HomeMy WebLinkAbout2011-11-09 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 9, 2011
Page 1 of 9 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, NOVEMBER 9, 2011
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone.
Also present were Erik Kropp, Deputy County Administrator; Tom Anderson, Nick
Lelack, Peter Russell and Peter Gutowsky, Community Development; Carol
Garibay and Jodi Stacy, Justice Court; Sheriff Larry Blanton, Capt. Tim Edwards
and Lt. Scott Shelton, Sheriff’s Office; and eight other citizens, including
representatives of the media.
Chair Baney opened the meeting at 10:05 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
Rob Anderson of Community Presbyterian Church said he was attending to
speak about Jericho Road, a program that helps to address the needs of the
hungry and homeless in Redmond.
People have always turned to churches for assistance. Five years ago five
churches came together to help meet these needs. Together they make a bigger
impact, so they formed Jericho Road. At first 67 families with children were
identified as needing help, but this number has increased dramatically over the
past few years. These basic needs are sometimes not in reach without help.
Volunteers help these families with housing , food, counseling and other
services. Many individuals are going without regular meals as well as not
having shelter. The group has partnered with COCOA and the Senior Center,
and now serves meals Monday through Friday at the Senior Center.
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 9, 2011
Page 2 of 9 Pages
Now eleven congregations as well as the Redmond Kiwanis Club are helping to
provide meals, assisting 25 to 45 people daily. The volunteers also provide an
important connection of personal contact. It was found that children were not
able to get meals on weekends, so the program was developed to include this
aspect. The Redmond School District and Family Access Network helps with
this as well.
Initially, the program was small, but grew rapidly. Because of grant funds,
including those from the Board of Commissioners, they are able to continue this
work. He presented a certificate of appreciation to the Board at this time.
The Commissioners noted that it is unfortunate these services are needed, and
they appreciate the support of the other partners and the community.
3. DEPARTMENT PRESENTATION & UPDATE: Sheriff’s Office
Capt. Tim Edwards and Lt. Scott Shelton explained various programs offered
by the Sheriff’s Office, such as snowmobile patrol, marine patrol, patrol of the
National Forests, and other programs maintained by full- and part-time
employees and volunteers. There are over 100 volunteers in Search & Rescue
and the Sheriff’s Posse.
Lt. Shelton gave an overview of Project Lifesaver, and a marine volunteer
program. Including these, there are about 150 volunteers. They have been at
109 rescues this year, totaling almost 30,000 hours. There are a variety of
people who donate 700 or more hours a year. They have to go through a
screening process and an extensive training program. Then they have to donate
100 hours of volunteer time.
Chair Baney stated that the volunteers are to be commended, as is this not easy
work. She thanked the Sheriff’s Office for providing good training and
oversight. Commissioner Unger added that these programs could not happen
without this support. Commissioner DeBone said that there is a lot of pride and
professionalism in this group.
At this time, the group viewed a video presentation of some of the hands -on
work done by Search & Rescue and other groups.
Chair Baney asked what would happen if there was no Search & Rescue. Lt.
Shelton said that personnel can handle some of the rescue operations, but some
would require outside expertise.
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 9, 2011
Page 3 of 9 Pages
4. Before the Board was Consideration of Chair Signature of Document No.
2011-667, a Notice of Intent to Award Contract Letter for Collection
Agency Services for the Justice Court.
Carol Garibay and Jodi Stacy of Justice Court came before the Board and
explained the item. Alliance One has been used since 2006 to collect fines.
Ms. Stacy said there was a joint RFP with several cities, resulting in 15
responses. There was a series of scoring processes and this number was
reduced to four, who were then interviewed. Alliance One was outstanding in
all of the areas of concern.
The company receives 15.25% of the amount collected. Ms. Garibay added
they would like to enter into a four-year contract. Recovery rates are a big
factor. Usually this involves fines on traffic and other violations , with the
majority being driving while suspended or driving without a license, and the
fines can be over $500.
Commissioner Unger said this is an efficient way of collecting the fines. Ms.
Garibay stated that the company can add a collection fee to the amount of the
fine if it has to go to the collection agency. Therefore, the Courts usually
collect 100% of the fine.
Erik Kropp said that Ms. Garibay is retiring and has been helping Ms. Stacy
during this transition.
UNGER: Move
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
5. Before the Board were Deliberations and Consideration of First Reading,
by Title Only, of Ordinance No. 2011-017, to Adopt a Regional Economic
Opportunity Analysis and Regional Large-Lot Industrial Land Policy for
Central Oregon.
Peter Gutowsky said the hearing was closed on this issue, and the Board
directed the documents be finalized for consideration of first reading.
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 9, 2011
Page 4 of 9 Pages
Commissioner Unger indicated there was an idea of putting Jerry Johnson’s
work into the Comprehensive Plan instead of just referencing it as a technical
document. Mr. Gutowsky stated that they site case law in the Plan that says if a
technical document is to be relied upon; it has to be adopted into the
Comprehensive Plan. This is consistent with the South County Regional
Wetlands Plan. It provides guidance and a reference point.
