HomeMy WebLinkAboutRes 085 - Transfer Appropr - Gen Support - AdminDeschutes County Board of Commissioner
1300 NW Wall St., Suite 200, Bend, OR 97701-196(
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orl
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 23, 2010
Please see directions for completing this document on the next page.
DATE: June 14, 2010
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2010-085, transfer of appropriation in the General Support
Services -Admin Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2010-085 transferring appropriation within the General Support Services -
Admin Fund. During FY 2010, higher than anticipated Time Management was paid resulting in
increased Personnel costs to the Department of approximately $1,500.
FISCAL IMPLICATIONS:
A transfer of appropriation from Materials & Service to Personnel in the amount of $1,500 is requi -ed.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2010-085.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dave Inbody, BOCC 322-7697
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGO
A Resolution Transferring Appropriations
Within the Various Funds of the 2009-2010
Deschutes County Budget and Directing Entries
* RESOLUTION NO. 2010-085
WHEREAS, attached is an e-mail from the BOCC Administrative Analyst requesting a transfer
of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUT :S
COUNTY, OREGON, as follows:
Section 1.
FROM:
TO:
That the following transfers of appropriations be made:
625-0800-413.55-10
625-0800-413.18-75
Deschutes County General Support Services -Admin,
Printing/Binding $ 1,503
Deschutes County General Support Services -Admin,
Time Management $ 1,5C3
Section 2. That the Finance Director make the appropriate entries in the Deschutes Cou ity
Budget document to show the above appropriations.
DATED this rd day of June, 2010.
ATTEST:
Recording Secretary
PAGE 1 OF 1 -RESOLUTION NO. 2010-085 (6/23/10)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ALAN UNGER, Vice -Chair
TAMMY BANEY. Commissioner
Lacy Nichols
From: Dave Inbody
Sent: Thursday, June 03, 2010 5:04 PM
To: Marty Wynne
Cc: Lacy Nichols
Subject: FW: Fund 625 Appropriation Transfer
Attachments:
Fund 625 Appropriation Transfer.xls; 20100603110259.pdf
Fund 625 20100603110259.p
)propriation Transfe df (131 KB)
Marty,
Can you please make a request for the following appropriation transfer for Fund 625?
Please let me know if you need any additional information.
Thanks,
Dave
Original Message
From: Jeanine Faria
Sent: Thursday, June 03, 2010 11:01 AM
To: Dave Inbody
Cc: Lacy Nichols
Subject: Fund 625 Appropriation Transfer
Attached is an Excel file for the appropriation transfer to Personnel for Fund 625. also
attached are projections of both Personnel and M & S. It APPEARS there could be
sufficient appropriation in M & S to transfer $1,500 to Personnel. However, please krep
in mind that all July and August payments for goods received or services rendered on )r
before June 30, 2010 will be reported as FY 2010 expenditures.
As transferring appropriation to or from any of the categories has absolutely NO impart on
the actual beginning net working capital for the subsequent year, the recommendation .s
normally to transfer appropriation FROM contingency to any of the expenditure categor.es.
All we're trying to do is to have sufficient appropriation for the actual amounts
expended.
The final Board meeting for FY 2010 is June 23. As the Board's office requires all
resolutions to be submitted not later than June 16, it will be necessary to request a
resolution (email to Marty with Excel file attached, copy to Lacy) not later than Thursday
June 10.
Process:
1) Complete the Supplemental Budget Request Spreadsheet.
2) Send an email to Marty explaining why the supplemental budget is needed and requesting
that Finance prepare a resolution. Attach the Excel file to the email
3) Copy Lacy Nichols on the email.
Jeanine
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Revised
Budget
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TOTAL 5,600 - 5,600
To (From)
1,500
(1,500)
Current
Budgeted
Amount
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2,500
Description
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
LTime Management
Printing/Binding
Category
(Pers, M&S, Cap Out,
Contingency)
Personnel
Materials & Services
Line Number
(HTE 14 digit code)
625-0800-413.18-75
625-0800-413.55-10
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