HomeMy WebLinkAbout2011-08-10 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Wednesday, August 10, 2011
Page 1 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 10, 2011
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Sheriff Larry Blanton, Darryl Nakahira and Shane Nelson ,
Sheriff’s Office; David Givans, Internal Auditor; Mark Pilliod, County Counsel;
Tom Anderson, Nick Lelack, Peter Gutowsky and Terri Payne, Community
Development; Nancy England, Health Services; Ronda Connor, Personnel; Joe
Sadony, Information Technology; Anna Johnson, Communications; and two other
citizens. No representatives of the media were in attendance.
Chair Baney opened the meeting at 10:00 a.m.
1. CITIZEN INPUT.
None was offered.
2. DEPARTMENT PRESENTATION: Deschutes County Fair/Expo –
Annual Fair Recap.
This will be presented at a future date.
3. Before the Board was Consideration of Signature of Document No. 2011-
506, an Amendment to the Intergovernmental Financial Agreement Award
between Deschutes County and the Oregon Health Authority, regarding
Behavioral Health Funding.
Minutes of Board of Commissioners’ Business Meeting Wednesday, August 10, 2011
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Nancy England gave a brief overview of the item, which has to do with funding
from the State for local mental health services. This normally would have been
part of the main contract, but the State divided the programs and funded this
separately.
UNGER: Move signature
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Signature of Document No.
2011-499, the Lease of County-owned Property (Rickard Road).
Lt. Shane Nelson and Darryl Nakahira gave a brief overview of the item. This
is the location where the livestock rescue and shelt er work is done. They have
cared for over 100 animals over two years. A caretaker will provide security at
all times, and if there is an issue with an animal after hours, someone will be
there to take care of or advise of the problem. The caretaker, Les Hamilton,
also runs a foundation in Deschutes County and coordinates the donation of
funding for care for the animals.
The document is a result of input from the County Administrator, County
Counsel and Property & Facilities. They received comps from Realtors to come
up with a rental amount.
Chair Baney asked if he is required to maintain renters insurance; Mr. Nakahira
replied yes. Commissioner Unger wants to make sure that the appropriate
workers compensation and other issues are addressed. He is a part-time field
technician for the Sheriff’s Office and will be given a stipend of $500 a month
to take care of the animals and do repairs and maintenance. As the caretaker, he
is an employee of the Sheriff’s Office and he is required to track the work he is
doing. The term is for a year to allow for adjustments.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
5. Before the Board was Consideration of Second Reading by Title Only, and
Adoption of Ordinance No. 2011-003, Adopting the Comprehensive Plan
Amendment.
Terri Payne and Nick Lelack came before the Board. Commissioner Unger
indicated that there are some concerns but this needs to move forward. Chair
Baney added that the wording has been addressed and it is clear in the record
that any document that is referenced is advisory and is not a regulatory piece of
the Comprehensive Plan.
Commissioner Unger said that this has been a long process with a lot of work
put into it, with some compromises along the way. Commissioner DeB one
appreciates the opportunity to be a part of this as it evolved, and it outlines what
the County is. Chair Baney is pleased with the process and the fact that the
Board chose to move forward, even though it was an expensive process. She
wants to be sure funding is set aside for this kind of extensive process in the
future.
DEBONE: Move second reading by title only of Ordinance No. 2011-003.
UNGER: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
DEBONE: Move adoption.
UNGER: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
6. Before the Board was Consideration of Chair Signature of a Notice of
Intent to Award Contract Letter to Take Care Health Systems, LLC for
Employee On-site Pharmacy Services.
Dave Kanner acknowledged Dave Inbody and Ronda Connor for their work in
bringing this forward. He said they are proposing to open a full-service
pharmacy on County property, a step in trying to reduce the
$2.2 million a year, County and employees, spent on prescriptions. It is a
significant expense. Retail cost is marked up and is expensive.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 10. 2011
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Minutes of Board of Commissioners’ Business Meeting Wednesday, August 10, 2011
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They will contract with a provider who will sell the prescriptions at wholesale,
plus an administrative fee to cover overhead and profit. This is a lot less costly
than purchasing prescriptions retail. The amount of money saved should be
proportional to the number of employees who use the service, and how many
will use generics rather than name-brand drugs.
