HomeMy WebLinkAboutRes 095 - Transfer Appropr - Projects FundES
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 29, 2011
Please see directions for completing this document on the next page.
DATE: June 14, 2011
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2011-095, transfer of appropriation in the Deschutes
County Project Development & Debt Reserve Fund as well as transfer of appropriation from the
General Fund to the General County Projects Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2011-095. The amount appropriated in the FY 2011 original budget is not
sufficient for the actual cost of the Capital Outlay to be expended on real property for the North County
Campus. It is necessary to transfer cash from the General County Projects Fund (142) to the Project
Development & Debt Reserve Fund (140), which requires an increase in the Transfers Out category. As
there is insufficient appropriation available in Fund 142, the authority to spend must be transferred from
the General Fund.
FISCAL IMPLICATIONS:
A transfer of appropriation from Capital Outlay "Land Acquisition" and from Reserve for Future
Expenditures to Capital Outlay "Building" of $800,000 is required. In addition, a transfer of
appropriation from General Fund Contingency to General County Projects Fund Transfers Out for
$1,500,000 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2011-095.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Susan Ross, Property & Facilities 383-6713
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2010-2011 * RESOLUTION NO. 2011-095
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 140-0800-419.91-10 Deschutes County Project Development & Debt Reserve,
Land Acquisition $ 300,000
FROM: 140-0800-521.98-51 Deschutes County Project Development & Debt Reserve,
Reserve for Future Expenditures $ 500,000
TO: 140-0800-419.92-30 Deschutes County Project Development & Debt Reserve,
Building $ 800,000
FROM: 001-4500-501.97-01 Deschutes County Non -Departmental,
Contingency $1,500,000
TO: 142-0800-491.96-06 Deschutes County General County Projects,
Transfers Out, To Project Dev Fund (140) $1,500,000
PAGE 1 OF 2-REs0LLTION NO. 2011-095 (06/29/11)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of June, 2011.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE. Vice -Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2-REso[ u TION NO. 2011-095 (06/29/11)
Lacy Nichols
From: Susan Ross
Sent: Thursday, June 09, 2011 4:19 PM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria
Subject: Appropriation Transfers
Attachments: Approp Transfer - fund 458.xls; Appropriation Transfer - funds 140 and 142.xls; Appropriation
Transfer - fund 459.xls; Approp Transfer 001-2500.xls; Approp transfer 620.xls; Approp
transfer 142.xls
Marty, attached are several appropriation transfers that will be necessary to make sure we have
enough authority to spend to the end of this fiscal year, to close out and transfer funds out of
construction funds, and to facilitate the purchase of the Redmond building. Please let me know if you
have any questions.
Susan Ross
Deschutes County Property & Facilities Director
14 N.W. Kearney
Bend, Oregon 97701
ph. (541) 383-6713
fax (541) 317-3168
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Susan Ross
June 8, 2011
Revised
Budget
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800,000
1,423,2061
2,568,274
I 1,794,8331
TOTAL 7,286,313 - 7,286,313
To (From)
(300,000)
800,000
(500,000)
(1,500,000)
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Resrvd for Future Expenditures
Contingency
To Proj Dev Fund (140)
Category
(Pers, M&S, Cap Out,
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Capital Outlay
Capital Outlay
Res for Future Exp
Contingency
Transfers Out
Line Number
(HTE 14 digit code)
140-0800-419.91-10
140-0800-419.92-30
140-0800-521.98-51
001-4500-501-97.01
142-0800-491.96-06
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