HomeMy WebLinkAboutRes 064 - Transfer Appropr - Support - AdminDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200. Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or�.t
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 22, 2011
Please see directions far completing this document on the next page.
DATE: June 8, 2011
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution 42011-064. transfer of appropriation in the (ieneral Support
Services -Admin Fund.
PUBLIC IIEARING ON THIS DATE`.' NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution 42011-064. During FY 2011. the Administrative Analyst position was
reclassified to Management Analyst and disbursements made for Time Management were higher than
anticipated. These changes resulted in increased Personnel costs to the Department of approximately
515.000.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel for 515.000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature Of Resolution #201 1-064.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne. Finance Department 388-6559
Dave lnbody. BOCC 322-7697
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LEGAL COL NSE1_
For Rccordim2 Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHIJ ES ;NTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2010-201 1
Deschutes County Budget and Directing Entries
RLSOLI'"I I ON NO. 2011-064
WE ILRI1AS. attached is an e-mail From the BOCCI` requesting a transfer of appropriations. and
\WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED I3Y TI IE BOARD OF COUNTY COMMISSIONERS OF DESCIIL FES
C'01 `N I Y. OREGON. as follows:
Section 1.
121Z(AU
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IO:
That the following transfers of appropriations he made:
625-0800-501.07-01
625-0800-41 3.18-07
625-0800-413.18-72
Deschutes County General Support Services -Admin,
Cunt i ngencv
S 15,000
Deschutes County General Support Services -Admin,
Management Analyst 5 10.000
Deschutes Count v General Support Services -Admin,
Time Management
5 5.000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this
A11FSI:
Recording Secretary
I' vi,i I OI -K. ,ti()I1i:u\ vrD 2 I I-064(6 22 I I I
nd day of June. 2011.
BOARD OF C'011N"I Y COMMISSIONERS OI
DESCI 111 I E:S COUNTY, Y, OREGON
1 AMMY BANFY. Chair
:AN 11 ION DEBON'I:. Vice -Chair
:ALAN LINGER, Commissioner
Lacy Nichols
From: Dave lnbody
Sent: Monday, June 06, 2011 5:27 PM
To: Jeanine Feria: Lacy Nichols
Cc: Marty Wynne
Subject: FW: Fund 628
Attachments: Fund 628 Appropriation Transfer.xls, Fund 625 Appropriation Transfer.xls, Fund 001-2600
Appropriation Transfer.xls, Fund 165 Appropriation Transfer.xls
Here is the appropriation transfer I already submitted (5/13) for Fund 628. I have also attached appropriation transfers
for Funds 001-2600, 165 and 625. Please let me know if you have any questions (or suggestions).
--Dave
Original Message
From: Dave Inbody
Sent: Friday, May 13, 2011 1:30 PM
To: Jeanine Faria
Cc: Lacy Nichols; Marty Wynne
Subject: RE: Fund 628
Jeanine,
I have attached the appropriation transfer form. Please let me know what you discover regarding how artwork charges
were handled historically.
Thanks,
Dave
Original Message
From: Jeanine Faria
Sent: Thursday, May 12, 2011 5:26 PM
To: Dave inbody
Cc: Lacy Nichols; Marty Wynne
Subject: Fund 628
Dave,
Fund 628, Board of County Commissioners, has over -expended its Materials & Services appropriation. I'm not sure why,
but I'm sure you know, $10,576 of expenditures to The Bulletin (Western Communications) have been recorded on line
628-0800-413.33-82 "Public Information". There was no budget for this line. Also, $1,500 was paid on the art contract
(not budgeted), the electricity is trending high and the meeting supplies is over budget.
I've attached the Excel file which will need to be completed and attached to an email to Marty, with a copy to Lacy,
asking Finance to prepare a resolution. The part that needs to be completed is the reason for why the expenditures are
exceeding the amount budgeted. Also, please keep in mind, that the amounts I've entered were based solely on
trending. I have no direct knowledge of what will be expended between now and June 30, 2011. Please take that into
account before finalizing the Excel file. There is NO downside to having too much appropriation. There is considerable
downside when a category is over expended. Among other things, it is unlawful.
The PDF shows the M & 5 expenditures through today.
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Time Management
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Contingency
Personnel Services
Personnel Services
Line Number
(HTE 14 digit code)
625-0800-501.97-01
625-0800-413.18-07
625-0800-413.18-72
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