HomeMy WebLinkAbout2011-11-02 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 2, 2011
Page 1 of 8 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, NOVEMBER 2, 2011
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone.
Also present were Erik Kropp, Interim County Administrator; Rob Poirier, 911
County Service District; Nancy Blankenship, County Clerk; John Schroeder,
Health Department; Cynthia Smidt, Community Development; Laurie Craghead,
County Counsel; Anna Johnson, Communications; and five other citizens.
Chair Baney opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. DEPARTMENT PRESENTATION & UPDATE: Clerk’s Office
Nancy Blankenship gave some background on the variety of services provided
by the Clerk’s Office, some of which citizens may not always be aware.
She spoke in detail about redistricting of House Districts, which is necessary
due to changes in population. At the State level, district lines are drawn so that
the population of each is as equal as possible. Either the Legislature or
Secretary of State define these district lines, based on the U.S. Census. This is
the first time in fifty years this has occurred . At the County level, the
redistricting plan modifies precincts so that they have no more than 5,000 voters
in each precinct.
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 2, 2011
Page 2 of 8 Pages
Between 2001 and 2011, there have been a lot of changes to the district maps.
(She referred to a PowerPoint presentation at this time.) District 55 covers
much more territory than it did before, and District 59 takes in more territory on
the north end of the County.
The Clerk’s Office is modifying the precincts to accommodate the new House
district lines. This process has to be complete by January. The GIS
Department has provided a great deal of support when working with the data.
They are to the point where the initial adjustment of the Precinct boundaries has
been established. All that data has to be migrated, and they are working with
the State to test the process.
Commissioner DeBone asked if Precincts cross the House district lines. Ms.
Blankenship said that they have made the decision to keep them within the
districts.
Commissioner Unger noted that it is a political process to establish these lines.
He asked how well the State worked with the counties on this. Ms.
Blankenship said her biggest concern was that the districts would be logical and
consistent. They also did not want to go through the use of tax lots. It is
important that the boundaries are succinct and easy to follow.
Chair Baney asked if this will be ready for the May election. Ms. Blankenship
stated that they will be working on this in January. There are only two County
positions to be on the ballot in 2012, the Sheriff and one Commissioner, and
this has to be ready for prospective candidates to file.
4. Before the Board was Consideration of Board Signature of Document No.
2011-398, an Agreement with St. Charles Healthcare Community to
Provide Secure Inpatient Acute Psychiatric Care to Indigent Residents, at
the Sage View Facility.
Terry Schroeder gave a brief overview of the item and how the Sage View
agreement works. The Crisis Team approves the admissions and treatment
process. Any revenue is shared with the hospital group.
They also serve civil commitment patients while they wait for admission into a
State facility. This funding is also covered in the subject document.
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 2, 2011
Page 3 of 8 Pages
Commissioner Unger clarified that it is State supported and the County is a
pass-through agency. He asked about the coordinated care program that is
proposed. Chair Baney replied that the State is not at a point where they can
explain how they work together. What could happen is that the population that
is not insured could be very different than now thought. The hope is for a
continuum of care, for physical, mental and substance abuse services. There are
no criteria in place yet, so no one can say if these services will be a part of that.
Commissioner DeBone asked why this is being approved now instead of the
start date in July. Chair Baney said that when the legislature ends its work, it
takes time to get their programs in place and services have to be continued
during that time. A lot of agreements are not finalized until later in the year
once the funding levels are known.
UNGER: Move Board signature of Document No. 2011-398.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
5. Before the Board was Consideration of Approval and Board Signature of
Document No. 2011-629, Approving a Lot of Record Verification
(Applicant: John Russell).
Cynthia Smidt gave a brief review of the item.
Commissioner Unger asked if this is a significant change. Commissioner
DeBone asked if there has been other activity along these lines. Ms. Smidt
replied it was a little unusual but not when compared to the history. It is what
needed to be done.
Nick Lelack said that Ms. Smidt and Ms. Craghead did an excellent job in
writing the document to fit just this situation. It was narrowly written and does
not particularly open any other doors. He asked the Board if they want to
expand this decision to cover others that are similar, or if the Board wants to
have this be broader.
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 2, 2011
Page 4 of 8 Pages
Chair Baney said that it may have some components that might be applicable to
other lots, but it has been written so as to be difficult to replicate. Any policy
would have to be very vague, so she does not see this as a new policy that
relates to other properties. This was thorough, and although it was a policy
decision, she would not want to broaden it at this time.
Commissioner Unger stated that they need to decide if this applies to
unincorporated communities with similar problems or other properties. It
makes sense for this situation. The intent was for these two parcels to be two
lots of record.
Commissioner DeBone is not looking to expand this now, but if someone else
comes in with a similar situation, this instance can be considered. Ms.
Craghead stated that there could be others that are similar but the number is
unknown. Ms. Smidt added that it would mostly be limited to unrecorded
subdivisions that are similar in nature.
Chair Baney said that it resonated with her that this makes sense. It would be
unusual to find something that is the same, but if that comes up, there will be a
basis for review.
