HomeMy WebLinkAboutRes 108 - Transfer Appropr - Video Lottery FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of September 26, 2011
Please see directions for completing this document on the next page.
DATE: September 9,2011
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2011-108, transfer of appropriation in the Video Lottery
Fund.
PUBLIC BEARING ON TBIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2011-108. A formal motion by the Board of County Commissioners was
made June 15,2011, to transfer $25,000 of appropriation from Contingency to Materials & Service.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Materials & Service for $25,000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature ofResolution #2011-108.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dave Inbody, BOCC 322-7697
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds ofthe 2011-2012 * RESOLUTION NO. 2011-108
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the BOCC requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 165-0800-501.97-01 Deschutes County Video Lottery,
Contingency $ 25,000
TO: 165-0800-465.59-20 Deschutes County Video Lottery,
Grants/Contributions Misc. $ 25,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of September, 2011.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 1 OF I-REsOLUTION NO. 2011-108 (09/26/11)
Teri Maerki
From: Marty Wynne
Sent: Wednesday, June 15, 2011 2:35 PM
To: Dave Kanner
Cc: Teri Maerki; Dave Inbody
Subject: RE: First steps
Since the Budget Adoption Resolution has been completed and submitted, I would assume that we will do a transfer of
appropriation in July. Unless we hear from you otherwise, that is what we will do.
Marty
-----Original Message----
From: Dave Kanner
Sent: Wednesday, June 151 2011 2:27 PM
To: Marty Wynne; Teri Maerki; Dave Inbody
Subject: First steps
The Board would like to reduce the video lottery fund contingency next year by $25 /0001 move that money into grants
and contributions and give the money to the First Steps to Success program. There'll be a formal motion next week.
Dave
1
Deschutes County
Appropriation Transfer Request
Item
Item
1
2
Line Number
(HTE 14 di9it code)
165-0800-465.59-20
165-0800-501.97-01
TOTAL
Category
(Pers, M&S, Cap Out,
Contingency)
Materials & Services
Contingency
Description
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Grants/Contributions
Current
Budgeted
Amount
462,058
52,303
514,361
To (From)
25,000
(25,000)
.
Revised
Budget
487,058
27,303
514,361 '
A transfer of appropriation is required for the following reason and will be used for the following purpose:
A formal motion by the Board of Commissioners was made June 15, 2011, to reduce the FY 2012 Video Lottery
contingency, increase grants and contributions, and allocate these funds to the First Steps to Success program.
Fund:
Dept:
Requested by:
Date:
165-Video Lottery
Boce
Dave Kanner
1-Jul-11
~",,,",,,,~"""""""'--~""'-"""~'''''''''~ "",0,«, ~~~"'1~-"-~'______""'__""'''''____'''''_____________________---
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JUNE 15,2011
Present were Commissioners Tammy Baney, Anthony DeBone and Allan Unger.
Also present were Dave Kanner, County Administrator; and, for a portion ofthe
meeting, Hillary Saraceno, Children & Families Commission; Tom Anderson,
Paul Blikstad and Nick Lelack, Community Development; Laurie Craghead,
County Counsel; and six other citizens.
Chair Baney opened the meeting at 2:05 p.m.
1. Discussion of Request from High Desert ESD regarding County Funding.
Discussion took place regarding the program that is in jeopardy. Advocates
pointed out that in the long-term, the program will save the County money.
Chair Baney said that there could be years when no community investment
funds will be available, and asked for a backup plan.
Paul Andrews said that with advance notice, they would approach other entities
and the Districts so appropriate planning can take place. The School Districts
and the County are the logical partners in this.
Steve Swisher, Vice Chair of the Children & Families Commission and a retired
school superintendent, stated that his picture is more global than that. Over
time, this program is extremely important and is a core program for other
things, and he would like to find more permanent funding for these kinds of
core programs. A small levy might be approved by taxpayers for programs that
are cost-effective. It is a great return on investment for the dollars spent.
Chair Baney asked for his opinion on Early HeadStart. Mr. Swisher stated that
it is an important program as a part of prevention as well.
Minutes of Board of Commissioners' Work Session Wednesday, June 15,2011
Page 1 of 7 Pages
Commissioner DeBone agreed. Commissioner Unger would like to see the
Districts and ESD fully understand the complexities and the challenges. He
understands the issue and wants to fund them this year, but next year they need
to be on top of the process.
Mr. Swisher said that he wants to let the Commissioners know that he hopes to
work for them over the next few years towards making the program's funding
stable.
Mr. Kanner stated that funds for the community programs come before the
Board next week, and the Board could choose to de-fund another group in the
amount of $25,000. Or, they could take funding out of the video lottery or
contingency fund.
