HomeMy WebLinkAboutRes 123 - Transfer Appropr - County ProjectsDeschutes County Board of Commissioners
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AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of September 26, 2011
Please see directions for completing this document on the next page.
DATE: September 12,2011
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2011-123, transfer of appropriation in the Deschutes
County General County Projects Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2011-123. The FY 2012 budget did not include appropriation for the
additional costs to be incurred for the audio/visual equipment for the BOCC hearing room.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay for $10,000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2011-123.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Susan Ross, Property & Facilities 383-6713
j
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 * RESOLUTION NO. 2011-123
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 142-0800-501.97-01 Deschutes County General County Projects,
Contingency $ 10,000
TO: 142-0800-419.94-45 Deschutes County General County Projects,
Technology Improvements $ 10,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of September, 2011.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice-Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 1 OF I-RESOLUTION NO. 2011-123 (09/26/11)
Lacy Nichols
From: Dave Inbody
Sent: Wednesday, September 07, 2011 10:44 AM
To: Marty Wynne
Cc: Erik Kropp; Jeanine Faria; Lacy Nichols
Subject: Appropriation Transfer Request -Broadcast Equipment
Attachments: Fund 142 Appropriation Transfer Video Equipment.xls
Let me know if any additional information is required.
-----Original Message----
From: Erik Kropp
Sent: Wednesday, September 07, 2011 8:37 AM
To: Dave Inbody
Subject: FW: Capital Outlay
Dave:
Could you please handle?
Thanks,
Erik
-----Original Message----
From: Jeanine Faria
Sent: Thursday, September 01, 2011 9:06 AM
To: Erik Kropp
Subject: Capital Outlay
I see that you've signed a capital outlay form for the additional costs associated with the A/V equipment in the BOCC
hearing room (it was attached to the voucher.) As there is no budget in Fund 142 for this, an appropriation transfer will
be required. There are several steps involved in this. (1) prepare a worksheet showing the line items, amounts and
reason, (2) send an email to Marty (copy Lacy) requesting that Finance prepare a resolution, (3) Finance prepares the
resolution and the agenda request, (4) the BOCC approves the resolution at a public meeting during which questions
may be asked about the need for the additional appropriation. There are additional steps ,but not anything that
requires your involvement.
You may have noticed on the Capital Outlay Expenditure Authorization Form that there is a section to be completed if
the purchase of capital assets does not meet the criteria in the policy. In this case, this specifically is Section A, Item 2.
"Appropriation transfer to Capital Outlay is necessary. Request for an appropriation transfer must be attached to
COEAF."
I've prepared the worksheet for you. Please amend as necessary and follow the above steps, so Finance can proceed
with processing the voucher for payment. Please notice that the amount of the additional appropriation is $10,000.
Prior to making the request, please verify that this will be sufficient for the completion of the project. Please contact me
with any questions.
Jeanine
541-385-1411
Deschutes County
Appropriation Transfer Request
Item
1
2
Line Number
(HTE 14 digit code)
142-0800-419.94-45
142-0800-501.97-01
TOTAL
Category
(Pers, M&S, Cap Out,
Contingency)
Capital Outlay
Contingency
Description
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Technology Improvements
Contingency
Current
Budgeted
Amount
-
3,043,207
3,043,207
To (From)
10,000
(10,000)
-
Revised
Budget
10,000
3,033,207
3,043,207
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The FY 2012 budget did not include appropriation for the additional costs to be incurred in FY 2012 for the audio/visual
equipment for the BOCC hearing room.
Fund:
Dept:
Requested by:
Date
General County Projects
BOCC
Dave Inbody
September 7,2011
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