HomeMy WebLinkAboutSouth County Plan (4)Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST i STAFF REPORT
For Board Business Meeting of December 19,2011
Please see directions for completing this document on the next page.
DATI: November 22, 2011
FROM: Terri Hansen Payne. CDD 541-385-1404
TITLE OF AGENDA ITEM;
Board direction on a draft boundary, Scope of Work and Public Outreach Plan that will be used to guide
the process of creating a South County Plan.
PUBLIC HEAWNG Q~THIS DATE? No. There may, however, be members of the community
interested in providing informal input on the South County Plan process.
§A'IWRQJ1~D AND PQLICY IMPLICAIIQN~:
During a recent update of the Deschutes County Comprehensive Plan there were requests for a plan
specifically for the South County area, with goals and policies to address South County assets and
issues. When completed, the South County Plan will be adopted into the Comprehensive Plan and must
comply with Oregon land use planning regulations.
In September of this year the Planning Commission began discussions over the best way to approach
the planning process. A draft boundary for the South County Plan, a draft Scope of Work and a draft
Public Outreach Plan were created and discussed by both the Commission and the public. Two of the
four meetings on this topic were held in South County.
On November 10, the Planning Commission voted to recommend that the Board direct staff to initiate
a South County Plan based on the draft boundary and a revised Scope of Work and Public Outreach
Plan. The South County Plan as proposed is an eighteen month work program, running from January
2012 to June 2013. Legislative amendments are anticipated to begin in Fall 2012.
FISCAL IMPLICATIONS:
None I
RECOMMENDATION & ACTIQN REOUESTED:
Review the South County boundary, Scope of Work and Public Outreach Plan and provide direction to I
staff on potential changes. Once the Board is satisfied with the proposed approach to the South County
Plan, provide direction to staff to initiate the planning process in January 2012.
ATTENDANCE: Long Range Planning Staff
DISTRIBUTION OF DOCUMENTS:
N/A.
I
Community Development Department
Planning Division Building Safety Division Environmental Soils Division
117 NW Lafayette Avenue Bend Oregon 97701-1925
(541)388-6575 FAX (541)385-1764
http://www.co.deschutes.or.us/cdd/
MEMORANDUM
DATE: November 22, 2011
TO: Board of County Commissioners
FROM: Nick Lelack, Planning Director
Peter Gutowsky, Principal Planner
Terri Hansen Payne, Senior Planner
MEETING: December 19, 2011
RE: South County Plan Scope of Work and Public Outreach Plan
Board Direction
Planning staff seek direction from the Board of County Commissioners (Board) to initiate an eighteen
month work program to create a South County Plan. As drafted, the process runs from January 2012
to June 2013, with legislative plan amendments and the first evidentiary hearing with the Deschutes
County Planning Commission commencing in Fall 2012.
Comprehensive Planning and South County Plan
Deschutes County is initiating a process to prepare a land use plan for the South County area, which
must comply with Oregon's land use planning regulations. When completed, the South County Plan
will be adopted into the Comprehensive Plan as its own section. The proposed boundary incorporates
the rural area south of Sunriver, with a notation that the City of La Pine and the Sunriver Urban
Unincorporated Community are not subject to the Plan.1
Draft Scope of Work and Public Outreach Strategy
Starting in September, four Planning Commission meetings included discussions on the process for
preparing a South County Plan. Emails and a notice in the Newberry Eagle were used to alert the
public. Residents were invited to comment at each of those meetings, two which were specifically
hosted in the area, one at the La Pine Senior Center and the other at Three Rivers Elementary
School. A boundary map, Scope of Work and Public Outreach Strategy were drafted to provide
structure for an eighteen month planning process. The proposed Scope of Work describes why a
South County Plan is being proposed, its land use policy emphasis, and some of the area's land use
issues and challenges. It also contains a timeline with public outreach starting in January 2012. The
Public Outreach Plan lists ways to engage citizens and stakeholders including community and
stakeholder meetings, a web survey, interviews and a business focus group. The intent is to get a
wide variety of people involved to develop goals and policies that describe the preferred course of
action for guiding rural growth in the area.
Summarized below, the Planning Commission and residents offered the following suggestions:
I The Deschutes County Comprehensive Plan contains Section 4.4, which specifically addresses the Sunriver Urban
Unincorporated Community. The City of La Pine has adopted its own Comprehensive Plan.
