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HomeMy WebLinkAboutDoc 125 - Fam Access Network ApplicDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of February 10, 2009 Please see directions for completing this document on the next page. DATE: February 9, 2009 FROM: Hillary Saraceno Commission on Children & Families Phone # 317-3178 TITLE OF AGENDA ITEM: Consideration and signature of Document No. 2010-125 Fiscal Year 2011 Federal Appropriations Project Request Form for the Family Access Network (FAN). PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: The Federal Appropriations Project Request will provide supplemental funds for the Family Access Network (FAN) at a time when unemployment remains high and basic needs are not being met for a growing number of children and their families. Located in all K-12 local public schools, FAN helps local families to access critical support services, acquire basic needs and improve physical/mental health of disadvantaged children. Funds from this appropriation will go directly back to Deschutes County to help local families to break the cycle of poverty and ensure children attend school ready t 3 learn. In 2008-09, FAN assisted 7,860 children and family members, a 15% increase from two prior years. FISCAL IMPLICATIONS: The amount for the Federal Appropriation Project Request is $425,000 for the 2011 federal fiscal y:ar. RECOMMENDATION & ACTION REQUESTED: Approval and signature of Document No. 2010 - 125. ATTENDANCE: Hillary Saraceno or Sarah Johnson DISTRIBLTTION OF DOCUMENTS: Two originals to Hillary Saraceno, Director, Deschutes County Commission on Children & Famili,:s, 1130 NW Harriman, Suite A, Bend, OR 97701 October 1, 2011, DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this foram is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Date: February 9, 2010 Please complete all sections above the Official Review line. Contractor/Supplier/Consultant Name: Contractor Contact: 5677 Julie Lyche Department: CCF Family Access Network (FAN) Contractor Phone #: (541) 693 - Type of Document: Federal Appropriations Project Request Form for Fiscal Year 2011 Goods and/or Services: This appropriations request is for the Family Access Network and upon receipt of funds, FAN advocates will connect up to 4,000 children and family members to essential services through one school year (Sept. — June). Background & History: The Federal Appropriations Project Request will provide supplemental funds for the Family Access Network (FAN) at a time when unemployment remains high and basic needs are not being met for a growing number of children and their families. Located in all K-12 local public schools, FAN helps local families to access critical support services, acquire basic needs and improve physical/mental health of disadvantaged children. Funds from this appropriation will go directly back to Deschutes County to help local families to break the cycle of poverty and ensure children attend school ready to learn. In 2008-09, FAN assisted 7,860 children and family members, a 15% increase from two prior years. Agreement Starting Date: 30, 2012 Annual Value or Total Payment: 425,000 Ending Date: Insurance Certificate Received (check box) Insurance Expiration Date: September Check all that apply: RFP, Solicitation or Bid Process Informal quotes (<$150K) Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37) Funding Source: (Included in current budget? 1 I Yes ® No If No, has budget amendment been submitted? I I Yes ® No 2/9/: 010 APPROPRIATIONS PROJECT REQUEST FORM FISCAL. YEAR 2011 REPRESENTATIVE GREG WALDEN 2352 Rayburn House Office Building Washington, DC 20515 PLETED •' BE : IT ED BY • DAY EBR ARY 15 2010 General Project Details Project title: Family Access Network (FAN) Requesting organization's name and address: Deschutes County, Oregon 1300 NW Wall St., Suite 200 Bend OR 97701 (541) 388-6571 Location where project is to be carried out, if different from above (please be specific): Public K-12 schools in Deschutes County Project point of contact (name, title, organization, phone number, and e-mail address): Hillary Saraceno Director, Commission on Children & Families 1130 NW Harriman, Suite A Bend, OR 97701 (541) 317-3178 phone (541) 385-1742 fax hils@deschutes.org deschutes.org Describe the organization's main activities (please keep to less than 100 words): FAN is a partnership of local government, hospitals, school districts, and social service organizations that work together to help ensure school success. FAN helps families acquire basic needs and improve