HomeMy WebLinkAboutRes 065 - Transfer Appropr - Grant ProjectsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200. Bend. OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wvvwy.deschutes.oni
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 22, 2011
Please see directions for contpleting this document on the next page.
DATE: June 8, 2011
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution 42011-065, transfer of appropriation in the General Fund
Grant Projects Department.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND ANI) POLICY IMPLICATIONS:
Consideration of Resolution #12011-065. During FY 201 1. Time Management was paid resulting in
increased Personnel costs to the Department of approximately $5,000.
FISCAL IMPLICATIONS:
A transfer of appropriation from General Fund Non -Departmental Contingency to the Grant Projects
Personnel category for $5.000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #201 1-065.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dave Inbody, Board of County Commissioners 322-7697
REVIEWED
LEGAI. COUNSEL
For I' CcordinL1 Stamp 0111.
BEFORE 1 HE BOARD OF COUNTY COMMISSIONERS OF DISCI it? ?IES ('OI IN'I'Y. OREGON
A Resolution 1 ransferring Appropriations
Within the Various Funds of the 2010-2011 * RESOLUTION NO. 2011-065
Deschutes County Budget and Directing Entries *
WHEREAS. attached is an e-mail from the BOCC requesting a transfer of appropriations, and
WHERI-.AS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request: now therefore,
BE I"1 RESOLVED BY THE BOARD 0r C'OUNTY COMMISSIONERS OF DESC I1 'TEES
COUNTY. OREGON. as follows:
Section 1. '['hat the following transfers ()Iappropriations he made:
FROM: 001-4500-501.97-01 Deschutes County Non -Departmental.
Contingency
'10: 001-2600-465.18-72 Deschutes County General Lund Grant
Projects. -Dime Management
S 5.000
5.000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this lid day- of June. 201 1 .
BOARD OF COUNTY COMMISSIONERS 01
DESC[T 'i'1':S C'OLNTY. OREGON
TAMMY BANEY. Chair
ATTEST: AN I'[-IONY DEBONF . A'ice-Chair
Recording Secretary ALAN LINGER. Commissioner
Pu,i• 1 01 I-Ri.,;( rONN(Y_21)1I-(165(5;22.11)
Lacy Nichols
From: Dave Inbody
Sent: Monday, June 06, 2011 5:27 PM
To: Jeanine Faria: Lacy Nichols
Cc: Marty Wynne
Subject: FW Fund 628
Attachments: Fund 628 Appropriation Transfer.xls: Fund 625 Appropriation Transfer.xls; Fund 001-2600
Appropriation Transfer.xls, Fund 165 Appropriation Transfer.xls
Here is the appropriation transfer I already submitted (5/13) for Fund 628. I have also attached appropriation transfers
for Funds 001-2600, 165 and 625. Please let me know if you have any questions (or suggestions).
--Dave
Original Message
From: Dave Inbody
Sent: Friday, May 13, 2011 1:30 PM
To: Jeanine Faria
Cc: Lacy Nichols; Marty Wynne
Subject: RE: Fund 628
Jeanine,
I have attached the appropriation transfer form. Please let me know what you discover regarding how artwork charges
were handled historically.
Thanks,
Dave
Original Message
From: Jeanine Faria
Sent: Thursday, May 12, 2011 5:26 PM
To: Dave Inbody
Cc: Lacy Nichols; Marty Wynne
Subject: Fund 628
Dave,
Fund 628, Board of County Commissioners, has over -expended its Materials & Services appropriation. I'm not sure why,
but I'm sure you know, $10,576 of expenditures to The Bulletin (Western Communications) have been recorded on line
628-0800-413.33-82 "Public Information". There was no budget for this line. Also, $1,500 was paid on the art contract
(not budgeted), the electricity is trending high and the meeting supplies is over budget.
I've attached the Excel file which will need to be completed and attached to an email to Marty, with a copy to Lacy,
asking Finance to prepare a resolution. The part that needs to be completed is the reason for why the expenditures are
exceeding the amount budgeted. Also, please keep in mind, that the amounts I've entered were based solely on
trending. I have no direct knowledge of what will be expended between now and June 30, 2011. Please take that into
account before finalizing the Excel file. There is NO downside to having too much appropriation. There is considerable
downside when a category is over expended. Among other things, it is unlawful.
The PDF shows the M & S expenditures through today.
1
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Time Management disbursement that was not budgeted.
General Fund - Grant Projects
a
0
(15
4)
0
>
- 4)
17)
0)
▪ N
o O
lL 0
Revised
Budget
4,077,274
5,000 I
TOTAL 4,082,274 - 4,082,274
To (From)
(3
0
0
Ln-
0
0
0
Current
Budgeted
Amount
•I-
1" --
CV
(N-
CO CO
O
Description
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Contingency
Time Management _ J
>
0
C7)
a)
co
0
(Pers, M&S, Cap Out,
Contingency)
Contingency
Personnel Services
Line Number
(HTE 14 digit code)
O
ti
6)
O
in
O
O
in
,i-
„ --
c= O
0
001-2600-465.18-72
N
—
N
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Time Management disbursement that was not budgeted.
General Fund - Grant Projects
a
0
(15
4)
0
>
- 4)
17)
0)
▪ N
o O
lL 0