Loading...
HomeMy WebLinkAbout2011-06-29 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 29, 2011 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Scott Johnson, Nancy England and Tom Kuhn, Health Services; Laurie Craghead, County Counsel; Paul Blikstad, Community Development; Judith Ure, Administration; Ken Hales, Community Justice; and four other citizens. No representatives of the media were in attendance. Chair Baney opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. The Board presented a plaque and letter to Jack Blum, who left the Local Public Safety Coordinating Council as a citizen member after 8-1/2 years. His insight, expertise and knowledge will be missed. No other input was offered. 2. Before the Board was Consideration of Approval of Revisions to the Public Health Advisory Board Bylaws. Tom Kuhn gave an overview of the changes to the bylaws, which were approved by the PHAB. There were grammatical changes plus clarification on membership. Terms will begin and expire in a consistent manner, which works well with scheduling. Also, it is easier to train the officers and bring them up to speed if they serve for two years rather than just one, so the term has been adjusted. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 29, 2011 Page 1 of 9 Pages Minutes of Board of Commissioners’ Business Meeting Wednesday, June 29, 2011 Page 2 of 9 Pages DEBONE: Move approval of the Public Health Advisory Board Bylaws, as revised. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 3. Before the Board was Consideration of Chair Signature of Document No. 2011-377, an Intergovernmental Agreement with the Oregon Health Authority for the Financing of Community Developmental Disability Services. Kathy Drew provided information on the agreement. The major change would be the removal of the County as the contractor. The State and contractor will contract direct instead, with County oversight. UNGER: Move signature of Document No. 2011-377. DEBONE: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Chair Signature of Document No. 2011-328, an Intergovernmental Agreement with the Oregon Health Authority for the Financing of Local Public Health Services for 2011-13, in the Amount of $1,836,010. Scott Johnson gave an overview of the agreement. The timing is such that the County budget is put together well before the State has come up with final numbers for the biennium. There are many amendments that follow over the course of the two years. The Board typically provides authorization for either Mr. Johnson or Dave Kanner to sign the minor amendments. Mr. Johnson recognized the hard work of Nancy England in his office, and also the Board’s staff and County Counsel to make these documents flow well. DEBONE: Move Chair signature of Document No. 2011-328. UNGER: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 29, 2011 Page 3 of 9 Pages VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 5. Before the Board was Consideration of Chair Signature of Document No. 2011-329, an Intergovernmental Agreement with the Oregon Health Authority for the Financing of Community Addictions and Mental Health Services for 2011-13, in the Amount of $785,601. Mr. Johnson explained the services provided and how the funding is handled. The amount in the agreement is much less than needed, but he expects amendments beginning in August to adjust the funding levels. DEBONE: Move Chair signature of Document No. 2011-329. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 6. Before the Board was Consideration of Board Signature of Document No. 2011-364, the 2011-13 Juvenile Crime Prevention Basic and Diversion Intergovernmental Agreement with the Oregon Youth Authority. Ken Hales provided an overview of the biennial agreement for Juvenile services. There was no money for the basic services grant at the beginning of the session. The Oregon Association of Juvenile Department Directors argued for restoration and it was ultimately provided. They went back to a prior funding arrangement. There are a variety of services provided through this grant. DEBONE: Move Chair signature of Document No. 2011-364. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 29, 2011 Page 4 of 9 Pages 7. Before the Board was Consideration of First Reading of Ordinance No. 2011-024, Amending Personnel Rules regarding Contract Staff Hiring and Supervision, Evaluation Scheduling for On-call and Hourly Employees, and Compensation for On-call Pay. Erik Kropp clarified that this should be adopted by emergency, so will require first and second readings at this time. He explained the reasons for the Ordinance and why it should be adopted immediately. There were four instances going back several years when a temporary person ended up being supervised by a relative. Other clarifications included are when on-call and hourly employees should have an evaluation, for consistency. Also, on-call pay for non-represented employees has been for two hours, but this change allows for “up to” two hours, giving the departments flexibility. UNGER: Move first and second readings by title only, declaring an emergency. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Chair Baney conducted the first and second readings, by title only, declaring an emergency. UNGER: Move adoption of Ordinance No. 2011-024. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 8. Before the Board was Consideration of Deliberations and Possible Oral Decision on Application Nos. CU-07-102 and SP-07-46, Conditional Use Permit and Site Plan for Mining Activities at Site No. 303 on Johnson Road (Latham LUBA Remand). Laurie Craghead asked for a week’s extension of deliberations because new information was submitted late Friday, and she has not been able to review them yet. These came from Sanders and Danielle Nye and attorneys involved in the issue, Paul Dewey and Bruce White. