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Home My WebLink AboutRes 129 - Transfer Appropr - Sheriff FundDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of November 21, 2011 Please see directions for completing this document on the next page. DATE: November 14,2011 FROM: Marty Wynne Finance Phone # (541) 388-6559 TITLE OF AGENDA ITEM: Consideration and signature of Resolution #2011-129, transfer of appropriation in the Deschutes County Sheriff's Office Fund. PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: Consideration of Resolution #2011-129. Two full-time equivalent (FTE) Personnel positions will be reclassified from Personnel Assistant (18-18) and Field Law Enforcement Technician (12-12) to Captain (11-91) and Deputy (12-05). Whereas there is no change to total FTE, there will be an increase to Personnel expenditures. Therefore, additional appropriation is required in the Sheriff Services Department (17) and the Special Services Department (41). An increase in Personnel appropriation is required due to the additional expenditures related to a need for an on-call position in the Adult Jail Department (37). FISCAL IMPLICATIONS: An appropriation transfer for the projected increase in Personnel expenditures is required from Contingency to Personnel for $180,971. RECOMMENDATION & ACTION REQUESTED: Approval and signature of Resolution #2011-129. ATTENDANCE: Marty Wynne DISTRIBUTION OF DOCUMENTS: Marty Wynne, Finance Department 388-6559 Larry Blanton, Sheriffs Office 317-3118 Jim Ross, Sheriff's Office 322-4819 REVIEWED LEGAL COUNSEL For Recording Stamp Only BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Transferring Appropriations * Within the Various Funds of the 2011-2012 RESOLUTION NO. 2011-129* Deschutes County Budget and Directing Entries * WHEREAS, attached is an e-mail from the Sheriff's Office requesting a transfer of appropriations, and WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to accommodate the request; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. That the following transfers of appropriations be made: FROM: 255-4500-501.97-01 Deschutes County Sheriffs Office, Contingency $ 180,971 FROM: 255-1700-421.18-18 Deschutes County Sheriffs Office, Personnel Assistant (-1.00 FTE) $ 39,467 FROM: 255-4100-421.12-10 Deschutes County Sheriff's Office, Field Law Enforcement Tech (-1.00 FTE) $ 49,447 TO: 255-1700-421.11-91 Deschutes County Sheriff's Office, Sheriff Services, Captain (1.00 FTE) $ 107,140 TO: 255-1700-421.21-10 Deschutes County Sheriff's Office, Sheriff Services, Life/Disability $ 277 TO: 255-1700-421.22-01 Deschutes County Sheriff's Office, Sheriff Services, FICA/Medicare $ 5,177 TO: 255-1700-421.23-01 Deschutes County Sheriff's Office, Sheriff Services, PERS-Employee/Employer $ 12,587 TO: 255-1700-421.26-01 Deschutes County Sheriff's Office, Sheriff Services, Workers Compensation Ins $ 1,729 PAGE I OF 2-RESOLUTION NO, 2011-129 (l \121/11) TO: 255-3700-423.18-75 Deschutes County Adult Jail, Extra Help $ 56,928 TO: 255-3700-423.22-01 Deschutes County Adult Jail, FICA/Medicare $ 4,355 TO: 255-3700-423.26-01 Deschutes County Adult Jail, Workers Compensation Ins $ 1,454 TO: 255-4100-421.12-05 Deschutes County Sheriff s Office, Special Services, Deputy (1.00 FTE) $ 73,261 TO: 255-4100-421.21-10 Deschutes County Sheriff s Office, Special Services, Life/Disability $ 115 TO: 255-4100-421.22-01 Deschutes County Sheriffs Office, Special Services, FICA/Medicare $ 1,822 TO: 255-4100-421.23-01 Deschutes County Sheriff s Office, Special Services, PERS-Employee/Employer $ 4,431 TO: 255-4100-421.26-01 Deschutes County Sheriff s Office, Special Services, Workers Compensation Ins $ 609 Section 2. That the Finance Director make the appropriate entries in the Deschutes County Budget document to show the above appropriations. DATED this _____st day of November, 2011. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON TAMMY BANEY, Chair ATTEST: ANTHONY DEBONE, Vice-Chair Recording Secretary ALAN UNGER, Commissioner PAGE 2 OF 2-REsOLUTION NO. 2011-129 (I 1!2lil I) Judi Hasse From: Teri Maerki Sent: Wednesday, November 09, 201110:06 AM To: Judi Hasse Subject: FW: Appropriation Transfer-Sheriff's Office Attachments: Personnel Adjustments.xlsx From: James Ross Sent: Monday, July 11, 2011 2:48 PM To: Marty Wynne Cc: Lacy Nichols; Larry Blanton; Teri Maerki; Tracy I Scott Subject: Appropriation Transfer Marty The attached Appropriation Transfer is required to align the budget for personnel changes in the Sheriff's Office departments. Overall there is no HE increases. We are reclassifying a Personnel Assistant FTE to a Captain FTE in Dept. 1700. There is a net increase in the Personnel budget for the Adult Jail due to Captain Jenkin staying on for an additional six months. Also, we are reclassifying a Field law Tech position in Dept. 4100 to a Deputy position. Jim Ross Business Manager Deschutes County Sheriffs Office 541 322-4819 1 Deschutes County Appropriation Transfer Request Item Line Number Category (Pers, M&S, Cap Out, Item (HTE 14 digit code) Contingency) 1. 255-1700-421.11-91 Personnel 2. 255-1700-421.18-18 Personnel 1./2. 255-1700-421.21-10 Personnel 1./2. 255-1700-421.22-01 Personnel 1./2. 255-1700-421.23-01 Personnel 1./2. 255-1700-421.26-01 Personnel 3. 255-3700-423.18-75 Personnel 3. 255-3700-423.22-01 Personnel 3. 255-3700-423.26-01 Personnel 4. 255-4100-421.12-10 Personnel 4. 255-4100-421.12-05 Personnel 4. 255-4100-421.21-10 Personnel 4. 255-4100-421.22-01 Personnel 4. 255-4100-421.23-01 Personnel 4. 255-4100-421.26-01 Personnel 5. 255-4500-501.97-01 Contingency TOTAL Description Current (Element-Object, e.g. Time Mgmt, Budgeted Temp Help, Computer Hardware) Amount Captain - Personnel Assistant 89,486 Life/Disability 5,917 FICA/Medicare 68,898 PERS 131,662 Workers' Compensation 25,201 Extra Help 6,000 FICA/Medicare 417,823 Workers' Compensation 228,498 Field Law Enforce Tech 49,447 Deputy 222,036 Life/Disability 3,068 FICA/Medicare 59,442 PERS 120,403 Workers' Compensation 20,280 Contingency 4,755,479 6,203,640 A transfer of appropriation is required for the following reason and will be used for the following purpose: 1. Add Operations Captain position 2. Delete open Personnel Assistant position 4. On call retired Captain for six months 5. Reclassify Field Law Tech position to Deputy position 6. From Contingency for above items. To (From) Revised Budget 107,140 107,140 -39,467 50,019 277 6,194 5,177 74,075 12,587 144,249 1,729 26,930 i 56,928 62,928 4,355 422,178 1,454 229,952 -49,447 - 73,261 295,297 115 3,183 1,822 61,264 4,431 124,834 609 20,889 -180,971 4,574,508 0 6,203,641 Fund: Dept: Requested by: Date: 255 Sheriff's Office Jim Ross 11-Jul-11 Deschutes County Sheriff's Office Proposed Budget Changes by Department Dept 1700 3700 4100 Change Sheriff's Services Add new Operations Captain Position Delete Open Personnel Assistant Position Adult Jail Captain Jenkin 6 month on call Special Services Reclassify Field law Enforcement Tech To Deputy FTE FTE Changes 1 $ 152,915 -1 $ (65,471) $ 62,737 $ 30,791 Total FTE Adjustment Anticipated Open Positions 3300 Investigations Detective lieutenant Position Net Cost of Personnel Changes o $ 180,972 $ (145,802) $ 35,170