HomeMy WebLinkAboutRes 006 - Supplemental Budget0\A
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 3, 2010
Please see directions for completing this document on the next page.
DATE: February 3, 2010
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2010-006, adopting a supplemental budget of the Desch ates
County Budget for Fiscal Year 2009-2010.
PUBLIC HEARING ON THIS DATE? YES
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2010-006 to adopt a supplemental budget and make appropriations
totaling $3,616,717. Funds included on the supplemental budget are the General Fund (001), the
Community Development Fund (295), the Community Development Building Improvement Reserve
Fund (303), the Secure Treatment Facility Fund (459), the Jail Construction Debt Service Fund (555),
the Fair and Expo Center Capital Reserve Fund (617), and the Information Technology Reserve Fu ad
(661).
FISCAL IMPLICATIONS:
The supplemental budget will increase the budget by $3,616,717. The total of the County budget a ter
adoption of the supplemental will be $286,362,452.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2010-006.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Teri Maerki, Finance Department 388-6536
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Adopting a Supplemental
Budget of the Deschutes County Budget for * RESOLUTION NO. 2010-006
Fiscal Year 2009-2010 and Making Appropriations. *
WHEREAS, there are several funds in the Deschutes County 2009-2010 Budget that ha' e
additional resources which were not ascertained at the time of the preparation of the budget whish
requires a change in financial planning; and
WHEREAS, these additional revenues and expenditures must now be appropriated; and
WHEREAS, ORS 294.480 authorizes the adoption of a Supplemental Budget; and
WHEREAS, Notice of Supplemental Budget Hearing and Summary was published in the
Bulletin on January 28, 2010; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. The Board of County Commissioners hereby adopts the attached Supplemental
Budget for Fiscal Year 2009-2010, marked as Attachment "A," attached hereto and by this referee ce,
incorporated herein.
Section 2. The amounts set forth in the Adopted Supplemental Budget are hereby appropriated
in the amounts set forth in Section 1 of this Resolution.
Section 3. That the Finance Director makes the appropriate modifications to the 2009-2 010
Fiscal Year Budget to reflect the adoption of the Supplemental Budget as set forth in Section 1 of this
Resolution.
DATED this rd day of February, 2010.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: ALAN UNGER, Vice -Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 1 OF 1 -RESOLUTION NO. 2010-006 (02/03/10)
Attachment A
Deschutes County - FY 2010 Supplemental Budget
Comments
556 Jail Construction Debt Service
Establish new fund for proceeds from sale of County land for debt
Land Sale Revenue 556-0000-392.11-00 - 3,000,000 3,000,000 obligation
Total Jail Construction Debt Service Resources - 3,000,000 3,000,000
Debt Service - Principal 556-0800-471.80-21 2,500,000 2,500,000 Appropriation for debt service payments from land sale revenue
Debt Service - Interest 556-0800-471.80-22 _ - 500,000 500,000
Debt Service Category Totals - 3,000,000 3,000,000
Total Jail Construction Debt Service Requirements - 3,000,000 3,000,000
295 Community Development Department
Transfer In -CDD Bldg Impv Reserve 295-3601-391.50-00 - 115,699 115,699 Transfer from CDD Bldg Improvement Reserve Fund
Total Community Development Dept Resources 6,127,834 115,699 6,243,533
Contingency 295-3601-501.97-01 470,000 115,699 585,699 Adjust for CDD Bldg Improvement Reserve Fund transfer
Contingency Totals 470,000 115,699 585,699
Total Community Development Dept Requirements 6,127,834 115,699 6,243,533
303 CDD Bldq Improvement Reserve
During the budget process it was anticipated there would be no resources
in this fund and therefore not active during the current fiscal year. A
Beginning Net Working Capital 303-0000-301.00-00 - 113,699 113,699 budget is required due to the resources remaining in this fund.
Interest 303-0000-361.11-00 - 2,000 2,000 Estimated interest earnings
Total CDD Bldg Impry Reserve Fund Resources - 115,699 115,699
Transfer Out -CDD (295) 303-3600-491.96-41 - 115,699 115,699 Transfer balance of fund Community Development operating fund
Transfers Out Totals - 115,699 115,699
Total CDD Bldg Impry Reserve Fund Requirements - 115,699 115,699
459 Secure Treatment Facility
State grant received in prior fiscal year resulting in a positive beginning
Beginning Net Working Capital 459-0000-301.00-00 (70,000) 70,535 535 balance
State Grant 459-0000-334.12-00 750,000 (90,743) 659,257 Portion of grant received and expended in the prior fiscal year
Due to lower cash balance than originally anticipated, an adjustment to
Interest 459-0000-361.11-00 10,000 (3,000) 7,000 decrease interest earnings is required
Transfer required due to ARRA Recovery Zone bonds limitation on cost of
Transfer In -General County Projects (142) 459-0000-391.59-00 - 12,000 12,000 issuance
Bond Proceeds 459-0000-393.12-00 1,293,000 232,000 1,525,000 Increase amount to be borrowed for the Secure Treatment Facility
Bond Proceeds -Premium 459-0000-393.12-01 - 74,527 74,527 Increase amount to be borrowed for the Secure Treatment Facility
Total Secure Treatment Facility Resources 1,983,000 295,319 2,278,319
Bond/Loan Issuance 459-0800-419.33-28 - 46,527 46,527 Increase to estimated costs of project
Legal 459-0800-419.33-70 - 8,800 8,800 Increase to estimated costs of project
Materials & Services Category Totals 99,566 55,327 154,893
New Construction 459-0800-419.92-20 1,790,434 239,992 2,030,426 Increase to estimated costs of project
Capital Outlay Category Totals ', 79^,431 ?39 992 _ 2.030,426
I Total Secure Treatment Facility Requirements 1,983,000 295,319 2,278,319
Revised
Budget
Supplemental
Adjusted
Budget
Account Code
Fund
Attachment A
TOTAL REVISED 2010 BUDGET