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HomeMy WebLinkAbout2011-09-07 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, September 7, 2011 Page 1 of 9 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 7, 2011 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone. Also present were Erik Kropp, Interim County Administrator; Tom Anderson and Nick Lelack, Community Development; Teresa Rozic, Property & Facilities; George Kolb, Road Department; Debi Harr, District Attorney’s Office; and three other citizens. The Commissioners opened the meeting at 10:00 a.m. and conducted the Pledge of Allegiance. 1. Before the Board was Citizen Input. Dean Borys of Tumalo said he moved here from Seattle, built a new house and then got a bill for transportation system development fees for $3,000, on top o f permit and building fees. He feels this is the wrong way to get transportation fees. He does not make enough money to pay those kinds of fees. He employed a lot of people to build the house and feels he contributed a lot towards the local economy. He feels the fees should be promoting building instead. He thinks he should get a tax break to encourage more building. Chair Baney said his comments are very timely since they are dealing with SDC’s now. The County is struggling to find ways to improve a nd maintain the roads, and his suggestions are welcome. Mr. Borys stated that the costs should be spread out more by taxing more overall to everyone. Chair Baney stated that the County is trying to find ways to generate revenue and reduce costs to keep up with the road situation. Gas tax revenues are down , as are other sources that traditionally helped pay for road maintenance. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 7, 2011 Page 2 of 9 Pages Commissioner Unger thanked Mr. Boers for investing in Deschutes County. He suggested that Mr. Borys find out if the fee could be paid over time. As more people move into the area, the cost of keeping the infrastructure up has to be paid and this is what the cities also do. The cities actually charge more because they also have a fee for parks. It’s the nature of how this has to be structured through the law. Roads have to be safe and be able to able to handle traffic volumes. The fee is based on who uses the service. Mr. Borys said he already paid the road improvement assessment of $5,000 and this made things more difficult. There is a $1,600 fine if he does not pay the fee by October 1. Chair Baney stated that there is no silver bullet to pay for infrastructure and they are looking for ways to do this and perhaps make it more equitable. Mr. Borys then went to a different location to discuss the issue with a Community Development representative. 2. Before the Board was a Department Presentation and Update: Community Development. Tom Anderson gave a presentation of what his department is doing and the history of building and development in the County for the past ten years. This would not include the incorporated cities, but does include the City of La Pine since his department still handles this for the City, and portions of Redmond that were recently annexed. The trend for five years was to grow too much, too fast. There was too much speculation, and eventually the national recession hit and the County fell off the map. Healthy growth would be a range of 5% or less per year, which is sustainable. It should match the incoming population numbers. There was a disconnect between the population and the number of structures being built. About 150-200 per year would be sustainable, based on past history. The past three years indicated some stabilization. Single family homes were impacted the most, with the large increase in the number of homes built and a big decline the past few years. The inventory has to be absorbed before growth can occur. Much depends on the national economy and the local business climate. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 7, 2011 Page 3 of 9 Pages The average valuation of homes being built was stable for several years, but the price climbed drastically, mostly due to bigger homes being built. The past few years there has been a healthier mix. There were distinct groupings throughout the County. Some were new subdivisions or resorts, some were developments that had a lot of vacant lots, and some were older areas where newer dwellings were put in to replace old buildings. A lot of the building was within destination resorts. Regarding remodels and additions, this went down while the building of new structures was high. It was hard to get a contractor to do remodels. Now there is a higher trend towards remodeling and additions. The housing stock is aging , so many might be due for remodeling or updating. Accessory buildings are not as volatile, but those numbers dropped a lot. They now appear to be stable. Not many commercial buildings are in the County’s jurisdiction, except for a few in Terrebonne and La Pine. All construction over the past ten years most closely follows single-family homes. Most of the valuation that is permitted is for single-family dwellings. Land use permits are down to about half of what they were ten years ago. People are doing fewer of these projects, but they are more complicated. Site evaluations for septic system suitability are down, but there has been an increase in this over last year. Septic permits are more stable, covering new systems, remodels and expansion. Code enforcement cases seem to have followed the same trend. There seem to be more There are few in destination resorts as these issues seem to cluster i n places where people live closer together with no strong CCR’s or other ways to control what is built. Over the past couple of few years, they are in a fragile road to recovery. Instability in the national economy and the poor job market make this situation very uncertain. There needs to be more confidence in what is happening nationally and locally, but in any case, recovery will be slow. