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HomeMy WebLinkAbout2010-04-28 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, APRIL 28, 2010 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Dennis R. Luke, Alan Unger and Tammy Baney. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Tom Blust and George Kolb, Road Department; and seven other citizens. No representatives of the media were present. Chair Luke opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was the Reading of a Proclamation, Declaring May 6 “Central Oregon Volunteer Appreciation Day”. Sarah Smith of Healing Reins, Lin Gardner of the Department of Human Services, Marty Bruce of Ronald McDonald House, and Mara Stevens of Healthy Beginnings came before the Board. On May 6, the 21st annual Volunteer of the Year celebration takes place. They are now matching the Governor’s award categories, for youth, adults, Ms. Gardner noted that these are just an example of all the wonderful volunteers in the area. Commissioner Baney stated that it is tough being a judge, and having the different age ranges helps a lot. Sarah Smith and Chair Luke shared the reading of the proclamation at this time. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 28, 2010 Page 1 of 7 Pages BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 3. Before the Board was a Presentation regarding the “Can Cancer” Program. Bruce Bailey and Brad Bailey of Bend Garbage and Recycling, and Stu Martinez of Wilderness Garbage and Recycling came before the Board. Brad Bailey said that CAN Cancer stands for “Community Assistance for Neighbors with Cancer”, www.cancancer.org. The funds raised are for non- medical needs, such as utilities, food, lodging and other costs not covered by insurance. This is a team effort of tri-county collectors in the area, including Cascade, Prineville, Madras and others, in partnership with St. Charles Foundation. They have reached out to 60,000 customers, send out envelope with billings requesting contributions to the campaign. There are various donation sites. Central Oregon Magazine, with a subscription level of 22,000 did a feature ad and included an envelope in each magazine. 100% of the dollars go to the patients, and 2009 raised $13,000. In this campaign year, since April 1, they have already raised $7,000 to date. Stu Martinez’s family began the process and was the catalyst to get this program going. Mr. Martinez said when he was receiving treatment, he got to know the other patients and their families. He found that many of them did not have funds to pay for normal expenses, for gasoline if they are traveling long distances, or for other ongoing expenses. At this time a video explaining the program and its benefits was presented. Commissioner Baney asked what the County can do to be a good partner. Mr. Bailey stated that they hope this will go statewide eventually. Joe Stutler was asked to speak about the FireFree event which will take place soon, and includes nine other communities that work to help keep areas clear of debris. Chair Luke said that the garbage companies contribute a lot towards this program. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 28, 2010 Page 2 of 7 Pages 4. Before the Board was Consideration of Signature of Document No. 2010- 281, Revised Commission on Children & Families’ By-Laws. Hillary Saraceno gave a brief overview of the revised by-laws. Commissioner Luke said that he is not comfortable with approving the document today, as he has concerns with some of the language regarding the executive director. He wants to review this with the County Administrator for clarification. Ms. Saraceno said they were revised a couple of years ago, and she believes that the changes being made are a result of discussions that took place at that time and since then that involved the County Administrator. Discussions will be scheduled accordingly. 5. Before the Board was Consideration of Approval of Document No. 2010- 276, the 2010 Deschutes County Natural Hazards Mitigation Plan, with the Oregon Office of Emergency Services and FEMA. Mr. Stutler said this is the continuation of work that began about five years ago. They have reinvented and improved on the program, and the accomplishments over the past years have been many. BANEY: Move approval of the document and of a letter of support. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 6. Before the Board was Consideration of Signature of Document No. 2010- 240, a Deed of Dedication and Acceptance for the Extension of Hurtley Ranch Road with Emerald Valley Road. George Kolb explained the item which involves Panoramic View Special Road District and the use of Hurtley Ranch Road as an emergency access in the case of a wildfire or other emergency. A hearing and conditional use permit were required, and the road was improved. There was no cost to the Road Department. The residents have indicated they will maintain the road. BANEY: Move signature. UNGER: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 28, 2010 Page 3 of 7 Pages VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 7. Before the Board was Consideration of Signature of Document No. 2010- 241, an Amendment to an Intergovernmental Agreement for the Overlay of Huntington Road and Riverview Drive. Mr. Kolb said this is an agreement with ODOT using ARRA funding. The project came in over the estimate. Jefferson County had a project that was completed under budget, so the two entities worked out an arrangement to cover the shortage, with Jefferson County receiving funds in exchange for their other projects. All of the stimulus funds went to ODOT, who decided how much the counties would get. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Consent Agenda Item. 8. Signature of Resolution No. 2010-029, the Fiscal Year 2010-11 Assessment and Taxation Grant through the Oregon Department of Revenue 9. Approval of Minutes: ƒ Business Meeting: April 19 ƒ Work Sessions: April 19 and 21 Minutes of Board of Commissioners’ Business Meeting Wednesday, April 28, 2010 Page 4 of 7 Pages CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District (two weeks), in the Amount of $276,360.97. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Signature of Letters Appointing Bonnie Koenig and Mike Scholerman to the Deschutes County Extension- 4H Advisory Council, through December 31, 2011. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District (two weeks), in the Amount of $6,004.62. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 28, 2010 Page 5 of 7 Pages RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks), in the Amount of $2,297,549.76. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. 14. ADDITIONS TO THE AGENDA Request from Central Oregon Visitors Association for a Letter of Support in an Attempt to Get the 2011 Fly Fishing Fair to Come to Sunriver and Central Oregon. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. LUKE: Chair votes yes. ________________________________________ Regarding Tetherow Destination Resort, Laurie Craghead said the applicant is asking for a decision on an amendment to an agreement. A decision has to be made before mid-May and there are few opportunities for the Board to meet prior then. The contract allows for an extension. Commissioner Baney said she would like to hear a progress report as well. Commissioner Unger wants this resort and others to be successful, and this has been a hard time for all of them. Commissioner Luke said that perhaps they will consider an extension of the time allowed. Being no further items addressed, the meeting adjourned at 10:55 a.m. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 28, 2010 Page 6 of 7 Pages