HomeMy WebLinkAboutDoc 168 - Safe Havens GrantDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
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AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 3,2010
Please see directions for completing this document on the next page.
DATE: February 23, 2010
FROM: Sarah Johnson Commission on Children & Families 322-7461
TITLE OF AGENDA ITEM:
Consideration of Board approval for the Deschutes County Commission on Children & Families to
apply for a grant from the U. S. Department of Justice, Office on Violence Against Women, Safe
Havens: Supervised Visitation and Safe Exchange Grant Program and authorization of Board Chair s
signature of Document No. 2010-168, grant application when available.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Since September 2005, the County has applied for and received $774,880 from the Department of
Justice, Office of Violence Against Women, Safe Havens: Supervised Visitation and Safe Exchange
Program Grant.
The grant funds Mary's Place, a supervised visitation and safe exchange program in the Mike Maier
County Services Building. Mary's Place provides a safe, secure site for visitation and exchanges o:f
children between custodial and non-custodial parents with a history of domestic violence, sexual
assault, child abuse or stalking. Planning for Mary's Place began in 2003 and Mary's Place opened its
doors in January 2006. The primary goal of this program is to keep victims of domestic and dating
violence, sexual assault and stalking and their children safe and to hold batterers accountable.
The grant funding will: 1)provide increased hours of operation at Mary's Place; 2) hire a part-time.. bi-
lingual (Spanish) facilitator; 3) increase access to legal services for victims; 4) provide outreach to rural
families, minorities and teen parents to increase accessibility to supervised visitation and safe exchange.
Mary's Place will provide services to around 35 families a month.
The Deschutes County Commission on Children & Families (CCF) is serving as the applicant on behalf
of the Board of County Commissioners. CCF will subcontract with Saving Grace -Imagine Life Without
Violence to provide services.
FISCAL IMPLICATIONS:
The estimated funding is $349,891. The grant period is October 1, 2010 through September 30, 2( 13.
RECOMMENDATION & ACTION REQUESTED:
Approve application and authorize Dennis R. Luke and Dave Kanner to sign application documer ts.
ATTENDANCE: Sarah Johnson, Commission on Children & Families Community Project
Coordinator
Commission on Children 8
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
Please complete all sections above the Official Review line.
February 23, 2010
Families
Contractor/Supplier/Consultant Name:
Department:
Contractor Contact: N/A Contractor Phone #:
N/A�
Type of Document: Office of Violence Against Women, Safe Havens: Supervised
Visitation and Safe Exchange Grant Program Memorandum of Understanding.
Goods and/or Services: Office of Violence Against Women, Safe Havens: Supervised
Visitation and Safe Exchange Grant Program application. Application documents
requiring signature: Memorandum of Understanding, Letter of Nonsupplanting, Letter
Certifying the Project Will Meet Statutory Minimum Requirements of the Grant Program.
Background & History: The Deschutes County Commission on Children & Families
(CCF) is serving as the applicant on behalf of the Board of County Commissioners. CCF
will subcontract with Saving Grace -Imagine Life Without Violence to provide services.
This grant funds Mary's Place, a supervised visitation and safe exchange program in
the Mike Maier County Services Building. Mary's Place provides a safe, secure site for
visitation and exchanges of children between custodial and non-custodial parents with a
history of domestic violence, sexual assault, child abuse or stalking. Planning for Mary's
Place began in 2003 and Mary's Place opened its doors in January 2006. The primary
goal of this program is to keep victims of domestic and dating violence, sexual assault
and stalking and their children safe and to hold batterers accountable.
The grant funding will: 1)provide increased hours of operation at Mary's Place; 2) hire a
part-time, bi-lingual (Spanish) facilitator; 3) increase access to legal services for victims;
4) provide outreach to rural families, minorities and teen parents to increase
accessibility to supervised visitation and safe exchange. Mary's Place will provide
services to around 35 families a month.
The Memorandum of Understanding identifies the partners, provides a brief history of
the collaborative relationship and states the roles and responsibilities each organization
will assume if the project is funded.
The Letter Certifying the Project Will Meet Statutory Minimum Requirements of the
Grant Program states the County:
1. Demonstrates expertise in the area of family violence, including the areas of domestic::
violence;
2. Ensures that any fees charged to individuals for use of programs and services are
based on the income of those individuals, unless otherwise provided by court order;
2/24/2011)
3. Demonstrates that adequate security measures, including adequate facilities,
procedures and personnel capable of prevention violence, are in place for the operation
of supervised and visitation program or safe exchange; and
4. Prescribes standards by which supervised visitation and safe exchange will occur.
Agreement Starting Date: N/AI Ending Date:
Annual Value or Total Payment:
$349,891
Insurance Certificate Received check box)
Insurance Expiration Date:
N/A
Check all that apply:
RFP, Solicitation or Bid Process
Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
N/A
II
N/AN
Funding Source: (Included in current budget? n Yes X No
If No, has budget amendment been submitted? I 1 Yes I 1 No
Is this a Grant Agreement providing revenue to the County? 1 j Yes N No
Special conditions attached to this grant: N/A
Deadlines for reporting to the grantor: N/A
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant -funded position so that this will be noted in the offer letter: I I Yes 1 I No
Contact information for the person responsible for grant compliance: Name: Sarah
Johnson
Phone #: 322-7461
Departmental Contact and Title:
317-3178
Hillary Saraceno, Director
Phone #:
Department Director Approval:
Signature Date
Distribution of Document: Who gets the original document and/or copies after it has
been signed? Include complete information if the document is to be mailed.
Sarah Johnson
Official Review:
2/24/20111
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. )
Legal Review Date
Document Number 2010-168 (Application) 2010-170
(MOU)
2/24/201