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HomeMy WebLinkAboutRes 043 - Transfer Appropr - Communication SystemDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ork AGENDA REQUEST & STAFF REPORT For Board Business Meeting of May 26, 2010 Please see directions for completing this document on the next page. DATE: May 13, 2010 FROM: Marty Wynne Finance Phone # (541) 388-6559 TITLE OF AGENDA ITEM: Consideration and signature of Resolution #2010-043, transfer of appropriation in the Deschutes County Communication System Fund. PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: Consideration of Resolution #2010-043, transfer of appropriation in the Deschutes County Communication System Fund. Actual expenditures are projected to exceed the amounts originally appropriated in the Materials and Services and Personnel budgetary categories for the following reasons: unanticipated system maintenance increased overtime expenditures, unanticipated expenditure for prior year invoices, radios and alarms funded by the Homeland Security grant, a transfer from Contingency was unforeseeable. Due to these factors, an appropriation transfer from Contingency to Materials & Services and Personnel is necessary. FISCAL IMPLICATIONS: A transfer of appropriation from Contingency in the amount of $50,750 is required because expenditures in Fiscal Year 2010 are forecasted to exceed the amounts currently appropriated in the above-described departmental categories. RECOMMENDATION & ACTION REQUESTED: Approval and signature of Resolution #2010-043. ATTENDANCE: Marty Wynne DISTRIBUTION OF DOCUMENTS: Marty Wynne, Finance Department 388-6559 Larry Blanton, Sheriff's Office 317-3118 Jim Ross, Sheriffs Office 322-4819 REVIEWED LEGAL COUNSEL For Recording Stamp Only BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGO A Resolution Transferring Appropriations Within the Various Funds of the 2009-2010 * RESOLUTION NO. 2010-043 Deschutes County Budget and Directing Entries WHEREAS, attached is an e-mail from the Sheriff's Office requesting a transfer of appropriations, and WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to accommodate the request; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. FROM: TO: That the following transfers of appropriations be made: 245-1700-501.97-01 245-1700-421.18-76 TO: 245-1700-421.44-50 TO: 245-1700-421.66-50 PAGE 1 OF 2-REsoLuTioN NO. 2010-043 (05/26/10) Deschutes County Communication Systems, Contingency $ 50,7:,0 Deschutes County Communication Systems, Overtime $ 4,000 Deschutes County Communication Systems, Radio Site Rental $ 18,0(00 Deschutes County Communication Systems, Minor Tools & Equipment $ 28,750 Section 2. That the Finance Director make the appropriate entries in the Deschutes County Budget document to show the above appropriations. DATED this th day of May, 2010. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON DENNIS R. LUKE, Chair ATTEST: ALAN LINGER, Vice -Chair Recording Secretary TAMMY BANEY, Commissioner PAGE 2 OF 2 -RESOLUTION NO. 2010-043 (05/26/10) Page 1ot1 Jeanine Faria From: James Ross Sent: Tuesday, May 11, 2010 12:56 PM To: Marty Wynne Cc: Lacy Nichols; Jeanine Faria; Tim Edwards Subject: Communications System Attachments: Appropriation transfer request Fund 245.xls Marty Attached is an Appropriation Transfer Request for Fund 245 Interagency Communication System. Jim Ross Business Manager Deschutes County Sheriff's Office 541 322-4819 5/19/2010 Sheriffs Office O O tt E O ca 2 Revised Budge 6,000 54,707 31,750 26,701 119,158 1. Unplanned system maintenance required more than planned overtime. 2. Payment of prior year invoices for site rental. 3. Radios and Alarms funded by Homeland Security Grant. 4. Funds transfer from contingency. To (From) 0 0 0 d' 18,000 28,750 -50,750 0 Current ' Budgeted Amount 2,000 36,707 3,000 r 119,158 1 Description (Element -Object, e.g. Time Mgmt, Temp Help, Computer Hardware) Overtime Radio Site Rental Minor Tools & Equipment Contingency TOTAL Category (Pers, M&S, Cap Out, Contingency) Personnel M&S M&S Contingency Line Number (HTE 14 digit code) 245-1700-421.18-76 245-1700-421.44-50 245-1700-421.66-50 245-1700-501.97-01 a)a).--N-4-it) Sheriffs Office O O tt E O ca 2