The URL can be used to link to this page

Home My WebLink AboutIntent to Award - Recovery Center1)1 ESC zu Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of Monday, January 25, 2010 Please see directions for completing this document on the next page. DATE: January 15, 2010 FROM: Susan Ross Property & Facilities 383 6713 TITLE OF AGENDA ITEM: Consideration of Board Signature of Notice of Intent to Award Letter to HSW Builders, LLC for Construction of the Deschutes Recovery Center. PUBLIC HEARING ON THIS DATE? No BACKGROUND AND POLICY IMPLICATIONS: Deschutes County opened bids for construction of the Deschutes Recovery Center on Tuesday, January 12, 2010. The project consists of a 16 -bed mental health residential treatment center of approximately 7500 square feet and an outbuilding of approximately 300 square feet. The project also includes parking, landscaping, and other site improvements as well as some off-site utility improvements. The solicitation was conducted using the design -bid -build method (low bid). Eight bids were received (see attached bid tabulation sheet). HSW Builders, a firm based in Bend, Oregon, is the low bidder with a bid of $1,397,500. FISCAL IMPLICATIONS: Deschutes County will enter into a contract for $1,397,500 once the protest period has expired. A dedicated construction fund has been established for this project, which is being funded with a grant. from the State Mental Health Division and proceeds from a county bond issue. RECOMMENDATION & ACTION REQUESTED: Board signature of Notice of Intent to Award Letter to HSW Builders. ATTENDANCE: Susan Ross DISTRIBUTION OF DOCUMENTS: Distribute to cc list provided in letter. Must be distributed the date of this action. BID TAB DESCHUTES COUNTY RECOVERY CENTER January 12, 2010 Bidder Base Bid HSW Builders, LLC 730 SW Bonnett Way, Suite 3000 Bend, Oregon 97702 $1,397,500 Kirby Nagelhout Construction Company 20635 Brinson Blvd Bend, OR 97707 $1,435,000 CS Construction 1506 NE 1st Street, Unit #1 Bend, Oregon 97701 $1,506,998 Sunwest Builders P.O. Box 489 Redmond, OR 97756 $1,514,000 Keeton -King 1815 Hwy 126 Sisters, Oregon 97759 $1,519,300 Engineered Structures, Inc. 12400 W. Overland Road Boise, ID 83709 $1,542,365 Shearer & Associates, Inc. 1404 NE 134th Street, Suite 200 Vancouver, WA 98685 $1,772,457 Diversified Contractors 3001 Lakeport Blvd Klamath Falls, OR 97601 $1,796,234 0 TES January 25, 2010 Board of Count Commissioners 1300 NW Wall St, Suite 200 • Bend, OR 97701-1960 (541) 388-6570 • Fax (541) 385-3202 www.co.deschutes.or.us board@co.deschutes.or.us Tammy Baney Dennis 1=i. Luke Alan Unger Sent via facsimile (541)-388-2898 & First Class Mail HSW Builders, LLC Attention: Ron Edgerton, Vice President 730 SW Bonnett Way, Suite 3000 Bend, Oregon 97702 (541) 388-9898 RE: Contract for Deschutes Recovery Center NOTICE OF INTENT TO AWARD CONTRACT On January 25, 2010, the Board of County Commissioners of Deschutes County, Oregon, considered bids for the above -referenced project. The Board of County Commissioners determined that the lowest responsive bidder for the project was HSW Builders, LLC, of Bend, Oregon, with a base bid of ONE MILLION THREE HUNDRED NINETY SEVEN THOUSAND FIVE HUNDRED DOLLARS ($1,397,500.00). This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative Rule (OAR) 137-047-0610. A copy of this Notice is being provided to each firm or person that submitted a bid for the project. Any firm or person who believes that they are adversely affected or aggrieved may submit to the Board of County Commissioners of Deschutes County, Oregon, at the above address, a written protest of the County's intent to award within seven (7) days after the issuance of this Notice of Intent to Award Contract. The seven (7) day protest period will expire at 5:00 PM on Monday, February 1, 2010. Any protest must be in writing and specify any grounds upon which the protest is based. A copy of OAR 137-047-0610 is attached to this Notice. If a protest is filed, a hearing will be held at 10:00 a.m. on Wednesday, February 10, 2010, before the Board of County Commissioners of Deschutes County Oregon, acting as the Contract Review Board, in the Deschutes Services Center, 1300 NW WaII Street, Bend, Oregon 97701. If no protest is filed within the protest period, this Notice of Intent to Award Contract becomes an