Take Care is amenable to performance guarantees, one of which would be their
adherence to pricing, and the other is getting people to use generic drugs.
Total cost avoidance should occur by the 5th year, with a cost savings of about
$600,000, per Take Care. Even if it was half of that, it would be a big benefit.
This is not a new idea, but one used by companies around the country.
However, this would be the first it has been used by a public agency in Oregon.
Chair Baney asked about service to the employees who do not work at the
downtown campus. People may not drive across town to save a few dollars.
Mr. Kanner said that Take Care has discussed a conceptual idea of doing some
kind of delivery, establishing a time and place in the non-Bend locations where
the pharmacist can dispense prescriptions. It would add some costs, which ne ed
to be negotiated. Their experience is that just a $2 difference will drive traffic,
and this would be at $10 or more. He feels eventually they can get to a 80% or
90% use. This includes mail order prescriptions.
Chair Baney asked about the contract length. Mr. Kanner sad that it may take
about three years to regroup the investment. He suggested a contract length of
at least three years, with termination upon convenience.
Commissioner Unger said he is excited about this opportunity. Medical
services are expensive and they need to be creative when dealing with this
issue.
UNGER: Move approval of Chair signature.
DEBONE: Second.
VOTE: UNGE: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
DEBONE: Move approval.
UNGER: Second.
Minutes of Board of Commissioners’ Business Meeting Wednesday, August 10, 2011
Page 5 of 7 Pages
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
7. Signature of Document No. 2011-510, an Intergovernmental Agreement
between the Sheriff’s Office and the Department of Justice regarding Equitable
Sharing and Certification Programs
8. Signature of a Letter Appointing Dave Cook as a Citizen Member of the
Deschutes County Public Safety Coordinating Council , through December 31,
2012
9. Signature of Letters regarding Public Health Advisory Board Appointments:
Appointing Susan Keys, through August 31, 2014
Appointing Blake Drew, through August 31, 2013
10. Signature of Letters regarding the Board of Deschutes River Recreation
Homesites Special Road District #6:
Accept the Resignation of Neal Henderson
Appoint Ted Jones, through December 31, 2011
Appoint James Mariana, through December 31, 2013
11. Approval of Economic Grants:
Deschutes Economic Alliance: $1,000 from Commissioner Unger; $1,000
from Commissioner DeBone; and $500 from Commissioner Baney
12. Approval of Minutes:
Board Meeting of July 13, 25 & 27
Work Session of July 13, 25 & 27; August 1 & 3
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District (two weeks) in the
Amount of $5,560.40.
DEBONE: Move approval, subject to review.
UNGER: Second.
Minutes of Board of Commissioners’ Business Meeting Wednesday, August 10, 2011
Page 6 of 7 Pages
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District (two
weeks) in the Amount of $15,854.22.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County (two weeks) in the Amount of
$927,850.54.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
16. ADDITIONS TO THE AGENDA
None were discussed.
Being no further items to come before the Board, the meeting adjourned at
10:30 a.m.
DATED this ?;;';:!1 Day of ~~t_____2011 for the
Deschutes County Board ofCommis;~
Tammy aney, Chair
Anthony DeBone, Vice Chair
ATIEST:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, August 10,2011
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, AUGUST 10, 2011
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning ofthe meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
ofa public hearing will NOT be included in the record ofthat hearing.
2. DEPARTMENT PRESENTATION: Deschutes County FairlExpo -Annual
Fair Recap -Dan Despotopulos
3. CONSIDERATION of Signature of Document No. 2011-506, an Amendment
to the Intergovernmental Financial Agreement Award between Deschutes
County and the Oregon Health Authority, regarding Behavioral Health Funding
-Nancy England, Health Services
Suggested Motion: Move signature ofDocument No. 2011-506.
4. CONSIDERATION of Signature of Document No. 2011-499, the Lease
of County-owned Property (Rickard Road) -Darryl Nakahira, Sheriff's
Office
Suggested Motion: Move approval Document No. 2011-499.
