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Home My WebLink AboutIntent to Award - Jail Pharmaceutical SvcsU�JT Eg Cd � 21 { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of June 22, 2011 DATE: June 9, 2011 FROM: Darryl Nakahira Sheriffs Office: 617-3369 TITLE OF AGENDA ITEM: Consideration of Board Signature of "Notice of Intent to Award" letter for the Deschutes County Adult Jail Pharmaceutical Services PUBLIC HEARING ON THIS DATE? No BACKGROUND AND POLICY IMPLICATIONS: On March 29, 2011, the Sheriffs Office published a Request for Proposal (RFP) in order to find a pharmaceutical provider who could provide more cost-effective pharmaceutical services for inmates at the Deschutes County Adult Jail. The Sheriff s Office received four proposals in response to the RFP. Three of the four proposals were selected and scored by Sheriff s Office personnel. Diamond Pharmacy is the selection of the scoring board. The selected contractor is expected to: • improve the quality of services and care provided to the inmates through inmate safety and satisfaction, • utilize a fiscally responsible model, and • decrease the cost of medications per capita over last year's cost to the Sheriff s Office. FISCAL IMPLICATIONS: During 2010, the Sheriff s Office paid $53,103 for pharmacy services for the jail. Based on the pricing list submitted in its response to the RFP, it is expected that Diamond Pharmacy Services will provide cost savings to the jail. RECOMMENDATION & ACTION REQUESTED: Approve and sign "Notice of Intent to Award". ATTENDANCE: Capt. Ruth Jenkin, Sheriff s Office DISTRIBUTION OF DOCUMENTS: Return signed copy to Darryl Nakahira, Sheriffs Office Legal Counsel, for distribution. DESCHUTES COUNTY DOCUMENT SUMMARY Date: June 9, 2011 Department: Sheriff s Office Contractor Name: Diamond Drugs, Inc. dba Diamond Pharmacy Services Contractor Contact: Mark Zilner Contractor Phone #: 800-882-6337 Type of Document: Notice of Intent to Award Goods and/or Services: Deschutes County Adult Jail (DCAJ) Medical Program: Pharmaceutical Supplies and Related Services Background & History: The Deschutes County Jail currently contracts with Contract Pharmacy Services to provide pharmaceutical services. On March 29, 2011, Deschutes County issued a Request For Proposal (RFP) in order to find a pharmaceutical provider who could provide more cost-effective pharmaceutical services for inmates at the Deschutes County Adult Jail. The selected contractor is expected to: • improve the quality of services and care provided to the inmates through inmate safety and satisfaction, • utilize a fiscally responsible model, and • decrease the cost of medications per capita over last year's cost to the Sheriffs Office. Agreement Starting Date: On or about July 1, 2011 Ending Date: The services contract will be a 2 -year contract with an additional 3 -year renewal option. Annual Value or Total Payment: During 2010, the Sheriff s Office paid $53,103 for pharmacy services for the Adult Jail. Based on the pricing list submitted in its response to the RFP, it is expected that Diamond Pharmacy Services will provide cost savings to the jail. ❑ Insurance Certificate Received (check box) Insurance Expiration Date: Check all that apply: ® RFP, Solicitation or Bid Process ❑ Informal quotes (<$150K) ❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37) Funding Source: (Included in current budget? ® Yes ❑ No If No, has budget amendment been submitted? ❑ Yes ❑ No 6/9/2011 Is this a Grant Agreement providing revenue to the County? ❑ Yes ® No Departmental Contact: Captai uth Jenkin 388-6667 Sheriffs Approval: C� e Date Distribution of Document: Return originals to Darryl Nakahira, Legal Counsel, Sheriff s Office Official Review: County Signature Required (check one): ® BOCC ❑ Department Director (if <$25K) ❑ Administrator (if>$25K but <$150K; if>$150K, BOCC Order No. Legal ReviewDate (0 J 13 120 f Document Number 2011-331 �-A 0 2 r'%AA Board of County Commissioners 1300 NW Wall St, Suite 200 - Bend, OR 97 701-1 960 (541) 388-6570 • Fax (541) 385-3202 www. co. deschutes. or. us board co, deschutes, or. us Tammy Baney Anthony DeBone Alan Unger June 22, 2011 Sent via facsimile 877-234-7050 & First Class