HomeMy WebLinkAboutIntent to Award - Justice Ct CollectionsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of November 9, 2011
Please see directions for completing this document on the next page.
DATE: October 31, 2011
FROM: Jodi Stacy Department: Justice Court Phone #541-617-4757
TITLE OF AGENDA ITEM:
Consideration of Board signature for Notice of Intent to Enter Award
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Justice Court's current contract with a collection agency is due to expire on October 31, 2011. In
September / October of this year Justice Court participated in a joint RFP (Request for Proposal) with
the Cities of Medford, Bend and Talent. Four finalists were selected from the 15 RFP applicants.
Inteviews were conducted on October 13,2011.
The cities of Bend and Medford, as well as Deschutes Justice Court, selected Alliance-One to be
awarded a contract to collect unpaid receivables and court fines for our agencies. This decision was
based on a weighted scale of rankings from 1 to 5 on collection procedures, customer service, company
structure, references and qualifications and cost of service.
FISCAL IMPLICATIONS:
None. Payment will be deducted from revenues collected by the agency.
RECOMMENDATION & ACTION REQUESTED:
Request Board issuance of Notice of Intent to Enter Award
ATTENDANCE: Jodi Stacy and Carol Garibay
DISTRIBUTION OF DOCUMENTS:
Board of County Commissioners, Dave Inbody, Assistant to Administrator and Bonnie Baker, Board
Secretary
Board of Coun Commissioners
1300 NW Wall St, Suite 200 • Bend, OR 97701-1960
(541) 3B8-6570· Fax (541] 385-3202
www.co.deschutes.or.us
board@co.deschutes.or.us
Tammy Baney
Anthony DeB one
Alan Unger
November 9, 2011
Sent via facsimile & First Class Mail
RE: Project -Contract for Collection Agency
NOTICE OF INTENT TO AWARD CONTRACT
On November 9, 2011, the Board of County Commissioners of Deschutes County,
Oregon, considered proposals for the above-referenced project. The Board of County
Commissioners determined that the successful bidder for the project was Alliance One
of Gig Harbor, Washington.
This Notice of Intent to Award Contract is issued pursuant to Oregon Revised Statute
ORS 279B.135 for contracts other than public improvements. A copy of this Notice is
being provided to each firm or person that submitted a bid or proposal for the project.
Any firm or person which believes that they are adversely affected or aggrieved by the
intended award of contract set forth in this Notice may submit a written protest within
seven (7) calendar days after the issuance of this Notice of Intent to Award Contract to
the Board of County Commissioners of Deschutes County, Oregon, at Deschutes
Services Building, 1300 NW Wall Street, Bend, Oregon 97701. The seven (7) calendar
day protest period will expire at 5:00 PM on November 16, 2011.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
Alliance One
November 9, 2011
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
Please refer to Oregon Administrative Rules (OAR) 137-049-0450 for construction
contracts or OAR 137-047-0740 for contracts other than construction. If a protest is
filed, a hearing will be held at 10:00 a.m. on Wednesday, November 30,2011 before the
Board of County Commissioners of Deschutes County Oregon, acting as the Contract
Review Board, in the Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon
97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the County unless the Board of
County Commissioners for good cause, rescinds this Notice before the expiration of the
protest period. The successful bidder or proposer on a Deschutes County project is
required to execute four (4) copies of the Contract, which will be provided when the
contract is negotiated. In addition to the execution of Contract, the contractor will be
required to provide one or more certificates of insurance together with endorsements
naming Deschutes County as an additional insured.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Deschutes County
Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX (541) 383-0496.
Sincerely,
DESCHUTES COUNTY, OREGON
Tammy Baney, Chair
Deschutes County Board of Commissioners
ccw/enc: Transmitted by Facsimile and First Class Mail on November 9, 2011 to all Proposers (5
pages)
See attached List
Contract for Collection Agency
Bid List
Alliance One
Attn: Tricia Purcell
6565 Kimball Drive, Suite 200
Gig Harbor, WA 98335
Phone: (888) 374-7270
Fax: (253) 620-7310
California Service Bureau
Attn: Aimee Arata
100 Wood Hollow Drive, Suite 200
Novato, CA 94945
Phone: (415) 475-4605
Fax: (415) 892-7593
Valley Credit Service, Inc.
Attn: Alice Ray-Graham
PO Box 2046
Salem, OR 97308
Phone: (800) 452-0317
Fax: (503) 371-2635
General Credit Service, Inc.
Attn: Chela Sanchez
PO Box 8
Medford, OR 97501
Phone: (541) 773-7795
Fax: (541) 773-2096