HomeMy WebLinkAboutIntent to Award - Landfill Maint BldgDeschutes County Board of Commissioner
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 5, 2010
Please see directions for completing this document on the next page.
DATE: April 29, 2010.
FROM: Timm Schimke Solid Waste x3177
TITLE OF AGENDA ITEM:
Notice of Intent to award contract for construction of the Knott Landfill Equipment Maintenance
Building.
PUBLIC HEARING ON THIS DATE? NO.
BACKGROUND AND POLICY IMPLICATIONS:
In March, 2010, the Solid Waste Department solicited bids for the construction of an equipment
maintenance buiilding at the Knott Landfill Recycling and Transfer Facility. The building is a
replacement for an older structure that was located within the Knott Landfill footprint that had to be
demolished to make way for the Cell 5 project that is currentlu under construction. Construction of the
new equipment maintenance facility was authorized as part of the conditional use permit approved n
2004 for the Knott Landfill North Area Development. Bids were received from four firms and CS
Construction was determined to be the lowest responsible bidder for the project. A summary of the bids
received is attached.
FISCAL IMPLICATIONS:
Funds have been budgeted in the Solid Waste Department budget for this project.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends that the Board of County Comissioners issue a Notice of Intenet to award the Kr ott
Landfill Equipment Maintenance Building Project to CS Construction.
ATTENDANCE: Timm Schimke
DISTRIBUTION OF DOCUMENTS:
Fax and first class mail documents to the bidders listed on the attachment. One copy to Departmen t of
Solid Waste please
Bid Summary
Knott Landfill Equipment Maintenance Buildin
04/29/10
Company
Item
Unit Price
Total
CS Construction
1503 NE First Street, Suite/
Bend, OR 97701
Base Bid
L.S.
$540,300.00
Add Alternate #1
Fire Sprinkler System L.S.
$21,515.00
Ph: (541) 617--9190
Fax: (541) 617-9590
BID TOTAL
$561,815.00
'Kirby Naglehout Construction Company
20635 Brinson Ave
Bend, OR 97701
Base Bid
L.S.
$562,840.00
Add Alternate#1
Fire Sprinkler System
L.S.
_
$19,280.00
Ph: (541) 389-7119—
Fax: (541) 385-5834
BID TOTAL
$582,120.00
Sage Contractors, Inc.
12210 SE 162nd Ave.
Clakamas, OR 97068
Base Bid
L.S.
$649,700.00
Add Alternate #1
Fire Sprinkler System
L.S.
$20,000.00
Ph: (503) 558-1009
Fax: (503) 558-8009
BID TOTAL
$669,700.00
Taylor NW
PO Box 6714
Bend, OR 97708
Base Bid
L.S.
L.S.
$757,000.00_
$14,445.00
Add Alternate #1
Fire Sprinkler System
Ph: (541) 382-7887
Fax: (541) 382-3505
BID TOTAL
$771,445.00
May 5, 2010
Board of County Commissioners
1300 NW Wall St, Suite 200 • Bend, OR 97701-1960
(541) 388-6570 • Fax (541) 385-3202
www.co.deschutes.or.us
board@co. deschute=;. or. us
Tammy Baney
Dennis FL Luke
Alan Unger
Sent via facsimile (541) 617-9590 / 3 pqs) & First Class Mail
CS Construction
1506 NE 1st Street, Unit #1
Bend, OR 97701
RE: Project — Knott Landfill Equipment Maintenance Building
NOTICE OF INTENT TO AWARD CONTRACT
On May 5, 2010, the Board of County Commissioners of Deschutes County, Oregon,
considered bids for the above -referenced project. The Board of County Commissioners
determined that the apparent low responsive, responsible bidder for the project was CS
Construction of Bend, Oregon, with a bid of Five Hundred Sixty One Thousand Eight
Hundred Fifteen and 00/100 DOLLARS ($561,815.00).
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137-047-0610. A copy of this Notice is being provided to each firm or
person that submitted a bid for the project. Any firm or person who believes that they
are adversely affected or aggrieved by the intended award of contract set forth in this
Notice may submit a written protest within seven (7) calendar days after the issuance of
this Notice of Intent to Award Contract to the Board of County Commissioners of
Deschutes County, Oregon, at the above address. The seven (7) calendar day protest
period will expire at 5:00 PM on Wednesday, May 12, 2010.
