HomeMy WebLinkAboutDoc 174 - Lease Agrmt - Ext-4H CSD�0TEse
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Deschutes County Board of Commissioner; -
1300 NW Wall St., Suite 200, Bend, OR 97701-196(
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.m.
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 24, 2010
Please see directions for completing this document on the next page.
DATE: March 12, 2010
FROM: Teresa Rozic Property & Facilities 385-1414
TITLE OF AGENDA ITEM:
Consideration of Board signature, as governing body for Deschutes County, the Lessor, and as
governing body for the Deschutes County Extension/4-H Service District, the Lessee, of Document
2010-174, a Lease Amendment.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The Deschutes County Extension/4-H Service District ("Extension") has leased 140 square feet of
office space at 51340 Hwy 97, La Pine, since 2007. The Extension staff use the space at the South
County Services Center for office work and to prepare for nutrition education classes that are delivered
at their clients' sites.
The current lease provides an option to renew for an additional three years and the Extension has
exercised that option. Rent will remain the same.
FISCAL IMPLICATIONS:
Annual rental payment is $1,680.00.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends signature of Document 2010-174.
ATTENDANCE: Teresa Rozic
DISTRIBUTION OF DOCUMENTS:
One fully signed original to Teresa Rozic for the tenant.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
March 12, 2010
Please complete all sections above the Official Review line.
Contractor/Supplier/Consultant Name:
District
Contractor Contact:
Department:
Property & Facilities
Deschutes County Extension/4-H Service
Dana Martin, Staff Chair
Type of Document: Lease Amendment
Goods and/or Services: Extend existing lease.
Contractor Phone #:
548-6088 x 7957
Background & History: The Deschutes County Extension/4-H Service District
("Extension") has leased 140 square feet of office space at 51340 Hwy 97, La Pine,
since 2007. The Extension staff use the space at the South County Services Center for
office work and to prepare for nutrition education classes that are delivered at their
clients' sites.
The current lease provides an option to renew for an additional three years and the
Extension has exercised that option. Rent will remain the same.
Agreement Starting Date:
05/01/2010
Annual Value or Total Payment:
$1,680.00
Ending Date:
® Insurance Certificate Received (check box)
Insurance Expiration Date:
3/27/2011
04/30/2013
Check all that apply:
❑ RFP, Solicitation or Bid Process
❑ Informal quotes (<$150K)
❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? ❑ Yes ❑ No
If No, has budget amendment been submitted? ❑ Yes ❑ No
Is this a Grant Agreement providing revenue to the County? ❑ Yes ® No
Special conditions attached to this grant:
3/12/2010
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant -funded position so that this will be noted in the offer letter: ❑ Yes ❑ No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Teresa Rozic Phone #: 385-1414
Department Director Approval:
5/i; ac i
Signature Date
Distribution of Document: One fully signed original to Teresa Rozic for the tenant.
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review Date
Document Number
3/12/2010
REVIEWED
LEGAL COUNSEL
LEASE AMENDMENT
THIS LEASE AMENDMENT is made and entered into by and between DESCHUTES
COUNTY ("Lessor") and DESCHUTES COUNTY EXTENSION/4-H SERVICE DISTRICT,
("Lessee").
WITNESSETH:
WHEREAS, Lessor and Lessee entered into a Lease (Document No. 2007-166) on April 1 ,
2007 ("the Lease"); and
WHEREAS, Lessor and Lessee amended the term of the Lease and made other changes
(Document Number 2007-218), and
follows:
WHEREAS, the parties desire to amend the term of the Lease;
NOW, THEREFORE, the parties agree that the Lease is hereby amended to read as
1. Term: The effective date of this Lease shall be May 1, 2007, or the date on which eaci
party has signed this Lease, whichever is later, and shall continue until April 30, 2013 or SK
(6) years. Lessee shall have the option to renew this Lease for one (1) three-year period
year. Lessee must notify Lessor in writing of its intention to exercise the extension option at
least 180 days prior to the expiration of the term of the lease. Lessor and Lessee each
reserve the right to terminate this Lease prior to its expiration with ninety (90) days written
notice, given to the other party.
Except as otherwise provided in this Addendum, the terms and conditions of the Lease
remain in effect.
The parties have executed this Lease the day of , 2010.
LESSOR:
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, CHAIR
ATTEST: ALAN UNGER, VICE CHAIR
Recording Secretary TAMMY BANEY, COMMISSIONER
Document 2010-174 Page 1 of 2
LESSEE:
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, ACTING AS
THE GOVERNING BODY OF THE DESCHUTES
COUNTY EXTENSION/4-H SERVICE DISTRICT.
DENNIS R. LUKE, CHAIR
ATTEST: ALAN UNGER, VICE CHAIR
Recording Secretary TAMMY BANEY, COMMISSIONER
Document 2010-174 Page 2 of 2