physical/mental health of disadvantaged children. Located in all K-12 local public schools and two early childhood centers, FAN connects children and families with vital support services such as Oregon Health Plan, housing, translation, heating, clothing, food and more. In 2008-09, FAN assisted 7,860 children and family members, a 15% increase from 2 years prior. Is the organization a public, private non-profit, or private for-profit entity? Deschutes County —public not for profit, FAN Foundation, private non-profit If the organization is a private for-profit entity, list the public entity or entities it will partner with on the project: n/a If the organization is submitting more than one project request, please note the organization s priority ranking for each of the projects: of projects. How many jobs will this project create in Oregon's Second Congressional District? 8.5 FTE Please explain the source of this estimate (in 40 words or less): FY 2011 Walden Appropriations Project Request Page 1 )f 7 DC -2010-12j Eight and one-half jobs will be preserved through this request, one part-time FAN administrative position and 8 benefitted FAN advocate positions. Funds towards job retention: $237,150 FAN Advocates' Salaries $158,100 FAN Advocates' Benefits, Fringe, Insurance $29,750 Program Administration What is the direct relationship of this project to Oregon's Second Congressional District? Funds from this appropriation will go directly back to Deschutes County to help local families break the cycle of poverty and ensure children attend school ready to learn. Has this project been submitted for consideration of funding under the American Recovery and Reinvestment Act? No. If `Yes,' has the project been funded or has funding been committed for it but not yet received? [Yes / No] Please list how much total funding has been or will be received: Please describe exactly how the taxpayer funds you are requesting will be spent (in 100 words or less): FAN families struggle to make it from day to day. Inadequate housing, hunger, health problems and rising unemployment all contribute to an ongoing cycle of poverty. These funds will enable FAN advocates to connect up to 4,000 disadvantaged children and family members in one school -year to critical basic -need services, such as food, shelter, heating and clothing, with the goal of keeping children healthy and in school. FAN supports our most needy children, removing barriers and paving the way for a child's success. Providin g a child with a solid education is truly instrumental in breaking the cycle of poverty. Please explain why you believe this use of taxpayer funding is justified (in 40 words or less): FAN helps families move out of poverty and into self-sufficiency by connecting them to basic -need services. FAN impacts the economic health of our community, thus saving the taxpayers money, while working with our most disadvantaged children and families. Is this a new request? No. If this is a repeat request that has received federal appropriations funding in previous years, please list the fiscal year and the amount received including from which agency and account it was funded (e.g. FY09, $100,000, Dept. of Health and Human Services, Centers for Disease and Control) : FY09, $238,000, LHHS: Health and Human Services: Public Health Improvements Account List the federal agency and account from which funds are requested (e.g. Dept. of Transportation, Federal Aviation Administration, Airport Improvement Projects): LHHS: Health and Human Services: Public Health Improvements Account If applicable, please provide a description of the project's legal authorization n/a If federal funds for this project are to go directly to a federal agency (e.g. USDA's National Institute of Food and Agriculture), please list the name, title and contact information (address. phone number and email) for the program director at the federal agency: FY 2011 Walden Appropriations Project Request Page 2 of 7 n/a If this request is for a federal agency to receive appropriations for the direct purchase of a product or service from a business or research entity, does the product/service have General Services Administration (GSA) approval GSA Schedule or GSA Blanket Purchase Agreemenr classification? n/a Have you submitted a request for this project to any other Member(s) of Congress? If so, please list those House and Senate Members as well as their respective staff contacts: Yes Senator Wyden: local contact David Blair Senator Merkley: local contact Jonathan Manton This project would most appropriately