Quality Services Perfonned 'With Pride
Public Outreach
• Staff a booth at Frontier Days as part of the public outreach
• Include the Bend Bulletin and David Nogueras of OPB as part of the media outreach
• Allow an open microphone at all meetings
• Set up a committee similar to the DEQ committee
• Respond to previous questions that have come up
• Need to consider options besides A TT septic systems
• Any lot that was approved by the County should be permitted a home
• Support small destination resorts and economic growth opportunities
• Ensure the process goes long enough to include snowbirds who leave for the winter
• Toss out Regional Problem Solving, which was staff driven
• Involve parents and senior citizens, community service groups and school bus drivers
• Don't make large plans with no financing
• Local retail may be needed for far flung neighborhoods
• Plan for natural hazards and senior housing
• Have the Planning Commission oversee the process, possibly have a Commissioner host
community meetings
• Ensure average residents are involved
• Provide flexibility in the process to react to potential changes
Additionally, two letters were submitted with more detailed input on expectations for the South County
Plan and five questionnaires were returned discussing what people want to see the plan address.
On November 10, the Planning Commission recommended the Board execute the scope of work and
public outreach strategy as the basis for developing the South County Plan. It was noted that the
process is likely to evolve as staff engages residents and stakeholders.
Attachments
1. Draft boundary map for the South County Plan
2. Draft Scope of Work for the South County Plan
3. Draft Public Outreach Plan for the South County Plan
-2
LAPINE
STATE
PARK
Public Outreach for the South County Plan
Goals for the public outreach process
• Engage the community in setting land use policy
• Ensure the plan addresses community interests and values
• Create significant and continuing opportunities for informal land use discussions
• Familiarize the public with the purposes and processes of State land use system
• Use a wide variety of outreach techniques to get input from a wide variety of people
Website • Provides 24 hour, easy to access information • Not everyone has a computer
• Needs regular staff time to update---------------------------=Press releases • Spreads information to a wide audience • Noteveryonereadsnews ~ap _r s~~~e _____----________~
Question & • Provides accurate, researched answers to commonly • Limited to common questions
answer sheet asked questions
Surveys • Provides an opportunity for more in-depth public • Expensive if statistically significant, can be
input inaccurate if not statistically significant
Stakeholder • Provides an invitation to participate to known parties • Any stakeholder list can be incomplete
letters likely to be interested in the South County Plan
Technical group • Provides feedback from governmental and quasi• Any stakeholder list can be incomplete
governmental agencies (City of La Pine, DEQ etc.)
Organization • Provides feedback from stakeholders with land use • Need to determine who to invite and what questions
group interests (CAG, DRC, COBA etc.) to ask
Business focus • Provides in-depth feedback from the business • Need to determine who to invite and what questions
group community~ to ask
Stakeholder • Provides a snapshot of the issues from a variety of • Need to determine who to interview and to create
interviews viewpoints (Lions Club, PTA, librarian etc.) meaningful but short questions
Community • Provides a venue for wide-spread community input • Not everyone is comfortable participating in a
Meetings meeting or has time to attend
Formal Hearings • Required for a Comprehensive Plan amendment • The hearing fJrocess can be intimidating
Frontier Days • Widely attended by the community • Atmosphere can limit in-depth discussions ____
--
--------------------------------------------
------
Outreach by Project Phase
Phase 1: Scope Project (August -December 2011)
September • Planning Commission (PC) • Sept . 8, initial ideas
to meetings • Sept. 22, community input (La Pine)
November • October 27, draft scope of work/public outreach plan
• Nov. 10, community input on draft scope of work/public outreach plan, PC
recommendation (Three Rivers School) __
September • Establish webpage • Provide an easy to access source of information
December • Board of County Commissioners • Date to be determined (TBD), public input and decision on the draft scope of
(Board) work/public outreach plan
Phase 2: Community Profile/Issue Identification (January 2012 -April 2012)
On-going • PC involvement • To ensure PC involvement -exact role to be determined by the PC
On-going • Update the website • Ensure updated information is available
On -going • Attend community meetings and • Communication with the community on this project
events as requested
On-going • Press release and draft article • Inform the public of the project and process
January • Create/post web survey • Provide an easy to use option to participate
~--~----------------------------~----January • Letter to agencies/organizations • Invite interested parties to participate