Laurie Craghead said the issue is whether it should be adopted as an official
document, or just technical data that is referenced. It is a matter of what it is
called if it is adopted into the Plan. Pam Hardie of 1,000 Friends sent an e-mail
voicing her concerns in this regard; however, this e-mail would not be a part of
the official record.
Commissioner Unger said that other counties may view this document as a
guide for them to adopt something similar for their own large lot industrial
needs.
Mr. Gutowsky recommended adoption of the REOA into the Comprehensive
Plan. It provides the foundation for willing cities to address an unmet land
need, that if there are services and willing property owners, this will allow
Central Oregon to compete for traded sector industries. There have been
several examples within the last six months showing interest in all areas of the
region, but there are just not enough sites to compete at a regional level. This
can complement other economic development programs.
The difference between being a technical document or the REOA is that it was
funded by DLCD, and this is the first time a region has collaborated to address
this type of issue. If the Board has questions about the e-mail, he can respond,
but he feels the report should be adopted in the Plan to form policies for cities
to use as ground rules to address this issue. The Board needs to recognize its
importance.
Nick Lelack added that the DLCD feels this path is the correct one.
Laurie Craghead said that it is a matter of whether OAR 660.09.010 complies,
or if compliance is necessary. If it is adopted as technical information, this
requirement is not there. The difference is whether this would be triggered.
The argument is that it would be if adopted as an REOA.
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 9, 2011
Page 5 of 9 Pages
Commissioner DeBone said that he is comfortable with how it is packaged now.
Commissioner Unger added that they worked collaboratively with stakeholders,
regional agencies and others. There may be bumps in the road but he is ready
to move forward.
Chair Baney noted that there have been concessions made for 1,000 Friends,
and the amount of sites has been reduced. While she believes there may be
semantics involved, she is supportive of this as is.
Commissioner Unger said they looked at other agency documents and put those
in as references since the material should be recognized, but not be a guiding
document. However, this is meant to be a guiding document for the various
entities.
Chair Baney agreed that this should not be recognized as just reference
material.
Peter Russell stated that attention was raised to the 20 year need of 17 sites.
The emphasis is on the short-term need of six sites, not acreage, in three
different jurisdictions. These would be two 50 acres sites, two or three 100 acre
sites, and one or two larger than that. The policy structures the short-term
supply so it never exceeds six sites. This remains consistent with the State.
The focus is immediate and not the twenty-year plan. It is a cutting edge
approach based on global competitive factors. The Board can provide the rules
for cities in this jurisdiction to exercise. It is felt this is a legal approach and
defendable.
DEBONE: Move first reading, by title only, of Ordinance No. 2011-017.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Chair Baney conducted the first reading at this time.
Consideration of second reading and adoption will occur no sooner than in two
weeks.
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 9, 2011
Page 6 of 9 Pages
6. Before the Board was Consideration of Signature of a Letter Reappointing
Craig Unger to the Board of Central Oregon Regional Housing Authority
(DBA Housing Works), through June 30, 2015. (This item was addressed
early in the meeting.)
Craig Unger came before the Board and congratulated his brother,
Commissioner Unger, on his birthday.
Mr. Unger said they started out with Section 8 housing vouchers and a few
other situations, but now they are working with homeless veterans and are also
helping people get out of homelessness and into home ownership.
Commissioner Unger stated that the local police chief had encouraged Mr .
Unger to get involved in this program. In this manner the various entities can
support each other.
UNGER: Move reappointment of Craig Unger to Housing Works.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
______________________________
Before the Board was Consideration of Approval of the Consent Agenda.
UNGER: Move approval of the Consent Agenda, with the removal of the
November 2 work session minutes (not yet reviewed).
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Consent Agenda Items
7. Approval of Minutes:
Board Meeting of October 31 and November 2, 2011
Work Session of October 31 and November 2, 2011
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 9, 2011
Page 7 of 9 Pages
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$21,630.57.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND
4-H COUNTY SERVICE DISTRICT
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $2,579.12.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $954,703.14.
DEBONE: Move approval, subject to review.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 9, 2011
Page 8 of 9 Pages
11. ADDITIONS TO THE AGENDA
Before the Board was Consideration of Board Signature of Resolution No.
2011-140, Declaring an Exemption from Competitive Bidding
Requirements for Michael Johnston Services, LLC and the Skid Car
Program.
Mr. Kropp said that this needs to be removed from the agenda as the documents
need additional work.
______________________________________________
Before the Board was Consideration of Signature of a Letter of Support for
Mosaic Medical’s Grant Application for a Building Capacity Grant.
Mr. Kropp said that Mosaic Medical has requested a letter of support regarding
their efforts to secure a capital development building capacity grant, which
would help to add another site in Deschutes County. Some new adult clients
now have to wait as long as four months to obtain an appointment .
DEBONE: Move approval of the letter of support.
UNGER: Second.
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
______________________________________________
The Board recognized Anna Johnson for organizing County College, which just
completed a session, with the members graduating last night.
Andrea Blum and Jack Blum, who attended County College, came before the
Board. Ms. Blum felt the class is exemplary and a great learning experience.