UNGER: Move the video lottery contingency fund be adjusted by $25,000 to
allow for funding for the First Steps program through the High
Desert ESD for Fiscal Year 2011-12.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
2. Review of Draft Event Venue Text Amendment.
Mr. Lelack gave an overview of the issue, referring to a matrix of
considerations for event venues that are not a farm use. The County would
draft a proposal to take through a public process; there is no existing proposal.
The text amendment would be relatively short and would relate to private parks
and events. This applies to farmland and not forest zones.
Commissioner Unger asked about the consequences of a private park on the
property and the owners; are there long-term ramifications. Mr. Lelack stated
that other counties have taken action to approve these, and some put in four
year limitations. However, SB 960 means the land use would run with the
property. It would allow a limited use, which is not well defined, but would
require a license that must be renewed every two years.
SB 960 means the land use would not expire, but the license could.
Minutes of Board of Commissioners' Work Session Wednesday, June 15, 2011
Page 3 of 7 Pages
The Commissioners felt that if the use is temporary, the portable equipment is
appropriate. Minimum standards should be porta-potties and hand-washing
stations. A lot depends on whether permanent structures are built for the use.
Most parks have restrooms, but the siting and construction have to be permitted,
and whatever is required for sanitation would have to be met.
The limitation would be 20 events in a calendar year, which each event being
one day. Mr. Lelack asked if any kind of notification is desired. SB 960 allows
for fewer events but they can last longer. As far as set-up and take down times
are concerned, SB 360 does not stipulate. Ms. Craghead said she feels that the
set-up and take down are not a part of the time allowed for the event.
Mr. Lelack said that a lot of people live on the property but others do not and
just let it be used. Ms. Craghead said they can apply for a modification of
approval as well. She said that even ifthere is no charge, there needs to be
compliance with building codes, etc.
The legislature should be done with this soon. There would be a public hearing
in September and then eventual implementation.
If something does not happen or happens, it shifts the conversation. Ms.
Craghead said the County may be able to be more restrictive in some ways.
Mr. Anderson said in two of the situations, they would be implementing State
law. The other one gives the Board discretion. They need to be good at
labeling the use and setting up the criteria.
In regard to property boundaries, it can be easily challenged as far as the
activity areas are concerned. The County could be challenged ass to
notification. Ms. Craghead is talking about notice only.
Mr. Anderson said the site plan review distances would be reviewed when the
site plan is submitted. However, it could be difficult to enforce if they decide to
move something.
Chair Baney said that perhaps they could allow just the wedding and not the
reception. Most ofthe angst seems to relate to having receptions.
Commissioner Unger stated it is a mass gathering and it would be hard to get
around this. Some people may want to have the wedding in a church and have
the reception in the country. And enforcement would still be difficult.
Minutes of Board of Commissioners' Work Session Wednesday, J\Ule 15,2011
Page 5 of 7 Pages
DATED this z;zd-Dayof 2011 for the F
Deschutes County Board of Commission~
Trunm~
Anthony DeBone, Vice Chair
AITEST:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Work Session Wednesday, June 15,2011
Page 7 of 7 Pages
STUDENT SUPPORT SERVICES
520 NW Wall Street. Bend, OR mm • 541-693-5700 • FAX 693-5701
MEMO OF EXPLANATION
DATE: June 8, 2011
TO: Deschutes County Board of Commissioners
Tammy Baney, Tony DeBona, Alan Ungar
Through: Dave Kanner, Deschutes County Administrator
FROM: Paul And..@ESDlExaCutiV8 Director of Children's Services
Mr. Kanner requested that I submit a memo of explanation as to why the High Desert
Education Service District did not get the Deschutes County Community Grant application
in on time.
Previous to last year, First Steps to Success was one of the Alternatives to Incarceration
programs that were not required to compete for resources. My understanding is that for
almost 14 years, therewas not an application (other than through the Children and Family
Commission) that was required for First Steps to access the county SOCC dollars. Last
year that changed; we were required to apply and compete for the SOCC dollars and we
did. Our coordinator for the program did not recall that the process had changed last year.
She remembered that she had to submit the Commission grant application (which she did,
on time), but not that the process had changed last year so that she had to submit the
second application. As soon as she learned of the mistake, she submitted the application
that day, but it was after the application deadline.
We don't offer this as ~n excuse, simply an explanation. As the agency that runs the
program and manages the dollars, High Desert ESD is responsible for making sure that we
adapt to changes in process by our partners and funders. We hope, however, that our
mistake will not put this program in jeopardy.
