HomeMy WebLinkAbout2011-08-22 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Monday, August 22, 2011
Page 1 of 6 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, AUGUST 22, 2011
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone.
Also present were Dave Kanner, County Administrator; Nick Lelack, Will Groves
and Kevin Harrison, Community Development; Laurie Craghead, County Counsel;
Lori Hill, Health Services; media representative Hillary Borrud of The Bulletin,
and six other citizens.
Chair Baney opened the meeting at 10:02 a.m., at which time the group conducted
the Pledge of Allegiance.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Board Chair Signature of
Document #2011-397, Renewing the Contract between Pfeiffer and
Associates, Health Services and the Sheriff’s Office regarding Addiction
Treatment to Criminal Offenders.
Lori Hill provided a brief overview of the agreement.
UNGER: Move Chair signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Monday, August 22, 2011
Page 2 of 6 Pages
3. Before the Board was Consideration of Signature of Document No. 2011-
534, an Administrative Determination that Two Open Space Tracts within
Approved Planned Developments are Eligible for Open Space Special Tax
Assessment.
Will Groves gave an overview of the item. The only condition required is #4,
which has to do with getting appropriate approvals.
Commissioner Unger asked about the ownership. Laurie Craghead said if a
property is designated as open space, it does not matter whether it is owned by a
group or an individual. It is deed restricted via plat.
DEBONE: Move approval, as amended.
UNGER: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
4. Before the Board was Consideration of Signature of Document No. 2011-
509, an Amendment to Improvement Agreement No. IA-07-6 regarding
Overnight Accommodations at Tetherow Destination Resort.
Kevin Harrison explained the item and the timeframe involved. The applicants
argue that current economic conditions make this request necessary. All of the
necessary documents related to this agreement have been received.
Commissioner Unger asked what might happen in a year if things don’t change
for the better. Ms. Craghead replied that the applicants can ask for a future
amendment and it is up to the parties involved as to whether this should happen.
This is under basic contract law. The original terms of the agreement would
otherwise apply.
There is still a hotel in the conceptual and final master plan. This speaks on ly
to the lodge cabins, for which there is a site plan.
Chair Baney said a couple of individuals want to comment on this item. Ms.
Craghead said that this is not a land use action and it is at the discretion of the
Board as to whether they want to hear citizen comments.
Andy High of COBA said that his group is in full support of this amendment.
He hopes that the Board continues to work with the organization as they handle
these tough economic times.
Minutes of Board of Commissioners’ Business Meeting Monday, August 22, 2011
Page 3 of 6 Pages
Larry McCright of Diamond Point Ventures said he has been working with the
City and County on another development on the west side. He wants to make
sure this action is in the best interests of the public and does not tie up other
potential projects or work.
He feels there is a disconnect between the City and County. He is concerned
about how this affects the sewer system for the City and others are waiting in
line to obtain sewer rights. He wants to know what the Tetherow group plans to
do with this. There is more at stake than just keeping this development on the
books. There is no sewage capability for expanding a brewery, for instance.
Chair Baney said there has been a lot of notice on this issue, including a recent
work session, and the group is entitled to ask for three extensions as part of the
agreement.
Mr. McCright said that this may be good for building, but he does not see it
moving ahead next year. He has been working with teams of engineers and the
City of Bend but there seems to be no solution for the sewer issue at this time.
Commissioner DeBone asked if the water system is an issue. Mr. McCright
said that he thinks that has been expanded, but nothing can be brought into the
City since the City’s sewer system is not capable of handling more.
Commissioner Unger explained that most of this particular area is under the
control of the City of Bend. There is a joint meeting planned with the City
soon, and he hopes this can be kept on track along with new projects. The City
of Bend has to come forward with the answers. He hopes there is at least a
short-term solution.
Ms. Craghead said that the sewer rights would still be tied up even if the
agreement was not extended.
Paul Dewey said Central Oregon Landwatch is concerned about what happens
next year if there is no showing of progress on the overnight accommodations.
This puts the Board in a position to decide what to do. He would like to see the
County ask for a list of options. He is not sure it is in the public interest the
way it is now. He feels County staff should be paid to wo rk on this so some
kind accomplishments can be seen. Many of the private residential applications
have been approved, but there needs to be more done on the overnight
accommodations part.
Minutes of Board of Commissioners’ Business Meeting Monday, August 22, 2011
Page 4 of 6 Pages
Chair Baney asked staff for a six-month mark to see what is happening at that
point, so they don’t end up in the same position in a year. There needs to be a
way to communicate and see some kind of progress by that point.
Dave Kanner stated this is a policy question as to how much effort needs to be
put in towards the success of this development. Staff can meet with the
developer to clarify. Tetherow is outside of the City limits but is tying up
services for others that are already in the City limits.
Commission Unger said that he’d like some plan or progress report before six
months. He asked if there are too many requirements that keep them from
being developed. Ms. Craghead said that it is against State law to remove deed
restrictions. Chair Baney stated that she’d like to have a clear understanding of
what is happening with this property as they go along.
Commissioner Unger noted that the need for this amendment reflects the
economic situation of today.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Before the Board was Consideration of Signature of the Consent Agenda.
Chair Baney said she has not reviewed the minutes of August 15.
UNGER: Move approval, with the exception of the August 15 work session
minutes.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
5. Signature of Order No. 2011-020, Declaring Certain Deschutes County
Personal Property Surplus and Authorizing its Sale
Minutes of Board of Commissioners’ Business Meeting Monday, August 22, 2011
Page 5 of 6 Pages
6. Approval of an Economic Development Grant to the La Pine Chamber of
Commerce/La Pine Heritage Days: $500 each, Commissioners Baney and
Unger; $1,500. Commissioner DeBone:
7. Approval of Minutes:
Board Meeting of August 10
Work Sessions of August 10 and 15
BOCC/Dept. Directors Meeting of August 15
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$12,861.90.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
amount of $1,478.09.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $688,487.02.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
11. ADDITIONS TO THE AGENDA
None were offered.
