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HomeMy WebLinkAboutDoc 575 - Victims Asstc Grant AgrmtDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of September 7, 2011 Please see directions for completing this document on the next page. DATE: August 31,2011 FROM: Debi Harr District Attorney (541) 330-4692 TITLE OF AGENDA ITEM: Consideration of Board Signature on Document # 2011-575 Victims' Assistance Unitary Assessment 2011-2013 Grant Award Agreement DAVAP-00041 PUBLIC HEARING ON THIS DATE? No BACKGROUND AND POLICY IMPLICATIONS: ORS 147.227 states that the Attorney General shall disburse a portion of the moneys from the Criminal Fines and Assessment Account to counties and cities where prosecuting attorneys maintain Victims' Assistance Programs to be used exclusively for the Victims' Assistance Program. The mission of the Deschutes County District Attorney's Victims' Assistance Program is "To involve crime victims and the community in a restorative process that diminishes the devastating impact of crime". This grant has assisted in enabling the Victims Assistance Program (V AP) to provide opportunities for victims to have more meaningful participation in the criminal justice system process. The Program also utilizes volunteers which are recruited, trained and monitored by staff that are funded by the grant. FISCAL IMPLICATIONS: This grant funds the Victims' Assistance program coordinator position, and other office expenses related to the Victims' Assistance program. Total amount of the biennial agreement is $185,014.18. The grant was included in the 2011-2012 budget. RECOMMENDATION & ACTION REQUESTED: Approval and signature on Document # 2011-575 Victims' Assistance Unitary Assessment 2011-2013 Grant A ward Agreement DA V AP-00041. ATTENDANCE: Debi Harr DISTRIBUTION OF DOCUMENTS: Please return all originals to Debi Harr at the District Attorney's office, 1164 NW Bond Street, Bend OR 97701. II 1 1 I DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Please complete all sections above the Official Review line. Date: ~Llgust 30, 2OTI] Department: 'District Attorne~ Contractor/Supplier/Consultant Name: /Department of Justice -Crime Victims'l 'Services Division! Contractor Contact: 'Cathy Relangl Contractor Phone #: KS03)378j ~4761 Type of Document: Grant Agreement Goods and/or Services: This CFAAlUA grant funds the Victims Assistance Program Director position (also referred to as Program Coordinator) salary and benefits-July 1, 2011 through June 30, 2013. The current Director is Diane Stecher. This grant also provides line item funding for training/travel for all program staff, office supplies, postage, printing/copying, communication, equipment. Background & History: ORS 147.227 states that the Attorney General shall disburse a portion of the moneys from the Criminal Fines and Assessment Account to counties and cities where prosecutiong attorneys maintain Victims' Assistance Programs to be used exclusively for the Victims' Assistance Program. The mission of the Deschutes County District Attorney's Victims' Assistance Program is "To involve crime victims and the community in a restorative process that diminishes the devastating impact of crime". This grant has assisted in enabling the Victims Assistance Program (VAP) to provide opportunities for victims to have more meaningful partiCipation in the criminal justice system process. The Program also utilizes volunteers which are recruited, trained and monitored by staff that are funded by the grant. Agreement Starting Date: puly 1, 20111 Ending Date: ~lne 30, 20131 Annual Value or Total Payment: 1$18S,Oifj]] o Insurance Certificate ReCeijed (CleCk box) Insurance Expiration Date: Check all that apply: o RFP, Solicitation or Bid Process o Informal quotes «$1S0K) [g] Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37) Funding Source: (Included in current budget? [g] Yes o No 8/30/2011 Phone #: 330-4692 : -~~--I'''<::'-7-'---<---+--- If No, has budget amendment been submitted? 0 Yes 0 No Is this a Grant Agreement providing revenue to the County? ~ Yes 0 No Special conditions attached to this grant: None Deadlines for reporting to the grantor: Financial and Victims' Rights Outcome Measures reports due on October 31,2011, January 31,2012, April 30, 2012, July 20, 2012, October 31,2012, January 31,2013, April 30, 2013, and July 20,2013. If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No Contact information for the person responsible for grant compliance: Name: Diane Stecher Phone #: @if -31861 Departmental Contact and Title: Department Director Approv I Distribution of Document: Please return all originals to Debi Harr at the District Attorneys office, 1164 NW Bond Street, Bend OR 97701 I Official Review: J. County Signature Required (check one): 0 BOCC 0 Department Director (if <$25K) 1 o Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. ____.-l) Legal Review Date Document Number 2011-575 J 1 8/30/2011 MARY H. WILLIAMSJOHN R. KROGER Deputy Attorney General Attorney General DEPARTMENT OF JUSTICE CRIME VICTIMS' SERVICES DIVISION MEMORANDUM DATE: August 24, 2011 TO: 2011 Unitary Assessment Grant Recipients FROM: Krista Anderson, Grant Assistant Crime Victims' Services Division Attached is your agency's 2011 Unitary Assessment Grant Agreement. Please download the entire document and have your authorized official sign the signature page of the Grant Agreement and return the entire original grant agreement to the address below no later than September 16, 2011: Oregon Department of Justice Crime Victims' Services Division Attn: Krista Anderson 1162 Court Street NE Salem, OR 97301-4096 Once the Grant Agreement is signed, change the application status in CVSD E·Grants to "Application Accepted". When the Grant Agreement has been received by CVSD, a copy of the document signed by both your authorized official and CVSD Director Cynthia Stinson will be uploaded to E-Grants and the status of your application will be changed to "Grant Awarded." You will find the uploaded copy of your grant agreement under the "Agreement Upload" form on the Forms Menu of your application. Additionally, once the application has been changed to "Grant Awarded" status CVSD will be sending out the frrst payment of the fiscal year. If you have any questions regarding this agreement, please feel free to contact Cathy Relang, Grant Coordinator at 503-378-4476 or Mackenzie Gray, Grant Coordinator at 503-378-5647.