HomeMy WebLinkAboutRes 039 - Transfer Appropr - Sheriffs Office FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 26, 2010
Please see directions for completing this document on the next page.
DATE: May 10, 2010
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2010-039, transfer of appropriation in the Sheriffs Offd e
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2010-039, transfer of appropriation in the Sheriff's Office Fund. Actual
expenditures are projected to exceed the amounts originally appropriated in the Materials and Services,
Personnel and Capital Outlay budgetary categories for the following reasons: Expenses for the 2nd floor
renovation design were not anticipated, upgrade fees for the Sheriff's Office website were not
anticipated, the Evidence Digital Imaging System costs were higher than anticipated, small animal
rescue facility vet expenses were not anticipated, additional JAG grant expenses for radios, replacement
of an insured Patrol vehicle due to an accident, higher than anticipated time management expenses,
additional range expenses for training, higher than anticipated overtime expenses for CODE detectives
and higher than anticipated vehicle lease expenses for Street Crime Detectives. Due to these factorsan
appropriation transfer from Contingency to Capital Outlay, Materials & Service, and Personnel is
necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay, Materials & Service and Personnel for
$328,500 is required because expenditures in Fiscal Year 2010 are forecasted to exceed the amount
currently appropriated in the above-described departmental categories.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2010-039.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3118
Jim Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2009-2010
Deschutes County Budget and Directing Entries *
* RESOLUTION NO. 2010-039
WHEREAS, attached is a request from the Sheriffs Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget .o
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTI S
COUNTY, OREGON, as follows:
Section 1.
FROM:
TO:
TO:
TO:
TO:
TO:
TO:
TO:
That the following transfers of appropriations be made:
255-4500-501.97-01
255-1700-421.33-15
255-1700-421.33-90
255-3300-421.94-41
255-3400-421.33-92
255-3400-421.61-03
255-3400-421.66-50
255-3400-421.94-22
PAGE 1 OF 2 -RESOLUTION NO. 2010-039 (05/26/10)
Deschutes County Sheriff's Office,
Non -Departmental, Contingency
Deschutes County Sheriff's Office,
Architect/Design
Deschutes County Sheriff's Office,
System Analyst
$ 328,5C0
$ 20,0( 0
$ 15,0( .0
Deschutes County Sheriffs Office,
Investigations/Evidence, Computer Hardware $ 15,000
Deschutes County Sheriffs Office,
Patrol, Veterinary Services $ 35,0(0
Deschutes County Sheriffs Office,
Patrol, Animal Control Supplies $ 35,0( 0
Deschutes County Sheriff's Office,
Patrol, Minor Tools & Equipment $ 20,0(10
Deschutes County Sheriff's Office,
Patrol, Automobiles & SUVs $ 30,0( 0
TO: 255-3900-421.18-72 Deschutes County Sheriff's Office,
Emergency Services, Time Management $ 3,500
TO: 255-4100-421.94-22 Deschutes County Sheriff's Office,
Special Services, Automobiles & SUVs $ 35,000
TO: 255-4300-421.66-50 Deschutes County Sheriff's Office,
Training, Minor Tools & Equipment $ 60,000
TO: 255-4400-421.18-72 Deschutes County Sheriff's Office,
Time Management $ 15,0(0
TO: 255-4400-421.18-76 Deschutes County Sheriffs Office,
Overtime $ 20,0(0
TO: 255-4400-421.44-35 Deschutes County Sheriff's Office,
Vehicle Leases (L/T) $ 25,0( 0
Section 2. That the Finance Director make the appropriate entries in the Deschutes Coun y
Budget document to show the above appropriations.
DATED this th day of May, 2010.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: ALAN UNGER, Vice -Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2 -RESOLUTION NO. 2010-039 (05/26/10)
Lacy Nichols
From:
Sent:
To:
Cc:
Subject:
Follow Up Flag:
Flag Status:
Attachments:
Marty
James Ross
Thursday, April 08, 2010 2:05 PM
Marty Wynne
Lacy Nichols; Jeanine Faria; Lois Brice
Appropriation Transfer
Follow up
Red
Appropriation transfer request Additional Unfunded.xls
Page 1 o 1
The attached appropriation transfer is required due to higher than budgeted expenses in some of the Sheriffs
Office Departments. This should be the last funds transfer for the fiscal year — well maybe.
Thanks
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
5/10/2010
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Revised Budge
70,000
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40,000
35,000
48,000
268,000
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25,000
3,213,649
4,004,149
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1 Sheriff Office 2nd floor renovation design expenses not budgeted.
2 Sheriffs Office Website upgrade not budgeted.
3 Cost of the Evidence Digital Imaging System higher than planned based on vendor quote.
4&5 Small animal rescue facility Vet expenses
6 Additional JAG grant expenses for radios.
7 Insured Patrol vehicle replacement due to accident
8 More than planned leave sell back expense
9 Insured Special Services vehicle replacement due to accident
10 Additional range expenses for training.
11 More than planned leave sell back expense
12 Higher than budgeted overtime for CODE detectives
13 Higher than budgeted vehicle lease for Street Crime detectives
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20,0001
15,000
I 15,0001
35,000
35,0001
20,000
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35,000
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15,000
20,000
25,000
-328,500
Current
Budgeted
Amount
50,000
0000
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28,000
238,000
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54,000
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3,542,149
4,004,149
Description
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Architect/Design
System Analyst
IComputer Hardware
Veterinary Services
Animal Control Supplies
Minor Tools & Equipment
Automobiles and SUV's
Time Management
Automobiles and SUV's
Minor Tools & Equipment
Time Management
Overtime
Vehicle Leases (UT)
1Contingency
TOTAL
Category
(Pers, M&S, Cap Out,
Contingency)
M&S
M&S
76
0222
I Capital
Personnel
ci
U2
Personnel
Personnel
M&S
Contingency
Line Number
(HTE 14 digit code)
1255-1700-421.33-15
1255-1700-421.33-90
1255-3300-421.94-41
1255-3400-421.33-92
255-3400-421.61-03
255-3400-421.66-50
1255-3400-421.94-22
255-3900-421.18-72
255-4100-421.94-22 1
255-4300-421.66-50
255-4400-421.18-72
1255-4400-421.18-76
255-4400-421.44-35
255-4500-501.97-01
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