Being no fitrther discussion, the meeting ended at 10:30 a.m.
DATED this ?d !!Day of ~,t 2011 for the
Deschutes County Board of Commissioners.
~~ Tammy Baney, Chai
Anthony DeBone, Vice Chair
ATTEST:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Monday, August 22, 2011
Page 6 of 6 Pages
BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
Agenda Item of Interest: __..........,;Q;-r H .... e:;,e.o v Date: ~ '1.2-1\,
:S :......:......L..~.;;....;;:~____
Address \)e. 0 [) () IJ
J -.
D In Favor D NeutrallUndecided ~ Opposed
Submitting written documents as part of testimony? 0 Yes [KJ No
If so, please give a copy to the Recording Secretary for the record.
BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
Agenda Item of Interest: I A · 0 'J-l,.. Date: '<6/P-J{J"---.;...;...;.
Address _______l~34 N ~_V ~~~~~~J~~_~W ~;==__=~~----------------------___
Phone #s SLj I ~ -3 \ 7 -\ q 'i .> ------~~~~~~~-------------------------------
E-mail address __----\r-"<.l '1.J.;;....:'_'1f--~-\a --'-d c.c...::r "'(J />"\.:::...(:..:....~~G /l ;::;...<:-"Io:....;..c c:..;;::..;.•....:::~_____________________
D In Favor D NeutrallUndecided 0' Opposed
Submitting written documents as part of testimony? D Yes D No
If so, please give a copy to the Recording Secretary for the record.
----------------------------------------------
-------------------------------------------
BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
Agenda Item of Interest: __L{~________ Date: L6 -~L ~ II
Name -----'-rA'n............~'-------+-__ [ 7-+-,-,-1o
{!_-f__ ~________
Address I-0 6l to f "'-r ~
~)0tL
Phone #s oC61 "-t 0 5<
----~~--------------------------------------
E-mail address
~ InFavor D NeutrallUndecided D Opposed
Submitting written documents as part of testimony? D Yes ~NO
If so, please give a copy to the Recording Secretary for the record.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, AUGUST 22, 2011
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning ofthe meeting on the sign-up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
ofa public hearing will NOT be included in the record ofthat hearing.
2. CONSIDERATION of Board Chair Signature of Document #2011-397,
Renewing the Contract between Pfeiffer and Associates, Health Services and
the Sheriffs Office regarding Addiction Treatment to Criminal Offenders
Lori Hill, Health Services
Suggested Motion: Move Chair Signature o/Document No. 2011-397.
3. CONSIDERATION of Signature of Document No. 2011-534, an
Administrative Determination that Two Open Space Tracts within Approved
Planned Developments are Eligible for Open Space Special Tax Assessment
Will Groves, Community Development
Suggested Motion: Move Signature o/Document No. 2011-534.
4. CONSIDERATION of Signature of Document No. 2011-509, an Amendment
to Improvement Agreement No. IA-07 -6 regarding Overnight Accommodations
at Tetherow Destination Resort -Kevin Harrison, Community Development
Suggested Motion: Move Signature o/Document No. 2011-509.
Board of Commissioners' Business Meeting Agenda Monday, August 22, 2011
Page 1 of 6 Pages
CONSENT AGENDA
5. Signature of Order No. 2011-020, Declaring Certain Deschutes County
Personal Property Surplus and Authorizing its Sale
6. Approval of an Economic Development Grant to the La Pine Chamber of
Commerce/La Pine Heritage Days: $500 each, Commissioners Baney and
Unger; $1,500. Commissioner DeBone:
7. Approval of Minutes:
• Board Meeting of August 10
• Work Sessions of August 10 and 15
• BOCClDept. Directors Meeting of August 15
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District (two weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
11. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Monday, August 22, 2011
Page 2 of 6 Pages
PLEASE NOTE: At any time during this meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation;
ORS 192.660(2)(d), labor negotiations; orORS 192.660(2) (b), personnel issues.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-\-1 to access the state transfer relay service for TrY.
Please call (54\) 388-6571 regarding altemative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Jfyou have questions
regarding a meeting, please call 388-6572.)
Monday, August 22
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, August 29
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, August 31
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, September 5
Most County offices will be closed to observe Labor Day
Wednesday, September 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, September 8
7:00a.m. Regular Meeting with Redmond City Council (Redmond City Hall)
3:00 p.m. Central Oregon Area Commission on Transportation (COlC)
Board of Commissioners' Business Meeting Agenda Monday, August 22, 2011
Page 3 of 6 Pages
Friday, September 9
All Day Association of Oregon Counties' District 2 Meeting (Madras)
Monday, September 12
All Day Association of Oregon Counties' Legislative Committee Meetings (Salem)
Wednesday, September 14
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, September 19
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Monday, September 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, September 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, October 3
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, October 5
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, August 22, 2011
Page 4 of 6 Pages
Thursday, October 6
8:00 a.m. Joint Meeting with the Sisters City Council, (Sisters City Hall)
Monday, October 10
All Day Association of Oregon Counties' Legislative Committee Meetings (Salem)
Wednesday, October 12
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, October 17
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Monday, October 24
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, October 26
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Monday, October 31
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session could include executive session(s)
Wednesday, November 2
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, August 22, 2011
Page 5 of 6 Pages
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf. hearing impaired or speech disabled, dial 1-1-1 to access the state transfer relay service for TIY.
Please call (541) 388-6511 regarding alternative formats or for further information.
I
I
~
Board of Commissioners' Business Meeting Agenda Monday, August 22, 2011
Page 6 of6 Pages