Award of Contract without further action by the Board of County Commissioners unless the Board, for good cause, rescinds this Notice before the expiration of the protest period. The successful bidder on a Deschutes County project is Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner required to execute the Contract provided by the County when the bids are finally determined. In addition to the execution of Contract, the contractor will be required to provide a performance bond, payment bond, and certificate of insurance. All contract copies will need to be returned to the County for execution. After all parties have signed the contract, a copy of the contract will be forwarded to you along with a notice to proceed. If you have any questions regarding this Notice of Intent to Award Contract or the procedures under which the County is proceeding, please contact Susan Ross, Director, Deschutes County Property & Facilities, 14 NW Kearney Avenue, Bend, Oregon 97701„ telephone (541) 383-6713 or FAX (541) 317-3168. Sincerely, BOARD OF COUNTY COMMISSIONERS DESCHUTES COUNTY, OREGON Dennis R. Luke, Chair Alan Unger, Vice Chair Tammy Baney, Commissioner Enclosure: OAR 137-047-0610 cc w/enc: CS Construction Matt Cohen 1506 NE 1st Street, Unit #1 Bend, Oregon 97701 Fax : (541) 617-9590 Diversified Contractors, Inc. Brad Mason, Vice President 3001 Lakeport Blvd Klamath Falls, OR 97601 Fax: 541-884-9935 Engineered Structures, Inc. Thomas D. Hill, President 12400 W. Overland Road Boise, ID 83709 Fax: (208) 362-3113 Keeton -King Construction, Inc. Arland T. Keeton 1815 Hwy 126 Sisters, Oregon 97759 Fax: 541-923-5502 Kirby Nagelhout Construction Company Mike Taylor, General Manager 20635 Brinson Blvd Bend, OR 97707 Fax: (541) 385-5834 Shearer & Associates, Inc. Ron Shearer 1404 NE 134th Street, Suite 200 Vancouver, WA 98685 Fax: 360-666-5603 Sunwest Builders Steve Buettner, President P.O. Box 489 Redmond, OR 97756 Fax: (541) 548-2855 137-047-0610 Notice of Intent to Award (1) Notice of Intent to Award. The Contracting Agency shall provide written notice of its intent to award to all bidders and proposers pursuant to ORS 279B.135 at least seven (7) days before the award of a contract, unless the Contracting Agency determines that circumstances require prompt execution of the contract, in which case the Contracting Agency may provide a shorter notice period. The Contracting Agency shall document the specific reasons for the shorter notice period in the procurement file. (2) Finality. The Contracting Agency's award shall not be final until the later of the following: (a) The expiration of the protest period provided pursuant to OAR 137-047-0740; or (b) The Contracting Agency provides written responses to all timely -filed protests denying the protests and affirming the Award. Stat. Auth.: ORS 279A.065 & ORS 279B.135 Stats. Implemented: ORS 279B.135 Hist.: DOJ 11-2004, f. 9-1-04, cert. ef. 3-1-05 Repealed Rules 137-046-0500 Repealed Rules As required by Or Laws 2003, chapter 794, section 334, OAR 137-030-0000, 137-030-0005, 137- 030-0006, 137-030-0008, 137-030-0010, 137-030-0011, 137-030-0012, 137-030-0013, 137-030- 0014, 137-030-0015, 137-030-0020, 137-030-0030, 137-030-0035, 137-030-0040,137-030-0050, 137-030-0055, 137-030-0060, 137-030-0065, 137-030-0070, 137-030-0075, 137-030-0080,137- 030-0085, 137-030-0090, 137-030-0095, 137-030-0100, 137-030-0102, 137-030-0104, 137-030- 0105, 137-030-0110, 137-030-0115, 137-030-0120, 137-030-0125, 137-030-0130, 137-030-013.5, 137-030-0140, 137-030-0145, 137-030-0155, 137-035-0000, 137-035-0010, 137-035-0020, 137- 035-0030, 137-035-0040,137-035-0050, 137-035-0060, 137-035-0065, 137-035-0070, 137-035- 0080, 137-040-0000, 137-040-0005,137-040-0010, 137-040-0015, 137-040-0017, 137-040-0020. 137-040-0021, 137-040-0025, 137-040-0030,137-040-0031, 137-040-0035, 137-040-0045, 137- 040-0500, 137-040-0510, 137-040-0520, 137-040-0530, 137-040-0540, 137-040-0550, 137-040- 0560, 137-040-0565, 137-040-0570, 137-040-0590 are repealed effective March 1, 2005. The repealed rules will continue to apply to the solicitation of Public Contracts first advertised, but if not advertised then entered into, before March 1, 2005. Stat. Auth.: ORS 279A.065 & OL 2003, Ch. 795, 334 Stats. Implemented: ORS 279A.065 & OL 2003, Ch. 795, 334 Hist.: DOJ 11-2004, f. 9-1-04, cert. ef. 3-1-05