HomeMy WebLinkAboutRes 063 - Transfer Appropr - Support - BOCCDeschutes County 13oard of Commissioners
1300 NW Wall St., Suite 200. Bend. OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - vvw.deschutes.ora
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 22, 2011
Please see directions Or completing this document on the next page.
DATE: June 8, 2011
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and sii2,naturc of Resolution 12011-063. transfer of appropriation in the General Support
Services-BOCC Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution 42011-063. Expenditures in the Materials & Service category are projected
to exceed the amount appropriated for Materials & Service in the original FY 2011 budget due to the
following reasons: higher than anticipated expenses for two Commissioners who traveled to
Washington DC (one was budgeted), expenses for electricity exceeded what was anticipated. cost of
contract for artwork displayed in the Deschutes Services Building was not budgeted.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Materials & Service for $4,500 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution 42011-063.
ATTENDANCE: Marty W} nnc
DISTRI13UTION OF DOCUMENTS:
Marty Wynne. Finance Department 388-6559
Dave lnbody. BOCC 322-7697
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF MSC] IUTES COUNTY. OREGON
A Resolution 'transferring Appropriations
Within the Various Funds oC the 2010-201 1
Deschutes County Budget and Directing Entries
x
RESOLUTION NO. 201 1-063
WHEREAS. attached is an c -mail from the I3OCC requesting a transfer of .ippropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE: IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHI'TES
COUNTY. OREGON, as follows:
Section 1. That the following transfers of appropriations he made:
FROM: 628-0800-501.97-01 Deschutes County General Support Services-BOCC.
Contingency $ 4.500
"t0: 628-0800-413.44-25 Deschutes County General Support Services-BOCC,
Artwork $ 1,500
10: 6?8-0800-413.62-10 Deschutes Count General Support Services -BOC('.
Electricity $ 1,800
10: 628-0800-413.63-20 Deschutes County General Support Services-BOCC,
Meeting Supplies $ 1.200
Section 2. That the Finance Director make the appropriate entries in the Deschutes Count_
Budget document to show the above appropriations.
DATED this
nd day of June. 2011.
BOARD OF COUNTY COMMISSIONERS OF
DFSCI IU I'FS COI N I Y. OREGON
lAMNIY BANEY. Chair
A f CE:S"t: ANTI TONY DIyl30Nl . Vice -Chair
Recording Secretary
101 I-Rr 5uiJ0..0 201 1 -0n_ ((22 1 I
ALAN UNGER. Commissioner
Lac Nichols
From: Dave lnbody
Sent: Friday, May 13, 2011 1:30 PM
To: Jeanine Faria
Cc: Lacy Nichols; Marty Wynne
Subject: RE: Fund 628
Attachments: Fund 628 Appropriation Transfer.xls
Follow Up Flag: Follow up
Flag Status: Flagged
Jeanine,
I have attached the appropriation transfer form. Please let me know what you discover regarding how artwork charges
were handled historically.
Thanks,
Dave
Original Message
From: Jeanine Faria
Sent: Thursday, May 12, 2011 5:26 PM
To: Dave Inbody
Cc: Lacy Nichols; Marty Wynne
Subject: Fund 628
Dave,
Fund 628, Board of County Commissioners, has over -expended its Materials & Services appropriation. I'm not sure why,
but I'm sure you know, $10,576 of expenditures to The Bulletin (Western Communications) have been recorded on line
628-0800-413.33-82 "Public Information". There was no budget for this line. Also, $1,500 was paid on the art contract
(not budgeted), the electricity is trending high and the meeting supplies is over budget.
I've attached the Excel file which will need to be completed and attached to an email to Marty, with a copy to Lacy,
asking Finance to prepare a resolution. The part that needs to be completed is the reason for why the expenditures are
exceeding the amount budgeted. Also, please keep in mind, that the amounts I've entered were based solely on
trending. I have no direct knowledge of what will be expended between now and June 30, 2011. Please take that into
account before finalizing the Excel file. There is NO downside to having too much appropriation. There is considerable
downside when a category is over expended. Among other things, it is unlawful.
The PDF shows the M & S expenditures through today.
Please contact me with any questions.
Jeanine
541-385-1411
1
required for the following reason and will be used for the following purpose:
A transfer of appropriation
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Revised
Budget
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1,500
8,800
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TOTAL 39,629 - 39,629
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Current
Budgeted
1_ Amount
27,129)
7,000
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Description _
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Contingency
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(Pers, M&S, Cap Out,
Contingency)
Contingency
Materials & Services
Materials & Services
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Line Number
(HTE 14 digit code)
628-0800-501.97-01
628-0800-413.44-25
628-0800-413.62-10
628-0800-413.63-20
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required for the following reason and will be used for the following purpose:
A transfer of appropriation
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