be funded under which one of the following appropriations bills: Agriculture Commerce, Justice, Science Defense Energy and Water Financial Services Homeland Security Interior and Environment X Labor, Health and Human Services, Education Military Construction — Veterans Affairs State Department, Foreign Operations Transportation, Housing and Urban Development **If one of the following sections corresponds with the bill selected above, please fill out that section only. If the bill you selected does not have a corresponding section below, please disregard this section. Defense Requests: Please list the 2010 Budget Line Item Title: Explain the benefit of this project to the Department of Defense (DoD): Please list the DoD Supporting Program Manager/Agency contact information: Identification (as appropriate): RDT&E (R-1 Line #) Procurement (P-1 Line #) MilCon (Project #) If appropriate, please include bill and/or report language for the project: Transportation Requests: Is this transportation project considered by state and/or regional transportation officials as critical to their needs? [Yes / No] FY 2011 Walden Appropriations Project Request Page 3 of *Note: If `Yes', the House Committee on Appropriations requires that you provide a letter ( If support from these officials (please submit the letter as an attachment). If this is a request for a highway project, is the project on the State's Transportation Improvement Plan (STIP)? [Yes / No] If this is a highway, transit, rail or aviation request, is it considered eligible by the Oregon Department of Transportation, Federal Transit Administration, Federal Railroad Administration or Federal Aviation Administration (if so, please list the entity)? If this is a Federal Highway Administration (FHWA) request, is the project considered by the Oregon Department of Transportation and/or the regional transportation officials as critical lo their needs? [Yes / No] Energy and Water Requests: List the U.S. Army Corps of Engineers District in which the project resides: Interior and Environment: If this is a State and Tribal Assistance Grants (STAG) project (i.e. water and wastewater only ) then answer the following questions: Is preliminary planning and engineering design completed? [Yes / No] What is the total cost of the project based on the preliminary engineering report? Does the community have a financing plan certified by an authorized local official demonstrating how it will cover the 45% matching funds? [Yes / No] Is the project on Oregon's State Revolving Fund Loan Programs list? [Yes / No] FY 2011 Walden Appropriations Project Request Page 4 of ' Specific Funding Details COMPLETED FORM MUST BE SUBMITTED BY MONDAY, FEBRUARY 15, 2010 I. Total project cost: $1,497,256 II. FY 2011 federal request: $425,000 III. How much of the FY 2011 funding request can be spent in FY 2011? 100%, if received early in FY11 IV. Amounts expected to be requested in future years (e.g. $100,000 in FY 2012): $425,000 in FY12 if supported by Deschutes County and community partners V. Breakdown/budget of the amount you are requesting for this project in FY 2011 (e.g. salary $40,000; laboratory equipment $5,000; computer $3,000): Budget for requested funds $237,150 FAN Advocates' Salaries $158,100 FAN Advocates' Benefits, Fringe, Insurance $ 29,750 Program Administration $425,000 Total request VI. Will there be local/regional and/or state financial support/matching funds for this project? If so, please list the source(s) of matching funds and provide specific dollar amounts and the percentage of the total project cost provided: Total- based on 2009-10 commitments FAN Foundation — local donors and events FAN Foundation — local businesses FAN Foundation — local Foundations Deschutes County — 2009 Federal grant Bend/La Pine School District School-based Medicaid Administrative Claiming Federal Appropriation request $106,400 $41,098 $100,300 $190,400 $116,715 $517,343 $425,000 $1,497,256 7.11% 2.74% 6.70% 12.72% 7.80% 34.55% 28.39% 100.00% VII. Please provide as an attachment to this form formal letters of support from the county commission and/or local elected officials where the federal funds you are requesting will be spent: See attached letter of support from the Deschutes County Board of Commissioner VIII. Is this project scalable (i.e. if partial funding is awarded, will the recipient organization be able to put the funds to use)? Yes FY 2011 Walden Appropriations Project Request Page 5 of 7 PLEASE NOTE: REPRESENTATIVE GREG WALDEN PUBLICALLY DISCLOSES ALL APPROPRIATONS PROJECTS HE REQUESTS ON HIS WEBSITE AT WWW. WALDEN.HOUSE.GOV FY 2011 Walden Appropriations Project Request Page 6 of ' In an effort to bring greater transparency and disclosure to the appropriations process, Republican Members of the U.S. House of Representatives ask all persons who request federal funding for projects (i.e. earmarks) to complete and submit the project certification form below. I, Dennis R. Luke, ATTEST THAT THIS PROJECT REQUEST MADE ON BEHALF OF Deschutes County MEETS THE FOLLOWING CRITERIA: 1. All appropriations requests must be a priority for the Second Congressional District of Oregon and/or the country -at large as defined as enhancing life, liberty, or the general welfare. 