Most of the attendees felt it was very worthwhile and have a better
understanding of what the County provides.
Jack Blum added that he appreciated the fact that the citizens attended on their
own time and were interested enough to take part.
Commissioner DeBone said that six people attended all sessions, and there are
others who missed a class or two who want to make those up .
Minutes of Board of Commissioners’ Business Meeting Wednesday, November 9, 2011
Page 9 of 9 Pages
Ms. Blum noted that there should have been more emphasis given to the
volunteer opportunities in the various County departments. She felt that the
people got some kind of an idea how the economy affects what services can be
offered and maintained.
Being no further items to come before the Board, the meeting adjourned at
11:05 a.m.
DATED this _________ Day of _______________________ 2011 for the
Deschutes County Board of Commissioners.
_____________________________
Tammy Baney, Chair
_____________________________
Anthony DeBone, Vice Chair
ATTEST: _____________________________
Alan Unger, Commissioner
____________________
Recording Secretary
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY aOARR OF COMMISSIONERS
10:00 A.M., WEDNESDAY, NOVEMBER 9,2011
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda.
Citizens who wish to speak should sign a testimony card prior to the beginning ofthe meeting
on the sign-up cards provided, and give the card to the Recording Secretary.
Please use the microphone and also state your name and address at the time the Board calls
on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the record ofthat hearing.
3. DEPARTMENT PRESENTATION & UPDATE: Sheriff's Office-Larry
Blanton, Sheriff
4. CONSIDERATION of Chair Signature of Document No. 2011-667, a Notice
of Intent to Award Contract Letter for Collection Agency Services for the
Justice Court -Jodi Stacy and Carol Garibay, Justice Court
Suggested Action: Move Chair Signature ofDocument No. 2011-667.
5. DELIBERATIONS and Consideration of First Reading, by Title Only, of
Ordinance No. 2011-017, to Adopt a Regional Economic Opportunity Analysis
and Regional Large-Lot Industrial Land Policy for Central Oregon -Peter
Gutowsky, Community Development
Board of Commissioners' Business Meeting Agenda Wednesday, November 9, 2011
Page 1 of 5 Pages
Suggested Motions: Move first reading by title only ofOrdinance No. 2011
017.
The second reading will be scheduled no sooner than two weeks from the first
reading.
CON§E~T AGENDA
6. Signature of a Letter Reappointing Craig Unger to the Board of Central
Oregon Regional Housing Authority (DBA Housing Works), through June 30,
2015
7. Approval of Minutes:
• Board Meeting of October 31 and November 2, 2011
• Work Session of October 31 and November 2, 2011
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
11. ADDITIONS TO THE AGENDA
Board of Commissioners' Business Meeting Agenda Wednesday, November 9, 2011
Page 2 of 5 Pages
PLEASE NOTE: At any time during this meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation;
ORS I 92.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TIY.
Please caB (541) 388-6571 regarding alternative formats or for further information.
FUIURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Monday, November 7
10:00 a.m. Tour of Boys & Girls Club -1379 SW 15 th St., Redmond
1:30 p.m. Administrative Work Session -could include executive session(s)
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, November 9
10:00 a.m. Board of Commissioners' Meeting
1:00 p.m. Tour of Juvenile Community Justice Facility -63360 Britta St., Bend
2:00p.m. Administrative Work Session -could include executive session(s) -note later start
time
4:00p.m. Road Study Group Meeting
Friday, November 11
Most County Offices will be closed to observe Veterans Day
Monday, November 14 through Friday, November 18
All Day Association of Oregon Counties Annual Conference -Eugene Hilton & Conference
Center
Monday, November 21
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
4:00p.m. Regular Department Heads Meeting
Board of Commissioners' Business Meeting Agenda Wednesday, November 9,2011
Page 3 of 5 Pages
Thursday, November 24 and Friday, November 25
Most County Offices will be closed to observe Thanksgiving (Friday unpaid)
Monday, November 28
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, November 30
10:00 a.m. Board of Commissioners' Meeting
12 Noon Meeting with Judge Sullivan and the Children & Families Commission Board
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, December 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, December 7
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, December 8
8:00 a.m. Annual Meeting with Sunriver Service District representatives, at Sunriver Lodge
Monday, December 12
All Day AOC Legislative Committee Meetings, Salem
Wednesday, December 14
10:30 a.m. Oregon Youth Challenge Graduation -Deschutes County Fairgrounds
2:00 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, November 9,201 t
Page 4 of 5 Pages
Monday. December 19
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session( s)
4:00 p.m. Regular Department Heads Meeting
Monday. December 26
Most County Offices will be closed to observe Christmas
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TIY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, November 9,2011
Page 5 of 5 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
ADDITION TO BUSINESS MEETING AGENDA
DESCHUTES COUNfY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, NOVEMBER 9, 2011
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
CONSIDERATION of Board Signature of Resolution No. 2011-140, Declaring
an Exemption from Competitive Bidding Requirements for Michael Johnston
Services, LLC and the Skid Car Program -Erik Kropp, Interim County
Administrator
Suggestion Action: Move Board signature ofResolution No. 2011-140.
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