DC R M 1 ?R,W tizens by Delivering Quality Services in a Cost -Effective Manner
CS Construction
May 5, 2010
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
If a protest is filed, a hearing will be held at 10:00 a.m. on Wednesday, May 26, 2010
before the Board of County Commissioners of Deschutes County Oregon, acting as the
Contract Review Board, in the Deschutes County Services Center, 1300 NW Wall
Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the Board of County
Commissioners unless the Board, for good cause, rescinds this Notice before the
expiration of the protest period. The successful bidder on a Deschutes County project
is required to execute three (3) copies of the Contract, which will be provided when the
bids are finally determined. In addition to the execution of Contract, the contractor will
be required to provide a performance bond, payment bond, and certificate of insurance.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Mark Pilliod,
Deschutes County Legal Counsel Bend, OR 97701, Telephone (541) 388-6625 or FAX
(541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Dennis R. Luke, Chair
Enclosures: OAR 137-303-0104
cc w/enc: Transmitted by Facsimile and First Class Mail on May 5, 2010 to
All Bidders (3 pages) See attached List
DC Document # 2010-285
BIDDER'S LIST FOR
KNOTT LANDFILL EQUIPMENT MAINTENANCE BUILDING
CS Construction
1503 NE First Street, Suitel
Bend, OR 97701
Ph: (541) 617--9190
Fax: (541) 617-9590
Bid: $562,815.00
Kirby Naglehout Construction Company
20635 Brinson Ave
Bend, OR 97701
Ph: (541) 389-7119
Fax: (541) 385-5834
Bid: $582,120.00
Sage Contractors, Inc.
12210 SE 162nd Ave.
Clakamas, OR 97068
Ph: (503) 558-1009
Fax: (503) 558-8009
Bid: $669,700.00
Taylor NW
PO Box 6714
Bend, OR 97708
Ph: (541) 382-7887
Fax: (541) 382-3505
Bid: 771,445.00
DC Document # 2010-285
The Oregon Administrative Rules
DEPARTMENT OF JUSTICE
DIVISION 47
Public Procurement for Goods or Services
137-047-0610
Notice of Intent to Award
(1) Notice of Intent to Award. The Contracting Agency shall provide Written notice of its intent to Award to all
Bidders and Proposers pursuant to ORS 279B.135 at least seven (7) Days before the Award of a Contract, unless the
Contracting Agency determines that circumstances require prompt execution of the Contract, in which case the
Contracting Agency may provide a shorter notice period. The Contracting Agency shall document the specific
reasons for the shorter notice period in the Procurement file.
(2) Finality. The Contracting Agency's Award shall not be final until the later of the following:
(a) The expiration of the protest period provided pursuant to OAR 137-047-0740; or
(b) The Contracting Agency provides Written responses to all timely -filed protests denying the protests and
affirming the Award.
Stat. Auth.: ORS 279A.065 & ORS 279B.135
Stats. Implemented: ORS 279B.135
Hist.: DOJ 11-2004, f. 9-1-04, cert. ef. 3-1-05
137-047-0740
Protests and Judicial Review of Contract Award
(1) Purpose. An Offeror may protest the Award of a Contract, or the intent to Award of a Contract, whichever occur
first, if the conditions set forth in ORS 279B.410(1) are satisfied. An Offeror must file a Written protest with the
Contracting Agency and exhaust all administrative remedies before seeking judicial review of the Contracting
Agency's Contract Award decision.
(2) Delivery. Unless otherwise specified in the Solicitation Document, an Offeror must deliver a Written protest to
the Contracting Agency within seven (7) Days after issuance of the notice of intent to Award the Contract.
(3) Content of Protest. An Offeror's Written protest shall specify the grounds for the protest to be considered by the
Contracting Agency pursuant to ORS 279B.410(2).
(4) Contracting Agency Response. The Contracting Agency shall not consider an Offeror's Contract Award protest
submitted after the timeline established for submitting such protest under this rule, or such different time period as
may be provided in the Solicitation Document. The Contracting Agency shall issue a Written disposition of the
protest in a timely manner as set forth in ORS 279B.410(4). If the Contracting Agency upholds the protest, in wholc
or in part, the Contracting Agency may in its sole discretion either Award the Contract to the successful protestor co(
cancel the Procurement or solicitation.
(5) Judicial Review. Judicial review of the Contracting Agency's decision relating to a Contract Award protest shall
be in accordance with ORS 279B.415.
Stat. Auth.: ORS 279A.065 & ORS 279B.410
Stats. Implemented: ORS 279B.410 & ORS 279B.415
Hist.: DOJ 11-2004, f. 9-1-04, cert. ef. 3-1-05
DC Document # 2010-285