HomeMy WebLinkAboutDoc 331 - IGA - Space Lease - Water Resources�JTESC
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 23, 2010
Please see directions for completing this document on the next page.
DATE: June 8, 2010
FROM: Teresa Rozic Property & Facilities 385-1414
TITLE OF AGENDA ITEM:
Consideration of signature of Document 2010-331, an Intergovernmental Office Space Lease
Amendment between Deschutes County and Oregon Water Resources Department..
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Since 2005, Deschutes County has leased office space at 1128 NW Harriman Street to the Oregon
Water Resources Department (the "WRD"). The WRD leases approximately 2,240 square feet of
space. The WRD has requested a one-year extension at the same rental amount.
FISCAL IMPLICATIONS:
Annual rental income is $37,908.00.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends signature of Document 2010-331.
ATTENDANCE: Teresa Rozic
DISTRIBUTION OF DOCUMENTS:
All originals back to Teresa Rozic to obtain final signature from the State.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
06/08/2010
Please complete all sections above the Official Review line.
Department:
Contractor/Supplier/Consultant Name:
Contractor Contact:
Diana Yashar
Type of Document: Lease Amendment
Property & Facilities
Oregon Dept of Water Resources
Contractor Phone #:
Goods and/or Services: Extend existing lease for office space
503.373.7131
Background & History: Since 2005, Deschutes County has leased office space at
1128 NW Harriman Street to the Oregon Water Resources Department (the "WRD").
The WRD leases approximately 2,240 square feet of space. The WRD has requested a
one-year extension at the same rental amount.
Agreement Starting Date:
July 1,2010
Annual Value or Total Payment:
Ending Date:
June 30, 2011
Annual rental income is $37,908.00
Insurance Certificate Received (check box)
Insurance Expiration Date:
SELF INSURED
Check all that apply:
❑ RFP, Solicitation or Bid Process
❑ Informal quotes (<$150K)
❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? ❑ Yes ❑ No
If No, has budget amendment been submitted? n Yes I I No
Is this a Grant Agreement providing revenue to the County? [1 Yes ® No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has beers notified that
it is a grant -funded position so that this will be noted in the offer letter: Yes 1 I No
6/9/201(
Teresa Rozic
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title:
Department Director Approval:
Phone #: 385-1414
Signature
1QCSjiv
D ate
Distribution of Document: All originals back to Teresa Rozic to obtain final signature
from the State.
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review Date
Document Number 2010-331
6/8/20111
STATE OF OREGON
INTERGOVERNMENTAL OFFICE SPACE LEASE AMENDMENT
THIS LEASE AMENDMENT, dated May 17, 2010, is made by and between DESCHUTES COUNTY
("Lessor") and the STATE OF OREGON, acting by and through its Department of Water Resources
("Lessee").
Lessor and Lessee are parties to a Lease dated July 1, 2005, (herein referred to as the Lease), covering
Premises described as approximately 2,800 square feet of office space less 560 square feet that County is
responsible for providing (for 2 staff members), leaving 2,240 square feet of office space plus the use of
common spaces such as toilet rooms, break room, hallways, and a conference room located at 1128 NW
Harriman, Bend, Deschutes County, Oregon, 97701.
Lessor and Lessee desire to amend or supplement the Lease.
In consideration of the mutual agreements contained herein, Lessor and Lessee agree that the Lease shall be
amended or supplemented as follows:
1. Term. The term of this Lease is hereby extended for a period of one (1) year commencing July 1,
2010, and continuing through June 30, 2011.
2. Rent. The monthly Base Rent for the extension period shall be per the following Rent Schedule:
LEASE PERIOD
July 1, 2010 — June 30, 2011
BASE RENT
$3,159.00
Except as expressly amended or supplemented hereby, all other terms and conditions of the Lease shall remain
in full force and effect.
State Workers' Compensation Act. Should Lessor employ any "subject worker," as defined in ORS
656.005(28), to perform any work required under this Lease, the Lessor shall comply with the Workers
Compensation Law, ORS 656.001, et seq. Lessor, to the extent it employs such "subject worker(s)," am
Lessor's contractors or subcontractors, if any, and any employers providing work, labor or materials under thi
Lease are "subject employers" under the Workers' Compensation Law and shall comply with ORS 656.017
which requires "subject employers" to provide Oregon workers' compensation coverage that conforms t,
Oregon law for all of their "subject workers", or are exempt under ORS 656.126.
This Lease Amendment shall not become effective nor be binding on the State of Oregon or the Lessee agencvv
until it has been executed, in the signature spaces provided below, by all parties to the Amendment.
Page 1 DAS LEASE CONTROL NUMBER 101357
G, 2.010 .;'3
LESSOR: BOARD OF COUNTY COMMISSIONERS
DESCHU I'ES COUNTY
By
TAMMY BANEY, Commissioner
By
By
DENNIS LUKE, Commissioner
ALAN UNGER, Commissioner
Date
APPROVED AS TO LEGAL FORM
By
Date
LESSEE: STATE OF OREGON acting by and through its
Department of Water Resources
Date � 'og-eo -/O
APPROVAL: STATE OF OREGON acting by and through its
Department of Administrative Services
By
Facilities Division
Date
INTRGOVAMEND BEND HARRIMAN
DY 1/04/10
Page 2 DAS LEASE CONTROL NUMBER 101357