Loading...
HomeMy WebLinkAboutSouth County Plan (2)Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA REQUEST i STAFF REPORT For Board Business Meeting of December 19,2011 Please see directions for completing this document on the next page. DATI: November 22, 2011 FROM: Terri Hansen Payne. CDD 541-385-1404 TITLE OF AGENDA ITEM; Board direction on a draft boundary, Scope of Work and Public Outreach Plan that will be used to guide the process of creating a South County Plan. PUBLIC HEAWNG Q~THIS DATE? No. There may, however, be members of the community interested in providing informal input on the South County Plan process. §A'IWRQJ1~D AND PQLICY IMPLICAIIQN~: During a recent update of the Deschutes County Comprehensive Plan there were requests for a plan specifically for the South County area, with goals and policies to address South County assets and issues. When completed, the South County Plan will be adopted into the Comprehensive Plan and must comply with Oregon land use planning regulations. In September of this year the Planning Commission began discussions over the best way to approach the planning process. A draft boundary for the South County Plan, a draft Scope of Work and a draft Public Outreach Plan were created and discussed by both the Commission and the public. Two of the four meetings on this topic were held in South County. On November 10, the Planning Commission voted to recommend that the Board direct staff to initiate a South County Plan based on the draft boundary and a revised Scope of Work and Public Outreach Plan. The South County Plan as proposed is an eighteen month work program, running from January 2012 to June 2013. Legislative amendments are anticipated to begin in Fall 2012. FISCAL IMPLICATIONS: None I RECOMMENDATION & ACTIQN REOUESTED: Review the South County boundary, Scope of Work and Public Outreach Plan and provide direction to I staff on potential changes. Once the Board is satisfied with the proposed approach to the South County Plan, provide direction to staff to initiate the planning process in January 2012. ATTENDANCE: Long Range Planning Staff DISTRIBUTION OF DOCUMENTS: N/A. I Community Development Department Planning Division Building Safety Division Environmental Soils Division 117 NW Lafayette Avenue Bend Oregon 97701-1925 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdd/ MEMORANDUM DATE: November 22, 2011 TO: Board of County Commissioners FROM: Nick Lelack, Planning Director Peter Gutowsky, Principal Planner Terri Hansen Payne, Senior Planner MEETING: December 19, 2011 RE: South County Plan Scope of Work and Public Outreach Plan Board Direction Planning staff seek direction from the Board of County Commissioners (Board) to initiate an eighteen month work program to create a South County Plan. As drafted, the process runs from January 2012 to June 2013, with legislative plan amendments and the first evidentiary hearing with the Deschutes County Planning Commission commencing in Fall 2012. Comprehensive Planning and South County Plan Deschutes County is initiating a process to prepare a land use plan for the South County area, which must comply with Oregon's land use planning regulations. When completed, the South County Plan will be adopted into the Comprehensive Plan as its own section. The proposed boundary incorporates the rural area south of Sunriver, with a notation that the City of La Pine and the Sunriver Urban Unincorporated Community are not subject to the Plan.1 Draft Scope of Work and Public Outreach Strategy Starting in September, four Planning Commission meetings included discussions on the process for preparing a South County Plan. Emails and a notice in the Newberry Eagle were used to alert the public. Residents were invited to comment at each of those meetings, two which were specifically hosted in the area, one at the La Pine Senior Center and the other at Three Rivers Elementary School. A boundary map, Scope of Work and Public Outreach Strategy were drafted to provide structure for an eighteen month planning process. The proposed Scope of Work describes why a South County Plan is being proposed, its land use policy emphasis, and some of the area's land use issues and challenges. It also contains a timeline with public outreach starting in January 2012. The Public Outreach Plan lists ways to engage citizens and stakeholders including community and stakeholder meetings, a web survey, interviews and a business focus group. The intent is to get a wide variety of people involved to develop goals and policies that describe the preferred course of action for guiding rural growth in the area. Summarized below, the Planning Commission and residents offered the following suggestions: I The Deschutes County Comprehensive Plan contains Section 4.4, which specifically addresses the Sunriver Urban Unincorporated Community. The City of La Pine has adopted its own Comprehensive Plan. Quality Services Perfonned 'With Pride Public Outreach • Staff a booth at Frontier Days as part of the public outreach • Include the Bend Bulletin and David Nogueras of OPB as part of the media outreach • Allow an open microphone at all meetings • Set up a committee similar to the DEQ committee • Respond to previous questions that have come up • Need to consider options besides A TT septic systems • Any lot that was approved by the County should be permitted a home • Support small destination resorts and economic growth opportunities • Ensure the process goes long enough to include snowbirds who leave for the winter • Toss out Regional Problem Solving, which was staff driven • Involve parents and senior citizens, community service groups and school bus drivers • Don't make large plans with no financing • Local retail may be needed for far flung neighborhoods • Plan for natural hazards and senior housing • Have the Planning Commission oversee the process, possibly have a Commissioner host community meetings • Ensure average residents are involved • Provide flexibility in the process to react to potential changes Additionally, two letters were submitted with more detailed input on expectations for the South County Plan and five questionnaires were returned discussing what people want to see the plan address. On November 10, the Planning Commission recommended the Board execute the scope of work and public outreach strategy as the basis for developing the South County Plan. It was noted that the process is likely to evolve as staff engages residents and stakeholders. Attachments 1. Draft boundary map for the South County Plan 2. Draft Scope of Work for the South County Plan 3. Draft Public Outreach Plan for the South County Plan -2­ LAPINE STATE PARK Public Outreach for the South County Plan Goals for the public