Board of Commissioners' Business Meeting Agenda Wednesday, August 10,2011
Page 1 of7 Pages
5. CONSIDERATION of Second Reading by Title Only, and Adoption of
Ordinance No. 2011-003, Adopting the Comprehensive Plan Amendment.
Terry Payne, Community Development
Suggested Motions: Move second reading by title only; move adoption of
Ordinance No. 20 J J -003.
6. CONSIDERATION of Chair Signature of a Notice of Intent to Award
Contract Letter to Take Care Health Systems, LLC for Employee On-site
Pharmacy Services -Dave Kanner, County Administrator
Suggested Motion: Move approval ofChair Signature ofthe Notice ofIntent to
Award Letter.
CONSENT AGENDA
7. Signature of Document No. 2011-510, an Intergovernmental Agreement
between the Sheriff's Office and the Department of Justice regarding Equitable
Sharing and Certification Programs
8. Signature of a Letter Appointing Dave Cook as a Citizen Member of the
Deschutes County Public Safety Coordinating Council
9. Signature of Letters regarding Public Health Advisory Board Appointments:
• Appointing Susan Keys and Al Gugenberger, through August 31, 2014 I
• Appointing Blake Drew, through August 31, 2013
10. Signature of Letters regarding the Board of Deschutes River Recreation I
Homesites Special Road District #6: ~
Accept the Resignation of Neal Henderson
• Appoint Ted Jones, through December 31,2011 I• Appoint James Mariana, through December 31,2013
11. Approval of Economic Grants: J
Deschutes Economic Alliance: $1,000 from Commissioner Unger; $1,000
from Commissioner DeBone; and $500 from Commissioner Baney I
12. Approval of Minutes: f I tBoard Meeting of July 13, 25 & 27
• Work Session of July 13, 25 & 27; August 1 & 3 !
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Board of Commissioners' Business Meeting Agenda Wednesday, August 10,2011
Page 2 of 7 Pages
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CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District (two weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
16. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation;
ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Board of Commissioners' Business Meeting Agenda Wednesday, August 10,2011
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Monday, August 8 -Tuesday, August 9
Association of Oregon Counties Regional Summit -Silverton
VVednesday,August 10
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative VVork Session -could include executive session(s)
Monday, August 15
10:00 a.m. Board of Commissioners' Meeting
12 noon Commissioners' Meeting with Department Heads
1:30 p.m. Administrative VVork Session -could include executive session(s)
Thursday, August 18
4:00 p.m. Bend Metropolitan Planning Organization Meeting
Monday, August 22
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative VVork Session -could include executive session(s)
Monday, August 29
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative VVork Session -could include executive session(s)
VVednesday, August 31
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative VVork Session -could include executive session(s)
Monday, September 5
Most County offices will be closed to observe Labor Day
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Board of Commissioners' Business Meeting Agenda VVednesday, August 10,2011
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Wednesday, September 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, September 8
7:00a.m. Regular Meeting with Redmond City Council (Redmond City Hall)
3:00p.m. Central Oregon Area Commission on Transportation (COIC)
Friday, September 9
All Day Association of Oregon Counties' District 2 Meeting (Madras)
Monday, September 12
All Day Association of Oregon Counties' Legislative Committee Meetings (Salem)
Wednesday, September 14
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, September 19
10:00 a.m. Board of Commissioners' Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Monday, September 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, September 28
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
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Board of Commissioners' Business Meeting Agenda
Page 5 of 7 Pages
Wednesday, August 10,2011
Monday, October 3
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, October 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Thursday, October 6
8:00 a.m. Joint Meeting with the Sisters City Council, (Sisters City Hall)
Monday, October 10
All Day Association of Oregon Counties' Legislative Committee Meetings (Salem)
Wednesday, October 12
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, October 17
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, October 24
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, October 26
10:00 a.m. Board of Commissioners' Meeting 1
1:30 p.m. Administrative Work Session -could include executive session(s) f
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Board of Commissioners' Business Meeting Agenda Wednesday, August 10,2011
Page 6 of 7 Pages
Monday, October 31
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s) I
Wednesday, November 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TrY.
Please call (54 I) 388-6571 regarding alternative formats or for further information.
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Board of Commissioners' Business Meeting Agenda Wednesday, August 10,2011
Page 7 of 7 Pages