DEBONE: Move approval.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
UNGER: Move approval of the Consent Agenda, with the removal of minutes
of the October 26 business meeting that are yet to be reviewed.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
6. Signature of Order No. 2011-025, Authorizing the Advance of Taxes,
Assessments and Charges to Small Tax Districts
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 2, 2011
Page 5 of 8 Pages
7. Signature of Appointment Letters to the Board of Ponderosa Pines East Special
Road District:
Dave Grinols, through December 31, 2013 (reappointment)
Ed Brown, through December 31, 2012; and Mike Skjold, through
December 31, 2014 (new appointments)
8. Approval of Minutes:
Board Meeting of October 24
Work Session of October 26
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
9. Before the Board was Consideration of Recommendations from the 911
Citizen Funding Panel regarding Stable Funding Options.
(This item was addressed first.)
Rob Poirier gave an overview of the recommendations given by the 911
Executive Board regarding a more permanent funding mechanism to avoid
having to repeatedly go out for levies.
Dennis Luke, Rex Wolf came before the Board. Both have been involved in
government activities and enjoyed sitting on the 911 Citizen Funding Panel to
review this issue, and to offer recommendations.
Mr. Luke said they met four times. They did not have any preconceived ideas
on how to approach this issue. A variety of ideas were reviewed. He said that
any information needed from the County was received quickly, from 911 and
Dave Inbody in Administration.
It was a unanimous decision to go with the recommendation of the 911
Executive Board.
Chair Baney stated she was pleased that this was looked at by citizens outside
of County government. The committee is knowledgeable and professional.
This is a critical piece of the public safety system, and needs to be sustainable.
The public needs to be educated on this and feel that it is fair and accurate.
Mr. Luke said that the Sunriver Service District and the Sheriff’s Office both
provided excellent models to use as a basis.
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 2, 2011
Page 6 of 8 Pages
Mr. Wolf added that they did look at other service districts in the State, and
feels the County should be proud of the service they are getting here.
Commissioner Unger noted that having citizens who pay taxes do this critical
review is the best possible way to build credibility and consensus.
Commissioner DeBone asked if the numbers detailed would be sustainable for a
long time. Mr. Poirier indicated that he worked with the Finance Director,
Marty Wynne, and the analysis is about as accurate as it can be with an
uncertain future.
Mr. Luke said that the public will pay user fees anyway, through the users, so it
is much more efficient to have it funded through one stream.
Chair Baney stated that this needs to be stated simply for the average person.
Mr. Kropp said that it has to be shown that it is already being paid by citizens,
but this is a more sustainable and efficient way to pay for these critical services.
Laurie Craghead said there are three steps. Statute allows a simultaneous
creation of a new district where there is already one, as long as the old one is
dissolved at the same time. There will be three separate orders after the
election, and it should go smoothly, should the ballot measure be approved.
People will vote on the formation and the withdrawal. The Board will canvas
the votes and the dissolution, formation and withdrawal will be signed at the
same time.
Chair Baney added that the community needs to know that there will be no
break in service during this time. Mr. Luke said that if the election is held in
May to allow some time from the old levy.
Commissioner Unger stated that the City of Redmond had a similar situation
with the Fire District. It is not new territory in this area, and it was supported
by the citizens.
Chair Baney noted that people want to see shared services to allow for
efficiency and lower costs, and 911 is the poster child for this kind of thing.
UNGER: Move acceptance of the recommendations of the 911 Panel.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 2, 2011
Page 7 of 8 Pages
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$18,441.39 (two weeks).
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $55,127.61 (two weeks).
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,860,855.42
(two weeks).
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
13. ADDITIONS TO THE AGENDA
None were offered.
Being no further items to come before the Board, the meeting adjourned at
10:50 a.m.
DATEDthis e Dayof YLo~ 2011 for the
Deschutes County Board of Commissioners.
Anthony DeBone, Vice Chair
ATTEST:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, November 2,2011
Page 8 of 8 Pages
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...
Deschutes County 9·1·1 Service District
20355 Poe Sholes Dr.. Ste. 300 • Bend. Oregon· 97701
9-1-1 Citizen Funding Panel Summary
• The Citizen Funding Panel was convened at the direction of the governing body of the Deschutes
County 9-1-1 Service District for the following purpose:
o To review the recommendation of the 9-1-1 Executive Board to dissolve the current County
Service District and create a new District with a permanent tax rate of $0.39/$1,000
assessed value. Furthermore, over the next five fiscal years, the District would request
budgets that would only require levying $0.33/$1,000 assessed value to draw down on
funds carried over from previous budget years.
o To determine if the recommended amount was sufficient to operate the new district and
that the recommended rate is sufficient for long-term stability and to maintain current
service levels.
o To explore other options in considering if the recommended option was the best.
o To provide input on potential questions from citizens.
o To make a review and provide input to the 9-1-1 District's governing body on the Executive
Board's recommendation.
• The panel met four times to discuss the matters listed above and 9-1 -1 and Deschutes County
staff were to provide information to the panel to assist them in making their determinations.
• 9-1-1 and Deschutes County staff provided information such as current budget figures, activity
graphs, efficiency comparisons, a funding history, staffing (recruitment, retention, moral) and
other items to the panel for consideration .
