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Home My WebLink About2011-12-05 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Monday, December 5, 2011 Page 1 of 4 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, DECEMBER 5, 2011 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney and Anthony DeBone; Commissioner Alan Unger was out of the office. Also present were Ken Hales, Community Corrections; Timm Schimke, Solid Waste Department; and one other citizen. No representatives of the media were in attendance. Chair Baney opened the meeting at 10:02 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT Citizen Tony Aceti said that during the first part of October he had a house in La Pine that was potentially going into foreclosure; he advertised it for rent in the meantime. Someone who was homeless was allowed to move into the house, since Sarah Elliott of Behavioral Health indicated this family was qualified, and he should get rent in the amount of $650 from the County. He did not hear for weeks, so contacted the County to meet with Ms. Elliott. He was then told that the policy for reimbursement does not include housing that is in potential foreclosure, but he did not know this at the time. He hopes the County can reimburse him for the past-due rent. He suggested that it be made clear at the first contact that a property in foreclosure is not eligible for this program. Chair Baney said that she asked Erik Kropp to meet with Mr. Aceti and Ms. Elliott to discuss this further. _______________________________ Minutes of Board of Commissioners’ Business Meeting Monday, December 5, 2011 Page 2 of 4 Pages The Commissioners then presented a 25-year plaque to Timm Schimke, and congratulated him on his years of service to the County. 3. DEPARTMENT PRESENTATION – Solid Waste Department. Timm Schimke gave a PowerPoint presentation on the services provided by his Department. He explained the laws that they have to follow and how operations have changed over time, both in the main landfill and at the transfer stations. Parts of Knott Landfill have been closed and capped. The newest cell should be operational for about seven years, based on the current use. Bend Park & Recreation indicated that they ma y want to incorporate the closed areas in their future plans. Staffing is at 21 people, many of whom have been with the Department for many years. They use temporary employees when appropriate. They are now operating six days a week and there have been some layoffs necessary during the past couple of years. The Department receives very few complaints about the services they provide. Revenue is derived solely from tipping fees. They have lost 40% of the waste flow in recent years due to the poor economy. There is no support from the general fund and no revenue from property taxes. Potential additional revenue sources could be landfill gas to energy programs, rather than burning off the gas. There is technology now available to convert this gas into energy. He visited a facility in Ft. Lewis in Washington, where the gas is being separated out to fuel equipment and other uses. The County could also connect to the natural gas pipeline stream. The cost could be $15 million or more to set this up, but investors would determine what the payback time would be. There is always new technology being presented or discussed on what to do with landfill waste in general. 4. Before the Board was Consideration of Board Signature of Document No. 2011-687, an Intergovernmental Agreement with the Oregon Department of Corrections regarding Funding of Supervision and Treatment of Offenders Addicted to Drugs and/or Alcohol. Minutes of Board of Commissioners’ Business Meeting Monday, December 5, 2011 Page 3 of 4 Pages Ken Hales said this agreement was established as part of the Measure 57 program, which was passed by voters in 2008. The State is to provide funding for this purpose. The services offered are unchanged from prior years, but instead of getting quarterly checks up front from the State, they will now be received on a reimbursement basis. There is a certain set of offenders that meet the criteria. His department would otherwise have to spend other grant funds on these services, or would not be able to provide these services at all. DEBONE: Move Chair signature. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. DEBONE: Move approval. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Chair votes yes. Consent Agenda Items 5. Signature of Letters Thanking Glenda Lantis, Chuck Hemingway, Marty Miller and Bert Swift for their Years of Service on the Deschutes County Behavioral Health Advisory Board 6. Approval of Minutes:  Board Meeting of November 30, 2011 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District The weekly vouchers were not yet available for review. CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District The weekly vouchers were not yet available for review. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County The weekly vouchers were not yet available for review. 