----~--~------~--------------------~--------January • Community meetings (1 in La • Explain the project and process
Pine, 1 in Three Rivers/Sunriver) • Discuss expectations
• Answer questions
February • Technical group meeting • Discuss existing conditions and identify issues with governmental/quasi
governmental agencies
February • Organization group meetin ~ • Discuss existing conditions and identify issues with organization representatives
March • Community meetings (1 in La • Discuss existing conditions and identify issues
Pine, 1 in Three Rivers/Sunriver)
--~----~----------
Draft South County Public Outreach Plan Page 2 rev . 10-13-11
----
--------------------------------------------------------------
March • Stakeholder interviews • Obtain input from a variety of community members in brief 10 minute telephone
interviews
April • Business focus group • Obtain input from members ofthe business community in a one hour focus group
Phase 3: Analysis and Draft Plan (May 2012 -August 2012)
On-going • PC involvement • To ensure PC involvement -exact role to be determined by the PC
~------------------On-going • Update the website • Ensure updated information is available
On-going • Attend community meetings and • Communication with the community on this project
events as requested
On-going • Press release and draft article • Inform the public of the project progress
May • Community meetings (1 in La • Review issues/discuss policy options
Pine, 1 in Three Rivers/Sunriver)
~~-----------------------------------June • Technical group meeting • Discuss polic ~ptions with governmental/quasi-governmental agencies
June • Organization group meeting • Discuss policy options with organization representatives
July • Compile survey data • To assess final results of web survey
July to • Community meetings (1 in La • Evaluate and refine goals and policies
August Pine, 1 in Three Rivers/Sunriver)
Phase 4: Planning Commission Work Sessions (September -October 2012)
On-going • Update the website • Ensure updated information is available
On-going • Attend community meetings and • Communication with the community on this project
eve ~re_q~u_e_s_t _ed________
On-going • Press release and draft article • Inform the public of the project progress
September • Planning Commission meetings • Review draft Plan with the public
to October
Phase 5: Legislative Amendments (November 2012 -June 2013)
On-going Update the website • Ensure updated information is available
On-going Attend community meetings and • Communication with the community on this project
events as requested _____
On-going Press release and draft article • Inform the public of the project results and upcoming public hearings
TBD Planning Commission hearings • Provide a formal process for comment_-.::g _n th _____________________~___in ~o ___e d ra ft Pla n
TBD Board hearings • Provide a formal process for commenting on the _d_ra_ft_ P_la_n________
Draft South County Public Outreach Plan Page 3 rev. 10-13-11
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South County Plan
DRAFT Scope of Work
ABSTRACT
This Scope of Work outlines the tasks and schedule for
undertaking a Plan for South Deschutes County, as well as the
outreach that will be used for this project.
South County Plan
DRAFT Scope of Work
Prepared by Deschutes County Community Development Department
October 2011
http://www.deschutes.org/Community-Development.asp)(
South County Area Plan Irev. Nov . 2011 I Scope of Work
--
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South County Area Plan I rev. Nov. 2011 I Scope of Work
Introduction ........ ,........................... 3
Purpose of Plan ............................... 4
Policy Issues ..............II................... 5
Land Use Challenges .........II............ 7
Outreach......................................... 8
Next Steps....................................... 9
Resou rces ....................................... 14
Southern Deschutes County spans more than 125 square
miles and is bounded by federal lands managed by the
Deschutes National Forest and Bureau of Land
Management. Approximately 15,000 lots were platted in
the 1960s and 1970s, prior to the enactment of Oregon's
land use planning laws. Many of the lots are proximate to
floodplains, wetlands, riparian areas, deer migration routes
and lodgepole pine forests. Most of these areas lie within
tracts that extend roughly 25 miles south of Sunriver,
adjacent to the scenic Deschutes and Little Deschutes
Rivers. The water table is shallow -less than six feet for
most lots and less than two feet for approximately 1,500
privately owned lots. Most are small 1 to 2 acre parcels.
Only a limited number of lots are serviced by sewer or
water districts, or paved roads. Other distinct areas in
Southern Deschutes County include rural residential
properties in Newberry Estates, near Paulina Creek,
northeast of the City of La Pine, and tracts in Section 36,
near Highway 31.
During Deschutes County's Comprehensive Plan Update,
residents in these areas expressed interest in an area
specific plan. One of the Plan Update's adopted policies is:
Policy 3.10.2 -Develop a south county community
plan and adopt it as a subsection of this Plan.