2. All requests must be a proper and wise use of federal taxpayer dollars and mus - be justified as such. 3. All requests will be immediately posted on the website and supporting documentation made available to press outlets and interested individuals. 4. None of the funding requested will be used for a building, program, or project that has been named for Representative Greg Walden. No request will be ma& in which Representative Walden or his spouse has any financial interest. 5. All requests shall be made in accordance with U.S. House of Representatives rules, and within deadlines set forth by the House Committee on Appropriations. No funding request will be submitted after the deadline established by the Committee Name of person certifying Dennis R. Luke Title of person certifying Deschutes County Commissioner, Chair Project name as it will appear in the bill Family Access Network (FAN) Legal name of entity making request Deschutes County Address Deschutes Services Building, 1300 NW Wall Street Bend, OR 97701 Signature Date FY 201 1 Walden Appropriations Project Request Page 7 of APPROPRIATIONS PROJECT REQUEST FORM - FISCAL YEAR 2011 REPRESENTATIVE GREG WALDEN Other Organizations/Community Leaders who have expressed support Organization: Contact: Telephone: Migrant Education Anita Hasart 541-693-5663 Organization: Contact: Telephone: Deschutes County Commission on Children and Families Hillary Saraceno 541-385-1717 Organization: Contact: Telephone: High Desert Education Service District Jayel Hayden 541-693-5685 Organization: Contact: Telephone: Neighborlmpact — local housing agency Corky Senecal 541-318-7506 Organization: Contact: Telephone: Redmond School District Desiree Margo 541-923-8261 Organization: Contact: Telephone: Department of Human Services, Oregon Debbie Siegle 541-280-1870 Organization: Contact: Telephone: Central OR Partnership for Youth Bob Moore 541-388-6651 Organization: Contact: Telephone: Bend Metro Parks & Recreation Sue Jorgenson 541-389-7275 Organization: Contact: Telephone: Family Resource Center Vicki Ertle 541-389-5468 Organization: Contact: Telephone: Family Access Network Julie N. Lyche 541-693-5677 Organization: Contact: Telephone: Family Access Network Foundation Kristi Miller, Chair 541-693-5675 Organization: Contact: Telephone: Saving Grace — local domestic violence agency Laurie Bisby 541-322-4420 Organization: Contact: Telephone: Deschutes Co. Juvenile Justice Ken Mathers 541-385-1738 Organization: Contact: Telephone: Deschutes County Health Services Scott Johnson 541-322-7400 Organization: Contact: Telephone: Bend LaPine School District Dana Arntson 541-322-5492 Organization: Contact: Telephone: Sisters School District Elaine Drakulich 541-549-8521 'SES w 0 February 9, 2010 Congressman Greg Walden 1210 Longworth House Office Bldg. Washington, DC 20515 Board of County Commissioners 1300 NW Wall St, Suite 200 • Bend, OR 97701-'1960 [541 ] 388-6570 • Fax [541 ] 385-3202 www.co.deschutes.3r.us board@co.deschutes.3r.us Tammy Farley Dennis R. Luke Alan linger Dear Congressman Walden: On behalf of the Board of Commissioners of Deschutes County, I respectfully request that you support the Deschutes County Family Access Network appropriations request for $425,000. This request is the second highest appropriation request priority for Deschutes County. FAN is unique to Deschutes County in that it provides family advocates in all Deschutes County public schools. FAN advocates are service brokers who link children and families to critical social supports, with the goal of keeping children in school. Working through one dedicated advocate, a student or parent is referred for dental work, job opportunities, clothing, rent assistance, health insurance and more. Central to this approach is empowering families to take action to help themselves. Last year alone, FAN connected over 7,800 children and family members to basic -need