HomeMy WebLinkAboutRes 066 - Transfer Appropr - Video Lottery❑fd., i t .7-t
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200. Bend. OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - vyww.dcschutcs.ory
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 22, 2011
Please see directions for completing this. document on the next page.
DATE: June 8, 2011
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution 42011-066, transfer of appropriation in the Video Lottery
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY [IMPLICATIONS:
Consideration of Resolution #2011-066. During FY 2011. the Administrative Analyst position was
reclassified to Management Analyst resulting in increased Personnel costs to the Department of
approximately 51.500.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel for 51,500 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution 42011-066.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne. Finance Department 388-6559
Dave 1nbody. BOCC 322-7697
RFV1EWED
1.F-1GAi. COUNSEL
For Recording Stamp Only
13EFORE TIIE BOARD OF COUN"IY COMMISSIONERS OF DI SCt111'1 ES COUNTY. OREGON
A Resolution "Transferring Appropriations
Within the Various Funds of the 2010-2011
Deschutes County Budget and Directing Entries
R1;S01.t "I'ION NO. 201 1-066
\V1-II':RE.AS. attached is an e-mail from the 1300 ( requesting a transfer of appropriations. and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore.
BE IT RESOLVED BY "1"IIE BOARD OF COUNTY COMMISSIONERS OE DISCI ELT'S
COUNTY. OREGON. as follows:
Section 1. -1 hat the following transfers of appropriations be made:
FROM: 165-0800-501.97-01 Deschutes County Video 1,ottcry.
Contingency
TO: 165-0800-465.18-07 Deschutes County Video Lottery.
Management Analyst
1.500
1.500
Section 2. Khat the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this nd day of June. 2011.
ATTEST:
Recording Secretary
>>\;, I ()II-kzi Sr,
.r) 2) 1 -066 (6 22 1 1 )
BOARD OF COUNTY COMMISSION FRS 01.
DESCHt iTES COUNTY. OREGON
TAMMY B:ANFY. Chair
ANTHONY DEBONE. Vice -Chair
ALAN t NGER, Commissioner
Lacy Nichols
From: Dave Inbody
Sent: Monday. June 06, 2011 5:27 PM
To: Jeanine Faria: Lacy Nichols
Cc: Marty Wynne
Subject: FW: Fund 628
Attachments: Fund 628 Appropriation Transfer.xls; Fund 625 Appropriation Transfer.xls; Fund 001-2600
Appropriation Transfer.xls: Fund 165 Appropriation Transfer.xls
Here is the appropriation transfer I already submitted (5/13) for Fund 628. I have also attached appropriation transfers
for Funds 001-2600, 165 and 625. Please let me know if you have any questions (or suggestions).
--Dave
Original Message
From: Dave Inbody
Sent: Friday, May 13, 2011 1:30 PM
To: Jeanine Faria
Cc: Lacy Nichols; Marty Wynne
Subject: RE: Fund 628
Jeanine,
I have attached the appropriation transfer form. Please let me know what you discover regarding how artwork charges
were handled historically.
Thanks,
Dave
Original Message
From: Jeanine Faria
Sent: Thursday, May 12, 2011 5:26 PM
To: Dave Inbody
Cc: Lacy Nichols; Marty Wynne
Subject: Fund 628
Dave,
Fund 628, Board of County Commissioners, has over -expended its Materials & Services appropriation. I'm not sure why,
but I'm sure you know, $10,576 of expenditures to The Bulletin (Western Communications) have been recorded on line
628-0800-413.33-82 "Public Information". There was no budget for this line. Also, $1,500 was paid on the art contract
(not budgeted), the electricity is trending high and the meeting supplies is over budget.
I've attached the Excel file which will need to be completed and attached to an email to Marty, with a copy to Lacy,
asking Finance to prepare a resolution. The part that needs to be completed is the reason for why the expenditures are
exceeding the amount budgeted. Also, please keep in mind, that the amounts I've entered were based solely on
trending. I have no direct knowledge of what will be expended between now and June 30, 2011. Please take that into
account before finalizing the Excel file. There is NO downside to having too much appropriation. There is considerable
downside when a category is over expended. Among other things, it is unlawful,
The PDF shows the M & S expenditures through today.
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TOTAL 118,892 - 118,892
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Management Analyst
Category
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Personnel Services
Line Number
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165-0800-501.97-01
165-0800-465.18-07
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