HomeMy WebLinkAboutRes 043 - Transfer Appropr - Communication SystemDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ork
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 26, 2010
Please see directions for completing this document on the next page.
DATE: May 13, 2010
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2010-043, transfer of appropriation in the Deschutes
County Communication System Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2010-043, transfer of appropriation in the Deschutes County
Communication System Fund. Actual expenditures are projected to exceed the amounts originally
appropriated in the Materials and Services and Personnel budgetary categories for the following
reasons: unanticipated system maintenance increased overtime expenditures, unanticipated expenditure
for prior year invoices, radios and alarms funded by the Homeland Security grant, a transfer from
Contingency was unforeseeable. Due to these factors, an appropriation transfer from Contingency to
Materials & Services and Personnel is necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency in the amount of $50,750 is required because
expenditures in Fiscal Year 2010 are forecasted to exceed the amounts currently appropriated in the
above-described departmental categories.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2010-043.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton, Sheriff's Office 317-3118
Jim Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGO
A Resolution Transferring Appropriations
Within the Various Funds of the 2009-2010 * RESOLUTION NO. 2010-043
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail from the Sheriff's Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1.
FROM:
TO:
That the following transfers of appropriations be made:
245-1700-501.97-01
245-1700-421.18-76
TO: 245-1700-421.44-50
TO: 245-1700-421.66-50
PAGE 1 OF 2-REsoLuTioN NO. 2010-043 (05/26/10)
Deschutes County Communication Systems,
Contingency $ 50,7:,0
Deschutes County Communication Systems,
Overtime $ 4,000
Deschutes County Communication Systems,
Radio Site Rental $ 18,0(00
Deschutes County Communication Systems,
Minor Tools & Equipment $ 28,750
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of May, 2010.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: ALAN LINGER, Vice -Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2 -RESOLUTION NO. 2010-043 (05/26/10)
Page 1ot1
Jeanine Faria
From: James Ross
Sent: Tuesday, May 11, 2010 12:56 PM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria; Tim Edwards
Subject: Communications System
Attachments: Appropriation transfer request Fund 245.xls
Marty
Attached is an Appropriation Transfer Request for Fund 245 Interagency Communication System.
Jim Ross
Business Manager
Deschutes County Sheriff's Office
541 322-4819
5/19/2010
Sheriffs Office
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Revised Budge
6,000
54,707
31,750
26,701
119,158
1. Unplanned system maintenance required more than planned overtime.
2. Payment of prior year invoices for site rental.
3. Radios and Alarms funded by Homeland Security Grant.
4. Funds transfer from contingency.
To (From)
0
0
0
d'
18,000
28,750
-50,750
0
Current '
Budgeted
Amount
2,000
36,707
3,000
r
119,158
1
Description
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Overtime
Radio Site Rental
Minor Tools & Equipment
Contingency
TOTAL
Category
(Pers, M&S, Cap Out,
Contingency)
Personnel
M&S
M&S
Contingency
Line Number
(HTE 14 digit code)
245-1700-421.18-76
245-1700-421.44-50
245-1700-421.66-50
245-1700-501.97-01
a)a).--N-4-it)
Sheriffs Office
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