services. Connections to essential services included 2,002 connections to food; 3,457 children and families provided clothing; 1,859 people linked to improved housing options; 2,125 children received much needed school supplies; and over 2,800 children and families members linked to health coverage or health care. We hope that you will work with your colleagues on the Appropriations Committee to secure full funding for the Family Access Network request. Our community and our children depend on it. Sincerely, Dennis R. Luke, Chair Deschutes County Board of Commissioners Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner FY 2011 - OREGON FEDERAL APPROPRIATIONS REQUEST Senator Ron Wyden and Senator Jeff Merkley Name of Project: Family Access Network (FAN) Location: County(s): Deschutes County _ City: Bend Requesting Organization: Deschutes County Describe organization's main activities: FAN advocates, hired through the school districts, connect families living in poverty to essential needs (food, housing, heating, etc.) to ensure children attend school well-fed and ready to learn. The FAN Foundation is the private non-profit arm of FAN. Project Description: FAN is a partnership of local government, hospitals, school districts, and social service organizations that work together to help ensure school success by helping families to acquire basic needs and to improve physical/mental health of disadvantaged children. Located in all K-12 local public schools and two early childhood centers, FAN works by connecting children and their families with vital family support services such as Oregon Health Plan, counseling, mediation services, translation, shelter, clothing and food assistance. Additionally, FAN assists many student support services such as health and wellness clinics and connects families with anger support groups, grief and loss groups, drug and alcohol intervention, recreational programs, and after-school care. During the 2008-09 school year, FAN worked with over 7,850 children and family members, a 15% increase from 2 years prior. Deschutes County wants to build on this success to meet a growing need in the region. Federal funding will enable Deschutes County to ensure continuation of the FAN program at its current level. How will the funds be spent? Please provide a detailed timeline and description of how the funds will be used and indicate whether funds will go toward construction, planning, or programming. Funds will be used to support FAN advocate salaries and benefits for one school year to increase services to local children. FAN advocates serve up to 250 children and family members per school site each year. FAN advocates complete quarterly reports including number of individuals served, type of connection made and percentage of families connected to essential services. Timeline: Upon receipt of funds, FAN advocates will connect up to 4,000 children and family members to essential services through one school year (Sept. — June). Programming: $237,150 FAN Advocates' Salaries $158,100 FAN Advocates' Benefits, Fringe, Insurance $ 29,750 Program Administration $425,000 Total request How is this project a good use of taxpayer funds? FAN works with our most needy families within Deschutes County, often the working poor. More than half of the families served through FAN receive assistance only once because they are in transition due to a job change, domestic violence, a medical issue, or another life occurrence. With a little assistance, these families are able to continue to support themselves and not fall into a long-term cycle of poverty. With the current economic downtum FAN is working with families who have never needed help in the past; families homeless because of a lost home, bankruptcy, or lay-off are seeking help through FAN. Many of these families have been donors to FAN in the past. The federal appropriation will build upon the current successes of our FAN advocates. By helping families move to the next level, out of poverty and into a self supporting family situation, this work impacts the economic health of our community thus saving the tax payers money. Through FAN, we are able to help break the cycle of poverty, assist families in improving their living situation, and move towards the economic health of our children and families. Bill or Report Language Requested: none requested Anticipated Appropriations Subcommittee Bill and Account: LHHS: Health and Human Services: SSR Account Federal Dollars Requested in FY11 from the account list above: $425,000 Is this a multi-year project? YES