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 29, 2011 Page 5 of 9 Pages Paul Blikstad said that by 5:00 p.m. on Friday, June 24, which was the cut-off for written testimony, there were letters and documents received from attorney Allison Hohengarten (Francis Hansen & Martin LLP) who represents the Tians and the Nyes; a letter from Karen Grossman; Susan Bethers of the Oregon Parks & Recreation Department; Thomas Triplett (Schwabe, Williamson & Wyatt); Blair Jenkins of Cascades Academy; Michael Van Waas; and attorney Bruce White. The Commissioners indicated that they also had not had a chance to review all of the material submitted, which is extensive. Ms. Craghead said there was an issue raised about these letters because of Code, which some feel states that those who did not participate or have standing may not be included. She interprets this section to mean that they must include those who have participated, but can allow others, even in a limited de novo situation. Commissioner DeBone said that he wants to meet with Mr. Blikstad and Ms. Craghead to address some of his questions and concerns on this issue. The Board agreed to begin deliberations on Wednesday, July 6, 2011 at the 10 a.m. meeting. Before the Board was Consideration of Approval of the Consent Agenda. UNGER: Move approval, with the removal of the minutes of the June 22 business meeting. DEBONE: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Consent Agenda Items 9. Board Signature of Resolution No. 2011-107, Appointing a Financial Assistance Administrator for Deschutes County Health Services 10. Board Signature of Document No. 2011-372, Annual Assessment & Taxation Software Agreement with Helion Software, Inc. 11. Chair Signature of Document No. 2011-375, Certification and Assurances Required to Receive Federal Transit Administration Funding Minutes of Board of Commissioners’ Business Meeting Wednesday, June 29, 2011 Page 6 of 9 Pages 12. Board Signature of Document No. 2011-368, a Deed of Dedication and Acceptance of Reserve Strips in the Forest View Subdivision 13. Approval of County Administrator’s Signature of Document No. 2011-359, Substitution of Trustee and Deed of Reconveyance regarding Payment in Full on Property Purchased from the County 14. Board Signature of Document No. 2011-288, a Lease Amendment with High Desert Archers 15. Board Signature of Document No. 2011-222, a Lease Agreement with Kemple Memorial Children’s Clinic 16. Board Signature of Order No. 2011-017, Cancelling Uncollectible Personal Property Taxes in the Amount of $37,277.91 17. Board Signature of Document No. 2011-319, Accepting a Deed on a Parcel Previously Dedicated to the County for Road Purposes 18. Board Signature of Resolution No. 2011-091, Transferring Appropriations from the General Fund to the OSP Building Fund 19. Board Signature of Resolution No. 2011-092, Transferring Appropriations in the Secure Treatment Facility Fund 20. Board Signature of Resolution No. 2011-093, Transferring Appropriations in the Building Services Fund 21. Board Signature of Resolution No. 2011-094, Transferring Appropriations from the General Fund Contingency to the General Fund Property Management – Administration Department 22. Board Signature of Resolution No. 2011-095, Transferring Appropriations in the Project Development & Debt Reserve Fund and the General County Projects Fund 23. Board Signature of Resolution No. 2011-096, Transferring Appropriations in the General County Projects Fund 24. Board Signature of Resolution No. 2011-097, Transferring Appropriations in the Insurance/Risk Management Fund 25. Board Signature of Resolution No. 2011-098, Transferring Appropriations in the Public Health Fund Minutes of Board of Commissioners’ Business Meeting Wednesday, June 29, 2011 Page 7 of 9 Pages 26. Board Signature of Resolution No. 2011-099, Transferring Appropriations in the Finance/Tax Department Fund 27. Board Signature of Resolution No. 2011-100, Declaring the County’s Intent to Reimburse Expenditures with the Proceeds of Future Tax-exempt Obligations 28. Board Signature of Resolution No. 2011-103, Transferring Appropriations in the District Attorney Department 29. Board Signature of Resolution No. 2011-104, Transferring Appropriations in the Federal Forest Title III Fund 30. Board Signature of Resolution No. 2011-105, Transferring Appropriations from the General Fund to the Special Transportation Fund 31. Board Signature of Resolution No. 2011-106, Transferring Appropriations in the Video Lottery Fund 32. Board Signature of Resolution No. 2011-109, Transferring Appropriations in the General Support Services-BOCC Fund 33. Approval of Minutes:  Business Meeting: June 22  Work Session: June 22 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 34. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $17,939.04. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 29, 2011 Page 8 of 9 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 35. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $15,746.23. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 36. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,108,012.23. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 37. ADDITIONS TO THE AGENDA None were offered. Being no further items addressed, the meeting adjourned at 11:15 a.m.