HomeMy WebLinkAboutRes 013 - Transfer Appropr - Sheriff Fund1`J1"
E S
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-196()
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 24, 2010
Please see directions for completing this document on the next page.
DATE: February 10, 2010
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2010-013, transfer of appropriation in the Sheriffs Office
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2010-013, transfer of appropriation in the Sheriffs Office Fund. Actual
expenditures are projected to exceed the amounts originally appropriated in the Materials and Services,
Personnel and Capital Outlay budgetary categories for the following reasons: Unanticipated engines ring
design for the Sheriffs Office Administration building (2"d floor remodel), unanticipated Taxing
District 1 auditing fees, unanticipated lottery expense item (Shop with a Cop), higher than anticipated
automobile expenses, unanticipated JAG Grant expense (Jail scanner, Special Ops Team), higher th in
anticipated Marine Contract equipment items, higher than anticipated Marine Contract Extra Help
expenses, unanticipated shooting range Capital expenses (building addition). Due to these factors, az
appropriation transfer from Contingency to Capital Outlay and Materials & Services is necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay, Material & Services and Personnel for
$271,000 is required because expenditures in Fiscal Year 2010 are forecasted to exceed the amount;
currently appropriated in the above described departmental categories.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2010-013.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3118
Jim Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2009-2010 * RESOLUTION NO. 2010-013
Deschutes County Budget and Directing Entries *
WHEREAS, attached is a request from the Sheriff's Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget io
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1.
FROM:
TO:
TO:
TO:
TO:
TO:
TO:
TO:
That the following transfers of appropriations be made:
255-4500-501.97-01
255-1700-421.33-15
255-2100-421.33-20
255-2100-421.59-20
255-2100-421.94-22
255-3700-423.94-35
255-3900-421.94-22
255-4100-421.18-75
PAGE 1 OF 2 -RESOLUTION NO. 2010-013 (02/24/10)
Deschutes County Sheriffs Office,
Non -Departmental, Contingency
Deschutes County Sheriff's Office,
Architect/Design
Deschutes County Sheriffs Office,
Civil/Special Units, Auditing
Deschutes County Sheriff's Office,
Civil/Special Units, Grants
$ 271,000
$ 50,000
$ 5,00(1
$ 5,000
Deschutes County Sheriffs Office,
Civil/Special Units, Automobiles & SUVs $ 50(
Deschutes County Sheriff's Office,
Adult Jail, Operating Equipment $ 60,000
Deschutes County Sheriffs Office,
Emergency Services, Automobiles & SUVs $ 50C
Deschutes County Sheriff's Office,
Special Services, Extra Help $ 30,000
TO: 255-4100-421.66-50 Deschutes County Sheriff s Office,
Special Services, Minor Tools & Equip $ 20,000
TO: 255-4300-421.66-50 Deschutes County Sheriff s Office,
Training, Minor Tools & Equip $ 65,0(00
TO: 255-4300-421.94-35 Deschutes County Sheriff's Office,
Training, Operating Equipment $ 25,0(0
TO: 255-4300-421.92-20 Deschutes County Sheriffs Office,
Training, New Construction $ 10,0( 0
Section 2. That the Finance Director make the appropriate entries in the Deschutes Coun .y
Budget document to show the above appropriations.
DATED this th day of February, 2010.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: ALAN UNGER, Vice -Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2-RESOLUTIoN NO. 2010-013 (02/24110)
Page 1 of 1
Lacy Nichols
From: James Ross
Sent: Wednesday, January 13, 2010 2:24 PM
To: Kelli Omoletski; Lacy Nichols; Marty Wynne
Cc: Larry Blanton; Lois Brice
Subject: Capital Outlay and Appropriation Transfer
Attachments: Range Bldg.pdf; Appropriation transfer request Unfunded.xls
Attached is a capital outlay for purchase of an roof extension (Roof only Shed Space Kit) to the shooting range
building and an Appropriation Transfer for expenses related to the JAG grant (not budgeted), other shooting
range material and services (not budgeted) and misc. adjustments due to higher purchase cost of vehicles.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
1/13/2010
N
N
Sheriff s Office
N
0
E
Revised
Budget
50,000
5,000
5,000
1 20,500
65,075
20,500
o
o
O
a0
N
N
27,000
0
O
N
iri
(0
25,000
0
0
O
O
'
'
'
3,542,149
4,063,724
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1. Unplanned engineering design for S.O. administration buidling 2nd floor remodel.
2. Unplanned Tax District 1 auditing fees.
3. Unplanned Lottery funded expense item (Shop with a Cop).
4. Higher than planned automobile expenses.
5. Unplanned JAG grant funded expense (jail scanner).
6. Higher than planned automobile expenses.
7. Higher than planned Marine Contract extra help expenses.
8. Higher than planned Marine Contract equipment items.
9. Unplanned JAG grant funded expenses (Special Ops Team equipment).
10. Unplanned JAG grant funded expenses (Special Ops Team equipment).
11. Unplanned shooting range capital expenses (building addition).
2
u.
0
F-
1 50,0001
O0
O
16
L 5,000
L 500
0
((00
500
0
0
M
1 20,0001
0
0
tri
((0
I 25,0001
0
0
.O
1 (271,000)1
0
Current
Budgeted
Amount
'
'
20,000
I-
0
(n
20,000
198,000 1
O
0
O
N
'
'
-
M
�
M
N
n
M
(0
O
•
Description
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
ArchitecVDesign
AuditinglAcct Svcs
Grants/Contributions Misc
Automobiles and SUV's
10perating Equipment
Automobiles and SUV's
Extra Help
1 Minor Tools & Equip
1Minor Tools & Equip
Operating Equipment
N
CI
_
3
m
T
U
C
0)
C
C
O
0
TOTAL
0
0
rn
a)
m
0
(Pers, M&S, Cap Out,
Contin • enc
cn
06
M&S
�M&S
m
a
U
m
a
U
Capital
Pers
N
M
M&S
Ti
to.
U
m
a_
U
Contingency
Line Number
(HTE 14 digit code)
1255-1700-421.33-15
255-2100-421.33-20
55-2100-421.59-20
455-2100-421.94-22
1255-3700-423.94-35
255-3900-421.94-22
255-4100-421.18-75
1255-4100-421.66-50
255-4300-421.66-50
255-4300-421.94-35
255-4300-421.92-20
155-4500-501.97-01
a)
N—
N
M
st
0
o
r•-•-
co
O
O_
N
N
Sheriff s Office
N
0
E