HomeMy WebLinkAboutRes 008 - Merchant Agrmt SignatureDeschutes County Board of Commissioners
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AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 3, 2010
Please see directions for completing this document on the next page.
DATE: January 27, 2010
FROM: Marty Wynne Department Finance Phone # 541-388-6559
TITLE OF AGENDA ITEM:
Consideration and Signature of Resolution 2010-008, Authorizing Signer for Merchant Agreements on
behalf of Deschutes County.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County has a contract with Bank of the Cascades for Bank Services # 2009-003 which
includes the processing of payments received through credit card and debit cards (Merchant Activity)
for authorized County Departments. Whereas Bank of the Cascades has entered into an agreement with
a company called "Elavon" for merchant processing activity and when new agreements are required by
Deschutes County to continue the processing of this activity as covered under the Banking Services
Contract, this authorizies the County Treasurer to sign the Merchant Agreements.
FISCAL IMPLICATIONS:
The Merchant Agreements are for County Departments presently authorized for the processing of
Merchant Card (credit card/debit card) payments. Most County Departments will experience no ch,inge
to their costs.
In a cost analysis of the Health Benefits which processes credit card transactions via the telphone, they
will be transitioning to a secure web based system that will have a savings of approximately $359
yearly, which is an annual savings of 9.4% . However, there will be a one time cost of approxima' ely
$489 for the web based hosted payment system, application fee and installation/training.
RECOMMENDATION & ACTION REQUESTED:
Recommend that the Board of County Commissioners of Deschutes County, Oregon authorize the
Deschutes County Treasurer to sign Merchant Agreements on behalf of Deschutes County.
ATTENDANCE: Marty Wynne, Deschutes County Treasurer
DISTRIBUTION OF DOCUMENTS:
Finance Department
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Authorizing Signer for Merchant
Agreements on Behalf of Deschutes County
*
*
RESOLUTION NO. 2010-008
WHEREAS, Deschutes County is required to have authorized official(s) identified to sign Merck nt
Agreements pursuant to the Banking Services Contract #2009-003 with Bank of the Cascades. As Bank of iiae
Cascades has entered into an agreement with Elavon, a Merchant Processing Company, to process the receipt of
Merchant Activity (credit card/debit card transactions) for those County Departments previously authorized,
there are Merchant Agreements required by Elavon regarding the processing and or changes to the processing of
this merchant activity.
WHEREAS, the Deschutes County Board of Commissioners hereby designate the Deschutes County
Treasurer as authorized signer, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. The Deschutes County Treasurer is authorized to sign Merchant Agreements on behalf of
Deschutes County:
DATED this 3rd
ATTEST:
day of February , 2010 .
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ALAN UNGER, Vice Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 1 OF 1- RESOLUTION NO. 2010-008