Will you be requesting funding in future years? Yes, but not long-term (need time to build FAN Foundation); 4 years ago, 90% of the total budget for FAN was from federal Medicaid Reimbursement. The FAN Foundation was formed and in 3 '/2 years, FAN funding was diversified and now only 49% of FAN's budget is from Federal Medicaid funding. The $425,000 requested would allow the Foundation time to diversify funding. The long-term goal for FAN has been to establish sustainability without depending on federal funding (they just need a little more time to get there). Minimum amount to advance the project? Any amount will assist in serving local families Are you seeking FY11 funds through other federal accounts? No Previous Federal Appropriations: FY 2009 Omnibus Appropriations: $238,000 Have you pursued federal grant funding? If yes, which Department and program and how much? Yes: The Deschutes County Family Access Network will receive approximately $450,000 in FY11 in School -Based Medicaid Administrative Claiming funds through the Department of Health and Human Services. This is a 52% reduction in funds received two years ago. Non-federal Contribution (Please identify funding amount and who is contributing): Based on 2009-10 commitments FAN Foundation — local donors and events $106,400 FAN Foundation — local businesses $41,098 FAN Foundation — state/local foundations $100,300 Deschutes County — 2009 Federal grant $190,400 Bend/La Pine School District $116,715 School-based Medicaid Administrative Claiming $517,343 Total Cost of Protect: $1,497,256 Amount for this project in President's FY11 Budget Request: 0 Authorizing Statute (if authorized): no specific authorization Local Contact: Name: Hillary Saraceno Address: 1130 NW Harriman, Suite A City, State, Zip: Bend, OR 97701 Telephone: 541- 385-1717 Fax: 541-385-1742 Email: hils@deschutes.org DC Contact (if applicable): n/a Other Organizations/Community Leaders who have expressed support of this project (please provide letters as PDF attachments or via United States Postal Service): Organization: Family Access Network Contact: Julie N. Lyche Telephone: 541-693-5677 Organization: Family Access Network Foundation Contact: Kristi Miller, Chair Telephone: 541-693-5675 Organization: Saving Grace — local domestic violence agency Contact: Laurie Bisby Telephone: 541-322-4420 Organization: Deschutes Co. Juvenile Justice Contact: Ken Mathers Telephone: 541-385-1738 Organization: Deschutes County Health Services Contact: Scott Johnson Telephone: 541-322-7400 Organization: Bend LaPine School District Contact: Dana Arntson Telephone: 541-322-5492 Organization: Sisters School District Contact: Elaine Drakulich Telephone: 541-549-8521 Additional supporters attached at end of request How many jobs will be created by this project? What type of jobs? Eight and one-half jobs will be preserved through this request, one part-time FAN administrative position and 8 benefitted FAN advocate positions. Funds towards job retention: $237,150 FAN Advocates' Salaries $158,100 FAN Advocates' Benefits, Fringe, Insurance $29,750 Program Administration Does your company or organization have any plans to move or close your facilities, reduce operations, or reduce employment in Oregon? If FAN does not meet revenue targets through Medicaid, grants, and local fundraising efforts, FAN will be required to reduce operations in the 2010-11 school year. Is your company or organization currently engaged in, or does it plan to become engaged in, any merger or acquisition talks with an outside company or organization? No. FY 2011 - OREGON FEDERAL APPROPRIATIONS REQUEST Senator Ron Wyden and Senator Jeff Merkley Other Organizations/Community Leaders who have expressed support of the Family Access Network nroiect Organization: Contact: Telephone: Migrant Education Anita Hasart 541-693-5663 Organization: Contact: Telephone: Commission on Children and Families Sarah Johnson 541-322-7461 Organization: Contact: Telephone: High Desert Education Service District Jayel Hayden 541-693-5685 Organization: Contact: Telephone: Neighborlmpact — local housing agency Corky Senecal 541-318-7506 Organization: Contact: Telephone: Redmond School District Desiree Margo 541-923-8261 Organization: Contact: Telephone: Department of Human Services, Oregon Debbie Siegle 541-280-1870 Organization: Contact: Telephone: Central OR Partnership for Youth Bob Moore 541-388-6651 Organization: Contact: Telephone: Bend Metro Parks & Recreation Sue Jorgenson 541-389-7275 Organization: Contact: Telephone: Family Resource Center Vicki Ertle 541-389-5468