South County Area Plan Irev. Nov. 2011 I Scope of Work
Developing an Area Plan
Introduction
Goals and Policies
land Use and Population
Facilities and Services
Surrounding land Uses
Implementing an Area Plan
Community Plan Adopted by the Board
Staff Initiaties
Implementation
Measures
Planning Division Drafts Annual
Work Plan
Public Testifies During
Spring Budget Hearings Board Adopts Planning
Division Work Plan
South County Area Plan I rev. Nov. 2011 I Scope of Work
An area plan is an integral part of the Deschutes
County Comprehensive Plan and upon adoption by the
Board of County Commissioners (Board) constitutes an
official chapter that can only be changed though a
legislative plan amendment. An area plan contains a
vision statement and a detailed account of its public
involvement process and land use inventories. These
two elements shape the establishment of goals and
policies, which then provide a guide to decision making
for land use planning, capital improvements, and
physical development during a 20 year period. Once
adopted, an area plan can be implemented using
regulatory and non-regulatory tools. One set consists of
local police powers, including zoning, subdivision, and
related land use ordinances. Others promote
intergovernmental coordination and public-private
partnerships. It is important to point out that these
types of approaches must be consistent with Oregon's
Land Use Program and 19 Statewide Planning Goals.
The Board establishes an annual work plan every
fiscal year for the Planning Division. Citizens and
stakeholders can engage the Board in the spring during
the development of the budget to endorse Planning
Division work tasks and implementation measures that
directly relate to South Deschutes County.
The South County Planning process will engage residents
and stakeholders to understand their land use values and
expectations for the area. Deschutes County is committed
to involving citizens to ensure the plan reflects today's
values. Community input will provide the basis for
developing goals and policies that describe the preferred
course of action for guiding rural growth. The Plan will focus
on several regional issues, including: roadways, rural and
economic development, farms and forests, public health,
fish and wildlife habitat, fire protection, water quantity and
quality issues and other issues raised by the community.
A Plan must account for future conditions regarding:
* population growth
* economic development opportunities
* land demand
* public facilities and utilities, and
* natural resources and the environment
Community Development staff will engage residents to
explore and ultimately answer several policy issues, like
those cited in this scope of work.
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South County Area Plan I rev. Nov. 2011 I Scope of Work
4
6
Transportation
Bond Referendum
Staff will encourage residents and stakeholders to
explore integrative approaches to economic
development, land use, transportation, energy, and
natural resources. By providing a framework for citizens
to understand and analyze the relationship between
water resources, land use and the economy, the Plan
may offer a unique opportunity to develop innovative
land use policies that guide growth and development in
a manner that is consistent with Oregon's Statewide
Planning Program and local expectations.
South County Area Plan I rev. Nov. 2011 I Scope of Work
An area plan is conducted to create a desired product: a
highly livable community for current and future residents.
Planning at the community level helps residents and
stakeholders to resolve competing land use, development,
and resource issues. Citizens must carefully consider the
fiscal, environmental, energy consumption, public service,
infrastructure, and land resource impacts associated with
future growth.
Competing land use values are pervasive in the
formation of any community planning process. One of the
reasons for establishing an area plan is reconciling South
County's land use values so they can be translated into
policies and ultimately, implementation measures.
Natural Resources
• Fish and wildlife resources in the La Pine sub-basin
play an important role in the maintenance of the
environment that many local residents enjoy, and
which attracts so many visitors. Many properties are
within a wildlife area management zone for Elk
Habitat, Deer Migration, and North Paulina Deer
Winter Range.
Rural Development
• Approximately 15,000 lots and 200 subdivisions
were created in the 1960s and 1970s before state
enabling planning legislation. Many of lots have
minimal public services available.
Water Resource s
• The Department of Environmental Quality, the US
Geological Survey and Deschutes County have
determined that the safety of the groundwater in
southern Deschutes/ northern Klamath counties is
at risk due to nitrate concentration from traditional
onsite septic systems. The groundwater aquifer
provides the drinking water for most area residents.
Economic Development
• In previous community meetings, residents noted
the need for local economic development. The
challenge is to encourage jobs while maintaining the
rural character and complying with State rules.
South County Area Plan I rev. Nov. 2011 I Scope of Work
The Long Range Planning Section will work with
citizens and stakeholders to develop a South County
Community Plan. Outreach efforts will be tailored to the
needs of the community and will include:
• Designating the Planning Commission as the citizen
advisory committee.
• Enlisting County and state agencies to address
existing problems raised by the community and
other stakeholders during the planning process.