Mail RE: Project - Contract for Adult Jail Pharmacy Services NOTICE OF INTENT TO AWARD CONTRACT On June 22, 2011, the Board of County Commissioners of Deschutes County, Oregon, considered proposals for the above -referenced project. The Board determined that the successful bidder for the project was Diamond Drugs, Inc. dba Diamond Pharmacy Services, of Indiana, PA. This Notice of Intent to Award Contract is issued pursuant to Oregon Revised Statute (ORS) 2798.135. A copy of this Notice is being provided to each firm or person that submitted a bid or proposal for the project. Any firm or person which believes that they are adversely affected or aggrieved by the intended award of contract set forth in this Notice may submit a written protest within seven (7) calendar days after the issuance of this Notice of Intent to Award Contract to the Board of County Commissioners of Deschutes County, Oregon, at Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon 97701. The seven (7) calendar day protest period will expire at 5:00 PM on Wednesday, June 29, 2011. Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner June 22, 2011 Page 2 Any protest must be in writing and specify any grounds upon which the protest is based. Please refer to Oregon Administrative Rules (OAR) 137-049-0450 for construction contracts or OAR 137-047-0740 for contracts other than construction. If a protest is filed, a hearing will be held at 10:00 a.m. on [Day], [Date], [Year] before the Board of County Commissioners of Deschutes County Oregon, acting as the Contract Review Board, in the Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon 97701. If no protest is filed within the protest period, this Notice of Intent to Award Contract becomes an Award of Contract without further action by the County unless the Board of County Commissioners for good cause, rescinds this Notice before the expiration of the protest period. The successful bidder or proposer on a Deschutes County project is required to execute four (4) copies of the Contract, which will be provided when the contract is negotiated. In addition to the execution of Contract, the contractor will be required to provide one or more certificates of insurance together with endorsements naming Deschutes County as an additional insured. All contract copies will need to be returned to the County for execution. After all parties have signed the contract, a copy of the contract will be forwarded to you along with a notice to proceed. If you have any questions regarding this Notice of Intent to Award Contract, or the procedures under which the County is proceeding, please contact Sheriff's Office Legal Counsel Bend, OR 97701, telephone (541) 617-3369 or FAX (541) 389-4454. Sincerely, BOARD OF COUNTY COMMISSIONERS DESCHUTES COUNTY, OREGON Tammy Baney, Chair Anthony DeBone, Vice Chair Alan Unger, Commissioner cc w/enc: Transmitted by Facsimile and First Class Mail on June 22, 2011 to all Proposers (See attached List) June 22, 2011 Page 3 Contract for Adult Jail Pharmacy Services Diamond Pharmacy Services Mark Zilner, Director of Operations 645 Kolter Drive Indiana, PA 15701 Phone 800-882-6337 x1003 Fax 877-234-7050 Contract Pharmacy Services Scott D. Steres, National Sales Manager 125 Titus Avenue Warrington, PA 18976 Phone 800-555-8062 Fax 800-453-3938 Correct Pharmacy Services, Inc. Rachael A. Campbell, Director of Administrative Services 803 A Barkwood Court Linthicum, MD 21090 Phone 410-636-9500 x254 Fax 410-636-9706 279B.135 Notice of intent to award. At least seven days before the award of a public contract, unless the contracting agency determines that seven days is impractical under rules adopted under ORS 279A.065, the contracting agency shall post or provide to each bidder or proposer notice of the contracting agency's intent to award a contract. This section does not apply to a contract awarded as a small procurement under ORS 279B.065, an intermediate procurement under ORS 279B.070, a sole -source procurement under ORS 279B.075, an emergency procurement under ORS 279B.080 or a special procurement under ORS 279B.085. The notice and its manner of posting or issuance must conform to rules adopted under ORS 279A.065. [2003 c.794 §64]