• The panel discussed alternate funding options including continued operating levies, a local
restaurant tax, user fees and operating on the current permanent rate of $0.1618/$1,000
assessed value.
The 9-1-1 Citizen Funding Panel has reviewed the operations plan, current budget, long-range budget, as
well as the Internal Audit and the Audit Committee minutes .
We have discussed the various options with 9-1-1 management and County Staff. We have looked at
how other 9-1-1 agencies operate and how they are funded. We have discussed the history of how this
9-1-1 District was formed and how it is governed. We have discussed the option of continuing with the
operating levy and the concerns of having to go to the voters every three to five years. We discussed
the challenges that a levy presents for long-range planning of staffing and equipment. We discussed the
cost of one or more levy elections .
10/19/11
Emergency Dial 9-1-1
We discussed with 9-1-1 management their proposal to use operating reserves in the early years to keep
the requested tax rate less than the proposed, new permanent tax base. We discussed how the Sunriver
Service District and the Sheriff's law Enforcement Districts are in the same position and how they
continue to levy less than their tax base. We also discussed that neither management nor the County
Governing Board can promise the voters thatthe full amount will not be levied.
After this comprehensive review, we agree with the Executive Board of the Deschutes County 9-1-1
Service District. We recommend that the 9-1-1 Governing Body ask the Deschutes County
Commissioners to place a measure on the May 2012 Ballot for a new 9-1-1 Distr.ict tax base. We
recommend the new permanent tax rate be $0.39/$1,000 of assessed value.
Dennis R Luke, Chair Hoby Herron Rex S Wolf
10/19/2011
House District Changes
2011 Oregon House Districts 2001 Oregon House Districts
2011 House Districts
2001 House Districts
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, NOVEMBER 2, 2011
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time providedfor individuals wishing to address the Board at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning ofthe meeting on the sign-up cards provided Please
use the microphone and also state your name and address at the time the Board calls on you
to speak PLEASE NOTE: Citizen input regarding matters that are or have been the subject
ofa public hearing will NOT be included in the record ofthat hearing.
3. DEPARTMENT PRESENTATION & UPDATE: Clerk's Office-Nancy
Blankenship
4. CONSIDERATION of Board Signature of Document No. 2011-398, an
Agreement with St. Charles Healthcare Community to Provide Secure Inpatient
Acute Psychiatric Care to Indigent Residents, at the Sage View Facility -Terry
Schroeder and/or Nancy England, Health Services
Suggested Motion: Move Board signature o/Document No. 2011-398.
5. CONSIDERATION of Approval and Board Signature of Document No.
2011-629, Approving a Lot of Record Verification (Applicant: John Russell)
Cynthia Smidt, Community Development
Suggested Motion: Move Board signature o/Document No. 2011-629.
Board of Commissioners' Business Meeting Agenda Wednesday, November 2,2011
Page 1 of 5 Pages
CONSENT AGENDA
6. Signature of Order No. 2011-025, Authorizing the Advance of Taxes,
Assessments and Charges to Small Tax Districts
7. Signature of Appointment Letters to the Board of Ponderosa Pines East
Special Road District:
· Dave Grinols, through December 31, 20 13 (reappointment)
· Ed Brown, through December 31, 2012; and Mike Skjold, through
December 31,2014 (new appointments)
8. Approval of Minutes:
• Board Meeting of October 24
• Work Session of October 26
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
9. CONSIDERATION of Recommendations from the 911 Citizen Funding
Panel regarding Stable Funding Options -Rob Poirier, 911; and members of
the Citizen Funding Panel
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
13. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, November 2, 2011
Page 2 of 5 Pages
l
PLEASE NOTE: At any time during this meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation;
ORS 192.660(2)( d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TIY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Monday, October 31
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, November 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, November 7
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, November 9
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
4:00 p.m. Road Study Group Meeting
Friday, November 11
Most County Offices will be closed to observe Veterans Day
Board of Commissioners' Business Meeting Agenda Wednesday, November 2,2011
Page 3 of 5 Pages
Monday, November 14 through Friday, November 18
All Day Association of Oregon Counties Annual Conference -Eugene Hilton & Conference
Center
Monday, November 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
4:00 p.m. Regular Department Heads Meeting
Thursday, November 24 and Friday, November 25
Most County Offices will be closed to observe Thanksgiving (Friday unpaid)
Monday, November 28
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, November 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, December 5
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session could include executive session(s)
Wednesday, December 7
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Thursday, December 8
8:00 a.m. Annual Meeting with Sunriver Service District representatives, at Sunriver Lodge
Monday, December 12
All Day AOC Legislative Committee Meetings, Salem
Board of Commissioners' Business Meeting Agenda Wednesday, November 2,2011
Page 4 of 5 Pages
Wednesday, December 14
10:30 a.m. Oregon Youth Challenge Graduation -Deschutes County Fairgrounds
2:00p.m. Administrative Work Session -could include executive session{s)
Monday, December 19
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session{s)
4:00p.m. Regular Department Heads Meeting
Monday, December 26
Most County Offices will be closed to observe Christmas
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TrY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, November 2, 2011
Page 5 of 5 Pages