HomeMy WebLinkAboutSignature Authorization - DOJ - CFC GrantsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of September 26, 2011
Please see directions for completing this document on the next page.
DATE: September 12,2011
FROM: Sarah Johnson CFC 541-322-7461
TITLE OF AGENDA ITEM:
Consideration of Board signature on document # 2011-592, a letter designating Erik Kropp, Deputy
County Administrator as the Grantee Authorized Signing Official on the Department of Justice, Office
on Violence Against Women Safe Havens Award No. 201O-CW-AX-K020 and Community Defined
Solutions for Violence Against Women Award No. 201O-WE-AX-0038.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The Department of Justice, Office on Violence Against Women requires documentation for changes to
a Grantee Authorized Signing Official. Dave Kanner is the signing official on record. The letter
designates Erik Kropp, Deputy County Administrator as the Grantee Authorized Signing Offical on the
Safe Havens Award No. 201O-CW-AX-K020 and Community Defined Solutions for Violence Against
Women Award No. 201O-WE-AX-0038.
FISCAL IMPLICATIONS:
None
RECOMMENDATION & ACTION REQUESTED:
Approval and signature on document #2011-592.
ATTENDANCE: Sarah Johnson
DISTRIBUTION OF DOCUMENTS:
Please return all originals to Sarah Johnson at CFC, 1130 NW Harriman, Ste A, Bend OR 97701.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This fonn is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: ISeptember 12,20111 Department: ICFq
Contractor/Supplier/Consultant Name: IDepartment of Justice, Office on Violenc~
~gainst Women!
Contractor Contact: Michelle Dod e and Sue Pu lies Contractor
Phone #: Michele 202-353-7345
Type of Document: Letter
Goods and/or Services: The Department of Justice, Office on Violence Against
Women requires documentation for changes to a Grantee Authorized Signing Official.
Documentation can be the legal document that effected the change or a letter noting the
official change authenticated (signed) by a proper official of the state having jurisdiction.
Background & History: In December 2010 the Board of County Commissioners
designated Dave Kanner, County Administrator, as the Grantee Authorized Signing
Official in the Grants Management System on the Safe Havens (#2010-CW-AX-K020)
and Community Defined Solutions to Violence Against Women (#2010-WE-AX-0038)
awards. Erik Kropp, Deputy County Administrator, has assumed the duty of serving as
the Grantee Authorized Signing Official.
Agreement Starting Date: ISeptember 28, 20111 Ending Date:
ISeptember 30, 201 ~
Annual Value or Total Payment: ~
D Insurance Certificate Receiied (CieCk box)
Insurance Expiration Date:
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
D Exempt from RFP, Solicitation or Bid Process (specify see DCC §2.37)
Funding Source: (Included in current budget? ~ Yes D No
If No, has budget amendment been submitted? DYes D No
Is this a Grant Agreement providing revenue to the County? D Yes ~ No
911212011
Special conditions attached to this grant:
Deadlines for reporting to the grantor: January 30, 2012; July 30, 2012; January 30 ,
2013; July 30,2013; October 30, 2013
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance:
Name : Hilla Saraceno
Phone #: 317-3178
Departmental Contact and Title: Sarah Johnson, Community Project Coordinator
, Phone #: (541) 330-4692
Department Director Approval: ~~
Ignature r 'Date
Distribution of Document: Return original document to Sarah Johnson at CFC,
1130 NW Harriman , Ste A, Bend, OR 97701
Official Review :
County Signature Required (check one): 0 BOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. _____)
Legal Review Date
Document Number 2011-592
9112/2 011
Board of Cou Commissioners
1300 NW Wall St, Suite 200 • Bend, OR 97701-1960
[541) 388-6570· Fax (541) 385-3202
www .co .deschutes .or.us
board@co.deschutes.or .us
Tammy Baney
September 28,2011 Anthony DeBone
Alan Unger
Department of Justice
Office on Violence Against Women
. 800 K Street
Washington, DC 20530
Re: Safe Havens Award l\Jo. 2010-CW-AX-K020 and Community Defined Solutions for
Violence Against Women Award No . 2010-WE-AX-0038
To Whom It May Concern:
This serves as notice that the Grantee Authorized Signing Official on the Safe Havens Award
No. 2010-CW-AX-K020 and Community Defined Solutions for Violence Against Women
Award No. 2010-WE-AX-0038 is changed from Dave Kanner, former Deschutes County
Administrator to Erik Kropp, Deschutes County Deputy Administrator.
Mr. Kanner is no longer employed by the County. Mr. Kropp has assumed the responsibility
of serving as the Grantee Authorized Signing Official.
Sincerely,
Tammy Baney, Chair
Tony DeBone, Vice Chair
Alan Unger, Commissioner
Enhancing the Liv es oj Citiz ens 'Yf1®m~AA~f(~~vic e s in a Cost-Effective Mann er