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Home My WebLink About2010-02-10 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, FEBRUARY 10, 2010 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Laurie Craghead, County Counsel; Anthony Raguine, Community Development; Joe Stutler, County Forester; Ken Hales, Corrections; Sara Johnson, Commission on Children & Families; and nine other citizens. Chair Luke opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. Citizen Burt Neighbor is retired and lives in Boonesborough. He asked about recent layoffs at the County. He said that it does not appear that any management has been let go. In the private sector, this happens all the time. He asked about the ratio of management to employees at the County. Dave Kanner said that management positions were reduced in proportion to staff. Many have been eliminated through not being filled after retirement or through attrition. The difference is the method by which they have been reduced. Erik Kropp said that there are vacant positions in other departments, and employees that were laid off in one department may be able to be hired into another department. Commissioner Unger stated that it is about providing a service and not a product. When the economy is not good, the need for services goes up. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 10, 2010 Page 1 of 8 Pages Commissioner Baney stated that the Sheriff’s Office did not keep an Undersheriff or an administrative Captain as they had previously. Two departments combined for Community Justice, eliminating a department head. 2. Before the Board was Consideration of Signature of Notice of Intent to Award Contract Letters for Fuels Treatment Qualified Pool Retainer Agreements. Joe Stutler gave an overview of the item. The Commissioners were comfortable with the process. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 3. Before the Board was Consideration of Board Approval and Chair Signature of a Commission on Children & Families Application for a Federal Grant regarding Community-Defined Solutions to Address Violence Against Women. Sarah Johnson gave an overview of the item. Commissioner Luke observed that this is a worthy grant. Commissioner Baney asked how the partnering would work. Ms. Johnson said government has to apply. There will be an intergovernmental agreement with Corrections and a contract with Saving Grace. Ken Hales stated that the proposal includes enlarging those misdemeanor offenses to include strangulation cases, plus financing for one FTE. They would take the highest group of domestic violence cases and intensively supervise those. There is some concern about continuing to fund this position. They will not know whether they get the grant until fall, and a lot of things could change before then. Dave Kanner indicated this would take a new designation, to be called limited duration. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 10, 2010 Page 2 of 8 Pages Commissioner Unger asked about deliverables. Ms. Johnson replied that there are reporting requirements and danger assessment training. Saving Grace will be asking for .5 FTE to handle the additional cases as well. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 4. Before the Board was Continuation of a Public Hearing on Files No. PA- 083 and ZC-083, on an Appeal of the Hearings Officer’s Decision regarding a Plan Amendment/Zone Change on Agricultural/EFU to Airport Development (Aviation Support District - Bend). This hearing was continued from February 23 and August 3, 2009. Anthony Raguine said the applicant has asked for another continuance, to the spring of 2011. Gary Judd, the Airport Manager, said that both City and County planning staff have provided comments to him and to their engineering firm. In April they will begin work again on the issue. Commissioner Baney stated that she feels a lot of things may change before that time. She wants to grant continuances but the playing field may be very different. Perhaps it is time to not continue it and start fresh with a new application. Mr. Raguine said that it depends on the update. The current master plan said there is sufficient land for their uses at this time. If the study changes and more land is felt to be appropriate, this is advantageous to the applicant. It is his guess that the plan will identify additional lands needs. The other issue from the Hearings Officer is that there was not a change in circumstances, but if more land is needed, that changes things as well. The hearing was not de novo, so more information could be brought it. Laurie Craghead said it could be continued and at that time a determination can be made as to whether it has changed enough to require them to start over. It could be a modification of application, which does not start from nothing. Commissioner Unger added that there could be issues with reconsideration of a previous application and more costs involved. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 10, 2010 Page 3 of 8 Pages Commissioner Baney said she is concerned that there is only a cost for the initial application fee. Commissioner Luke said that there was a fee for having it come before the Board, but the Board has never heard it yet. Mr. Raguine said the Board would have to hear at this time and deny it, at which time the applicant would get a refund of part of the fee. A modification of application is the logical way to proceed. Commissioner Unger stated that he feels as the new master plan moves forward, this application might fit in nicely with the changes in the future. He favors continuing it to the first Wednesday in May. Will VanVactor, an attorney representing Gibson Airpark LLC, said that it appears that if the plan is amended to increase the amount of land included for future development, it may include the subject property. The main issue is whether it will be included in the master plan, but it appears straightforward. LUKE: Move the hearing be continued until Wednesday, July 13, 2011. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. ________________________________ BANEY: Move approval of the Consent Agenda. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Consent Agenda Items 5. Signature of Document No. 2010-114, a Renewal of the Employee Participation Agreement with Central Oregon Intergovernmental Council regarding Employee Health Benefits 6. Signature of a Letter Reappointing David Engeman to the Bend Cascade View Estates Special Road District Board, through December 31, 2012 Minutes of Board of Commissioners’ Business Meeting Wednesday, February 10, 2010 Page 4 of 8 Pages 7. Signature of a Letter Reappointing John Morter to the Panoramic Access Special Road District Board, through December 31, 2012 8. Approval of Economic Development Grants: Bend-La Pine Education Foundation. Commissioner Luke granted $500. Big Brothers, Big Sisters. Commissioners Baney and Unger granted $500 each. Boys & Girls Club of Central Oregon. The Commissioners granted $500 each. Family Access Network Foundation. Commissioner Baney granted $1,000 and Commissioner Unger granted $500. La Pine Rodeo Association. The Commissioners granted $200 each. MountainStar Family Relief Nursery. None was granted at this time. NeighborImpact (Food Bank). Commissioner Luke granted $1,000; Commissioners Unger and Baney granted $500 each. Partnership to End Poverty (Homeless Count). The Commissioners granted $500 each. Redmond-Sisters Hospice. They will be asked to resubmit in July. Volunteers in Medicine. Commissioner Baney granted $1,000; Commissioner Unger granted $1,500. Network of Volunteer Administrators. Commissioner Baney granted $500; Commissioner Luke granted $1,000 Oregon Commission on Children & Families (Week of the Young Child). Commissioner Baney granted $500. 9. Approval of Minutes: Business Meetings: January 20 & 25; February 3 & 8 Work Sessions: January 6, 20, 25 & 27; February 3 & 8 Special Meeting: January 22 January 21 Joint Meeting with the City of Bend, Bend Metro Park & Recreation District and the Bend-La Pine School District Brief Meeting of February 4 January 29 Annual Retreat CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District in the Amount of $6,047.80. BANEY: Move approval, subject to review. UNGER: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 10, 2010 Page 5 of 8 Pages VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $1,318.44. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $702,845.25. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 13. Before the Board were Additions to the Agenda. A. Before the Board was Consideration of Chair Signature of Document No. 2010-125, Fiscal Year 2011 Federal Appropriations Project Request Form for the Family Access Network. Ms. Johnson explained the item. Commissioner Baney said that the documents would not be available for signature until later today but are due on Friday. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 10, 2010 Page 6 of 8 Pages BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. B. Before the Board was Consideration of Signature of a Letter of Support for Applied Research Center’s Business Network Proposal. Jim Clinton of the Bend City Council explained the proposal, which would serve to help bring high technology businesses to the area. Many of these businesses work quietly, but employ over 400 people in the area at this time. These kinds of jobs pay well and generate other ancillary employment. (He provided a handout listing local businesses of this type.) He wants to see the area grow its own businesses rather than relying on large corporations who might come and go. Other parts of the State have research universities that bring in a lot of grants and serve businesses of this type. Those institutions are not yet available in this area. A research center would help the area qualify for some of this funding and activities. He said he has asked those in the field and they are supportive of this endeavor. The Commissioners encouraged this and similar efforts to generate business in the area to go forward. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Being no further items addressed, the meeting adjourned at 11:10 a.m. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 10, 2010 Page 7 of 8 Pages