10. ADDITIONS TO THE AGENDA None were offered. Being no further items to come before the Board, the meeting adjourned at 10:30 a.m. DATED this 17~Dayof ~2011 for the Deschutes County Board of Commissioners. Anthony DeBone, Vice Chair ATTEST: ~~ Alan Unger, Co ISS loner Recording Secretary Minutes of Board of Commissioners' Business Meeting Monday, December 5, 2011 Page 4 of 4 Pages fL'J Collection System Oversight f0 Own and Operate Knott Landfi ll fG) Own and Operate Rural Transfer Stations f0 Ensure Compliance with Laws and Regulations f0 Monitor and Ma i ntain Closed Landfills f0 Director f0 Administrati've Analyst ~) Accounting Clerk f;J) Operations Manager f0 Landfill Engineering Tech ro 6 Heavy Equipment Operators f0 10 Landfill Attendants 10 2011/2012 Budget of 7.6 M i ll ion f0 Primary Source of Revenue is Tip Fees f0 No Property Tax or General Fu n d Reve nue s f,G) Reve nue s cover operating expens es as we ll as reserve fund con tri bu ti ons for future infrastr uctu r e needs. ro Po t ential additional revenue's Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, DECEMBER 5, 2011 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign a testimony sheet prior to the beginning ofthe meeting on the sign-up cards provided, and give the card to the Recording Secretary. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the record ofthat hearing. 3. DEPARTMENT PRESENTATION -Solid Waste-Timm Schimke 4. CONSIDERATION of Board Signature of Document No. 2011-687, an Intergovernmental Agreement with the Oregon Department of Corrections regarding Funding of Supervision and Treatment of Offenders Addicted to Drugs and/or Alcohol-Ken Hales, Community Corrections Suggested Action: Move Board signature ofDocument No. 2011-693. CONSENT AGENDA 5. Signature of Letters Thanking Glenda Lantis, Chuck Hemingway, Marty Miller and Bert Swift for their Years of Service on the Deschutes County Behavioral Health Advisory Board Board of Commissioners' Business Meeting Agenda Monday, December 5, 2011 Page 1 of6 Pages 6. Approval of Minutes: Board Meeting of November 30, 2011 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 10. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TIY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at J 300 NW Wall St., Bend, unless otherwise indicated Jfyou have questions regarding a meeting, please call 388-6572.) Board of Commissioners' Business Meeting Agenda Monday, December 5, 2011 Page 2 of 6 Pages Monday, December 5 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Thursday, December 8 8:00 a.m. Annual Meeting with Sunriver Service District representatives, at Sunriver Lodge Monday, December 12 All Day AOC Legislative Committee Meetings, Salem Tuesday, December 13 11:30 p.m. Meeting with Children & Families' Commission Board Wednesday, December 14 10:30 a.m. Oregon Youth Challenge Graduation -Deschutes County Fairgrounds 2:00p.m. Administrative Work Session could include executive session(s) 4:00p.m. Road Study Group Meeting Monday, December 19 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 4:00 p.m. Regular Department Heads Meeting Monday, December 26 Most County Offices will be closed to observe Christmas Thursday, December 29 2:30 p.m. Retirement Gathering for Judge Tiktin -Justice Center Board of Commissioners' Business Meeting Agenda Monday, December 5, 2011 Page 3 of 6 Pages Monday, January 2 Most County Offices will be closed to observe New Year's Day Wednesday, January 4 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Thursday, January 5 8:00 a.m. Regular Meeting with the Sisters City Council, at Sisters City Hall 1:30 p.m. Budget Committee Meeting -Overview and Update Wednesday, January 11 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, January 12 7:00 a.m. (I'entative) Regular Meeting with the City of Redmond Council, at Redmond City Council Chambers Monday, January 16 Most County Offices will be closed to observe Martin Luther King, Jr. Day Monday, January 23 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, January 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) fMonday, January 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, December 5, 2011 Page 4 of 6 Pages I l Wednesday, February 1 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, February 2 & Friday, February 3 All Day (l'entative) County Administrator Interviews Monday, February 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, February 8 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Monday, February 20 Most County Offices will be closed to observe Presidents' Day Wednesday, February 22 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Monday, February 27 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, February 29 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Monday, March 5 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, December 5, 2011 Page 5 of 6 Pages Wednesday, March 7 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, March 8 7:00 a.m. Regular Meeting with the City of Redmond Council, at Redmond City Council Chambers Wednesday, March 14 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, March 19 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, March 26 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, March 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, diaI7-!-! to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Monday, December 5, 2011 Page 6 of 6 Pages