outreach process • Engage the community in setting land use policy • Ensure the plan addresses community interests and values • Create significant and continuing opportunities for informal land use discussions • Familiarize the public with the purposes and processes of State land use system • Use a wide variety of outreach techniques to get input from a wide variety of people Website • Provides 24 hour, easy to access information • Not everyone has a computer • Needs regular staff time to update---------------------------=­Press releases • Spreads information to a wide audience • Noteveryonereadsnews ~ap _r s~~~e _____----________~ Question & • Provides accurate, researched answers to commonly • Limited to common questions answer sheet asked questions Surveys • Provides an opportunity for more in-depth public • Expensive if statistically significant, can be input inaccurate if not statistically significant Stakeholder • Provides an invitation to participate to known parties • Any stakeholder list can be incomplete letters likely to be interested in the South County Plan Technical group • Provides feedback from governmental and quasi­• Any stakeholder list can be incomplete governmental agencies (City of La Pine, DEQ etc.) Organization • Provides feedback from stakeholders with land use • Need to determine who to invite and what questions group interests (CAG, DRC, COBA etc.) to ask Business focus • Provides in-depth feedback from the business • Need to determine who to invite and what questions group community~ to ask Stakeholder • Provides a snapshot of the issues from a variety of • Need to determine who to interview and to create interviews viewpoints (Lions Club, PTA, librarian etc.) meaningful but short questions Community • Provides a venue for wide-spread community input • Not everyone is comfortable participating in a Meetings meeting or has time to attend Formal Hearings • Required for a Comprehensive Plan amendment • The hearing fJrocess can be intimidating Frontier Days • Widely attended by the community • Atmosphere can limit in-depth discussions ____ -- -------------------------------------------- ------ Outreach by Project Phase Phase 1: Scope Project (August -December 2011) September • Planning Commission (PC) • Sept . 8, initial ideas to meetings • Sept. 22, community input (La Pine) November • October 27, draft scope of work/public outreach plan • Nov. 10, community input on draft scope of work/public outreach plan, PC recommendation (Three Rivers School) __ September • Establish webpage • Provide an easy to access source of information December • Board of County Commissioners • Date to be determined (TBD), public input and decision on the draft scope of (Board) work/public outreach plan Phase 2: Community Profile/Issue Identification (January 2012 -April 2012) On-going • PC involvement • To ensure PC involvement -exact role to be determined by the PC On-going • Update the website • Ensure updated information is available On -going • Attend community meetings and • Communication with the community on this project events as requested On-going • Press release and draft article • Inform the public of the project and process January • Create/post web survey • Provide an easy to use option to participate ~--~----------------------------~----January • Letter to agencies/organizations • Invite interested parties to participate ----~--~------~--------------------~--------January • Community meetings (1 in La • Explain the project and process Pine, 1 in Three Rivers/Sunriver) • Discuss expectations • Answer questions February • Technical group meeting • Discuss existing conditions and identify issues with governmental/quasi­ governmental agencies February • Organization group meetin ~ • Discuss existing conditions and identify issues with organization representatives March • Community meetings (1 in La • Discuss existing conditions and identify issues Pine, 1 in Three Rivers/Sunriver) --~----~---------- Draft South County Public Outreach Plan Page 2 rev . 10-13-11 ---- -------------------------------------------------------------- March • Stakeholder interviews • Obtain input from a variety of community members in brief 10 minute telephone interviews April • Business focus group • Obtain input from members ofthe business community in a one hour focus group Phase 3: Analysis and Draft Plan (May 2012 -August 2012) On-going • PC involvement • To ensure PC involvement -exact role to be determined by the PC ~------------------On-going • Update the website • Ensure updated information is available On-going • Attend community meetings and • Communication with the community on this project events as requested On-going • Press release and draft article • Inform the public of the project progress May • Community meetings (1 in La • Review issues/discuss policy options Pine, 1 in Three Rivers/Sunriver) ~~-----------------------------------June • Technical group meeting • Discuss polic ~ptions with governmental/quasi-governmental agencies June • Organization group meeting • Discuss policy options with organization representatives July • Compile survey data • To assess final results of web survey July to • Community meetings (1 in La • Evaluate and refine goals and policies August Pine, 1 in Three Rivers/Sunriver) Phase 4: Planning Commission Work Sessions (September -October 2012) On-going • Update the website • Ensure updated information is available On-going • Attend community meetings and • Communication with the community on this project eve~re_q~u_e_s_t_ed________ On-going • Press release and draft article • Inform the public of the project progress September • Planning Commission meetings • Review draft Plan with the public to October Phase 5: Legislative Amendments (November 2012 -June 2013) On-going Update the website • Ensure updated information is available On-going Attend community meetings and • Communication with the community on this project events as requested _____ On-going Press release and draft article • Inform the public of the project results and upcoming public hearings TBD Planning Commission hearings • Provide a formal process for comment_-.::g _n th _____________________~___in ~o ___e d ra ft Pla n TBD Board hearings • Provide a formal process for commenting on the _d_ra_ft_ P_la_n________ Draft South County Public Outreach Plan Page 3 rev. 10-13-11 :I:Q W E U DA Y N a:: WI LDLIFE HABI J>-Work l-z~ \.i-WETLA 0 w0e w::J QJ I­0­Z0 0U u Vl..c ~ ::J z Z :I: I-­0 ~ w -Z V) :I: -::J w Z w ~ A E LL. «a::: I E ~ CI)0 HWY. 97 TRA I South County Plan DRAFT Scope of Work ABSTRACT This Scope of Work outlines the tasks and schedule for undertaking a Plan for South Deschutes County, as well as the outreach that will be used for this project.