(Attached to email-dave.kanner@co.deschutes.or.us)
-'------------------------------,
STUDENT SUPPORT SERVICES
520 NW Wall Street. Bend, OR 97701 • 541-693-5700 • FAX 693-5701
June 13, 2011
Deschutes County Commissioners
Tammy Baney, Tony DeBone, Alan Unger
1300 NW Wall Street, Suite 200
Bend, OR 97701
Dear County Commissioners: Tammy Baney, Tony DeBone, Alan Unger
I am writing to follow up on the presentation from High Desert ESD to the Deschutes County
Commissioners on June 1, 2011, concerning the funding for First Steps to Success. High Desert
ESD and Deschutes County have partnered to fund this program for almost fifteen years. It is our
sincere hope that we will continue to work together to ensure that First Steps is available to at·risk
children in our region for the foreseeable future.
Amount of Funding requested:
High Desert ESD is requesting $25,000 from the Deschutes County General Fund for next
year's funding. This is the same amount that we requested and received for the current
2010-2011 school year.
What the county is buying with their money:
By providing funding for First Steps to Success, the County is saving money by significantly
decreasing the likelihood that students who have participated in this program will enter the
Juvenile Justice system when they get older.
First Steps to Success is an evidence.based, preventive program deVeloped at the
University of Oregon in the mid·1990s. It is designed to work with at-risk children while they
are still very young to increase their academic engagement and adaptive skills and to
decrease their maladaptive and aggressive behaviors. A great deal of research looking at
program outcomes has led the following agencies to certify the effectiveness of First Steps
to Success:
• Office of Juvenile Justice and Delinquency Prevention
• Hamilton Fish Institute (School Violence Prevention)
• Center for Mental health Services (Federal Department of Health and Human
Services)
• Communities that Care (Center for Substance Abuse Prevention)
Our own research in Deschutes County has shown that 93% of the children who partiCipated
in First Steps increased their adaptive behavior and academic engagement time and that
90% decreased their maladaptive and aggressive behaviors. Additionally we have tracked
the students who participated in the First Step Program since 1998 through the Juvenile
Justice I nformation System, and 89% of the students we served over the past 11 years have
never received a referral to Juvenile Community Justice.
The bottom line is that the county general fund spent $25,000 last year to ensure that 89%
of at-risk K-3 students who participated in this program never entered the Juvenile Justice
system. We believe this to be a significant savings to the county.
What is being done to diversify the funding:
I am new to administering the First Steps Program, so Commissioner Baney's perspective
about diversification of funding was the first time I became aware that this has been a topic
of discussion around First Steps. I look forward to talking more about this topic when we
meet on June 15"1
, For the purpose of this letter, however, I looked back over the past five
years to determine the diversification of funding during that time, While the school districts
(through the ESD) and the County have always contributed to First Steps funding, the
amounts of each have varied from year to year. Additionally, there have been efforts during
that time to inclUde other funding sources as well.
In 07-08, for example, the county (though the Children and Family Commission) funded
$64,000 of the $82,000 First Steps budget. Two years later, in 09-10, the county funded
$45,323 (through two different crime prevention pots of money). and the school districts
provided $23,303 for a total budget of $68.626. This year all three sources of funds (the
Commission, the county general fund and the districts) all decreased their funding for a total
budget of $57,942.
During that time, additional funding was provided by some modest donations. a Community
Justice grant. Foundations for Learning. and a presentation fee. The coordinator of First
Steps has written grants to the Oregon Community Foundation and other major foundations;
these foundations all cited increased demand for limited funds and were not able to fund
First Steps.
In looking at the outcomes of First Steps to Success, it is my opinion that the ESD and the
county are natural partners for funding this program. First Steps leads to greater academic
outcomes, which allows the schools to better serve all of their students. Additionally. First
Steps leads to a decrease in the likelihood that these children will enter the justice system
later in life. By increasing academic engagement and decreasing maladaptive behaviors
(thus keeping these children out of the county law enforcement system), both the county
and the schools greatly benefit from First Steps.
What will be the consequences of the county not funding First Steps:
The ESD will receive our allocation from the other two funding sources contingent upon
receMng funding from the County. The grant approved earlier this year by the Children and
Family Commission, for example, is specifically contingent upon receiving funding from the
Board of County Commissioners. Additionally, the Bend-LaPine School District, Redmond
School District. Sisters School District and High Desert ESD have approved their allocation
as leveraged funds to the amounts that the county and commission provide.
Without the requested funding, the program will cease to exist after July 1, 2011.
I can provide you with emails from teachers, testimonials by children, and letters from parents all
demonstrating that First Steps to Success has had an amazing impact on the lives of young
children and their families in our county. It is my sincere hope that we will be able to 'continue our
partnership and work together to ensure that more children have access to this successful,
preventive program in the future.
Sincerely,
tl~~
Paul Andrews, Executive Director of Children's Services