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 7, 2011 Page 4 of 9 Pages Chair Baney asked about staffing of the department. They don’t want to have unnecessary staffing, but want to be ready for what may be needed. Mr. Anderson said that housing decreased 86% and staffing was reduced by about 75%. Staff is needed for long-range planning no matter what. Field staff was reduced drastically and the numbers match the level of expectations at this point. He does not want to hire more people to meet a small demand increase. Instead he is hiring on-call staffing to do inspections, etc. They have also tried to do a lot more combined services with other entities. Chair Baney appreciates how well CDD has handled this ever-changing scenario. It is challenging to do this and be prepared for future growth when it occurs. Commissioner Unger noted the challenge is how to keep the department viable and ready for changes when they occur. 3. Before the Board was Consideration of Chair Signature of Document No. 2011-575, an Intergovernmental Agreement with the Oregon Department of Justice for Victims’ Assistance Services. Debi Harr gave a brief overview of the grant, which pays for 100% of the staffing needed and part of the office costs. UNGER: Move Chair signature of Document No. 2011-575. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Chair Signature of Document No. 2011-500, an Intergovernmental Agreement with the Oregon Department of Justice regarding Funding of Juvenile Dependency Proceedings. Ms. Harr explained that this is a grant for staff costs for the Juvenile Community Justice hearings. This ensures efficiencies across the state. This was a grant that was not anticipated this year but fortunately the State kept it in. DEBONE: Move Chair signature of Document No. 2011-500. UNGER: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 7, 2011 Page 5 of 9 Pages VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 5. Before the Board was Consideration of Signature of Document No. 2011- 570, a License to Use Right-of-Way for Landscaping Purposes to the Deschutes River Woods Neighborhood Association. George Kolb stated that the Associate desires to improve the entryway into Deschutes River Woods. The changes are allowed by Code and statute, and the group will cover the costs of improvement and maintenance. Al adjacent property owners are now on board with this project. The Association is working hard to clean up the subdivision. The County keeps the easement so the land is available to the County if needed in the future. UNGER: Move approval of Document No. 2011-570. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 6. Before the Board was Consideration of Signature of Document No. 2011- 131, a Farm and Forest Management Easement, and Document No. 2011- 132, a Waiver of Remonstrance regarding Property Owned by Tumalo Irrigation District. Teresa Rozic corrected the agenda, as it is property owned by the County and not Tumalo Irrigation District. In 2005 there was an intergovernmental agreement since Tumalo Irrigation District wanted to partition land it owns. They asked the County to dedicate property in exchange for assisting them with a process that would benefit both the TID properties and the County properties. The County-owned property is some that may be sold in the future. Ms. Rozic is asking the Board to sign the documents, which are part of the conditions of approval for the partition. The conditions tied to this property have to be met by March 2012. Even if the property is not sold in the near future, some activities on the property need to take place in any case. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 7, 2011 Page 6 of 9 Pages The Farm and Forest Management Easement is standard for property zoned EFU. The property owner grants to the surrounding property owners the right to conduct farming activities. The Waiver of Remonstrance is needed because at one time TID operated mining activities nearby. Anyone who wants to build a home there is being put on notice of these allowed uses. The mine site is being reclaimed at this time. Both of these easements remain on the title of the property forever. Ms. Rozic stated that the neighbors are surprised that the County has to go through the same process as would any property owners. DEBONE: Move signature of Document No. 2011-131 and Document No. 2011-132. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. The minutes of the August 31 meetings were removed from the consent agenda as the Commissioners have not had time to review them. UNGER: Move approval of the Consent Agenda with that change. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. CONSENT AGENDA 7. Signature of Letters Reappointing Individuals to the Deschutes County Audit Committee, through June 30, 2013: Greg Quesnel, Mike Shadrach, Scot Langton and Gayle McConnell 8. Approval of Minutes: Board Meeting of August 31 Work Session of August 31 Minutes of Board of Commissioners’ Business Meeting Wednesday, September 7, 2011 Page 7 of 9 Pages CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 9. Before the Board was Consideration of Signature of Letters Relating to the Black Butte Ranch Service District Board of Directors: Accepting the Resignation of Tom Fish, and Thanking him for his Service Appointing Clark Brody, through June 30, 2014 Reappointing Cathy Ellis through June 30, 2012 Reappointing Carlos Rivera through June 30, 2014 DEBONE: Move signature. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 10. Before the Board was Consideration of Signature of a Letter Reappointing tom Mayberry to the Black Butte Ranch County Service District Budget Committee, through June 30, 2014. DEBONE: Move signature. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $11,550.56. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 7, 2011 Page 8 of 9 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $2,552.15. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,469,476.92. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 14. ADDITIONS TO THE AGENDA None were offered. Being no further items to come before the Board, the meeting adjourned at 11:15 a.m. DATED this ;tf"!:-DaYOf ~, 2011 for the Deschutes County Board of Commissioners~ TCJ~ Anthony DeBone, Vice Ch~ ATTEST: Alan Unger, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, September 7,2011 Page 9 of 9 Pages BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest: -I fl1JJf p~ll; P~'Il.c.o-( cff,fqc.t,ate: ~<:p;" > Name {Z bc{d Address 21 0 ~C; (LDi?(d f3 EiVO Phone #s ~S') -"<-of; '-?($ ~ E-mail address.}-/tt/P(;/f~<6t-/foc... Co A D In Favor D NeutrallUndecided B Opposed Submitting written documents as part of testimony? DYes NNo If so, please give a copy to the Recording Secretary for the record. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, SEPTEMBER 7, 2011 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning ofthe meeting on the sign-up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the record ofthat hearing. 2. DEPARTMENT PRESENTATION & UPDATE: Community Development -Tom Anderson, Community Development 3. CONSIDERATION of Chair Signature of Document No. 2011-575, an Intergovernmental Agreement with the Oregon Department of Justice for Victims' Assistance Services -Debi Harr, District Attorney's Office Suggestion Motion: Move Chair signature ofDocument No. 2011-575. 4. CONSIDERATION of Chair Signature of Document No. 2011-500, an Intergovernmental Agreement with the Oregon Department of Justice regarding Funding of Juvenile Dependency Proceedings -Debi Harr, District Attorney's Office Suggestion Motion: Move Chair signature ofDocument No. 2011-500. Board of Commissioners' Business Meeting Agenda Wednesday, September 7,2011 Page 1 of 6 Pages 5. CONSIDERATION of Signature of Document No. 2011-570, a License to Use Right-of-Way for Landscaping Purposes to the Deschutes River Woods Neighborhood Association -George Kolb, Road Department Suggestion Motion: Move signature ofDocument No. 2011-570. 6. CONSIDERATION of Signature of Document No. 2011-131, a Farm and Forest Management Easement, and Document No. 2011-132, a Waiver of Remonstrance regarding Property Owned by Tumalo Irrigation District ­ Teresa Rozic, Property & Facilities Suggestion Motions: Move signature ofDocument No. 2011-131 and Document No. 2011-132. CONSENT AGENDA 7. Signature of Letters Reappointing Individuals to the Deschutes County Audit Committee, through June 30, 2013: Greg Quesnel, Mike Shadrach, Scot Langton and Gayle McConnell 8. Approval of Minutes: • Board Meeting of August 31 • Work Session of August 31 CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 9. CONSIDERATION of Signature of Letters Relating to the Black Butte Ranch Service District Board of Directors: • Accepting the Resignation of Tom Fish, and Thanking him for his Service • Appointing Clark Brody, through June 30, 2014 • Reappointing Cathy Ellis through June 30, 2012 • Reappointing Carlos Rivera through June 30, 2014 1 0. CONSIDERATION of Signature of a Letter Reappointing tom Mayberry to the Black Butte Ranch County Service District Budget Committee, through June 30, 2014 Board of Commissioners' Business Meeting Agenda Wednesday, September 7,2011 Page 2 of6 Pages CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 14. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; orORS 192.660(2) (b), personnel issues. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for nY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Board of Commissioners' Business Meeting Agenda Wednesday, September 7, 2011 Page 3 of 6 Pages Monday, September 5 -Most County offices will be closed to observe Labor Day Wednesday, September 7 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) 5:00 p.m. Joint Meeting with the Bend City Council (at City of Bend) Thursday, September 8 3:00 p.m. Central Oregon Area Commission on Transportation (COIC) Friday, September 9 All Day Association of Oregon Counties' District 2 Meeting (Madras) Monday, September 12 All Day Association of Oregon Counties' Legislative Committee Meetings (Salem) Wednesday, September 14 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Monday, September 19 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Monday, September 26 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Wednesday, September 28 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 7, 2011 Page 4 of 6 Pages Monday, October 3 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday. October 5 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, October 6 8:00 a.m. Joint Meeting with the Sisters City Council, (Sisters City Hall) Monday, October 10 All Day Association of Oregon Counties' Legislative Committee Meetings (Salem) Wednesday, October 12 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, October 17 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday. October 24 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, October 26 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 7, 2011 Page 5 of 6 Pages Monday, October 31 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, November 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-\-1 to access the state transfer relay service for TIY. Please call (54\) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, September 7,2011 Page 6 of 6 Pages