• Attending frequent local community group and
association meetings or events.
• Periodic updates to neighboring communities,
associations, chambers of commerce, and local
businesses.
• Using the Community Development Department
and South County Community Plan website and
emails to provide discussion opportunities for
residents. The website will also be used to share
updates, meeting notices, and Plan progress.
• Public notices and press releases to periodicals such
as the Newberry Eagle, Sunriver Scene, Frontier
Weekly, Wise Buys and Bend Bulletin.
South County Area Plan I rev. Nov. 2011 I Scope of Work
Il
,5·; 'oJ .. _. ~
Phase 1: Scope Project (August -December 2011)
• Hold organizational meetings with Planning
Commission
• Initiate community outreach and public
engagement
• Determine Plan area boundary
• Conduct background research
• Create land use inventory and maps
• Develop community profile (community
demographic and socio-economic analyses)
• Establish website and emaillistserv
• Begin transportation and environmental analysis
(determine existing land use and transportation
baselines for analysis)
Product: Land Use Maps and Community Profile
• Finalize public participation program
• Receive Planning Commission support for Scope of
Work
• Receive Board support for Scope of Work
Product: Final Scope of Work, including community
outreach plan
South county Area Plan Irev . Nov . 2011 I Scope of Work
Phase 2: Community Profile and Issue Identification
(January 2012 -April 2012)
• Conduct community/stakeholder meetingsl
including question and answer forums
• Discuss South County characteristics
o Population & Housing
o Wildlife Inventories & Water Resources
o Transportation system & Special districts
o Zoning & High groundwater lots
• Identify Land Use Issues of Concern
Pr!1duct: Existing Conditions Chapter
Phase 3: Analysis and Draft Plan (May 2012
August 2012)
• Conduct community and stakeholder meetings
• Develop and analyze various policy approaches
• Discuss policy approaches with the community
Product: Evaluation of policy approaches
• Develop draft land use goals and policies
• Discuss 1 examinel and refine preliminary policy
recommendations with the community
Product: Preliminary policy recommendations for
discussion with the Planning Commission
South County Area Plan I rev. Nov. 2011 I Scope of Work
and Board of Commissioners
Phase 4: Planning Commission Work Sessions
(September-October 2012)
• Review Draft Plan with the Planning
Commission
• Set public hearing date, advertise and
distribute
Product: Advertise the Planning Commission public
hearing date
Phase 5: Legislative Amendments (November 2012
-June 2013)
• Conduct Planning Commission public hearings
and deliberations
• Conduct Board of Commissioners work
session, public hearings, and deliberations
Product: Adopted South County Community Plan
South County Area Plan Irev. Nov. 2011 I Scope of Work
timeline 2011 2012
aug sep oct nov dec jan feb mar apr
phase 1
organizational meetings
draft scope of work and receive feedback
community profile & baseline analysis
planning commission recommendation
board of commissioners input and support
finalize scope of work & outreach plan
phase 2
community & stakeholder meetings
planning commission input
discuss existing conditions
identify land use issues of concern
Planning Commission
I Community meetings
i , •. ;;:.:;.~, Board meetings ~:;£;
aug sep oct nov dec jan feb mar apr
South County Area Plan I rev. Nov. 2011 I Scope of Work
2013
may jun jul aug sep oct nov dec jan feb mar apr may jun
---
may jun jul aug sep oct
phase 3
community & stakeholder meetings
analyze & discuss policy approaches
draft goals & policies
refine goals & policies with community
planning commission input
phase 4
planning commission reviews draft plan
set public hearing date
phase 5
planning commission public hearings
board public hearings
nov dec jan feb mar apr may jun
South County Area Plan Irev. Nov. 2011 I Scope of Work
The approved Planning Department work program
commits 1.5 FTE to this project in FY 2011/2012. No
funds have been reserved for consultant services,
including translations services, studies, or renderings.
For more information
Nick Lelack
Deschutes County Planning Director
541-385-1708
nick.lelack@co.deschutes.or.us
Peter Gutowsky
Principal Planner
541-385-1709
peter.gutowsky@co.deschutes.or.us
Terri Hansen Payne
Senior Planner
541-385-1404
Terri. payne@co.deschutes.or.us
Peter Russell
Senior Transportation Planner
541-383-6718
South County Area Plan I rev. Nov. 2011 I Scope of Work
peter.russell@co.deschutes .or.us