HomeMy WebLinkAboutDoc 333 - Space Use Agrmt - Kemple DentalDeschutes County Board of Commissioner.
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or.;
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of July 14, 2010
Please see directions for completing this document on the next page.
DATE: July 6, 2010
FROM: Teresa Rozic Property & Facilities 385-1414
TITLE OF AGENDA ITEM:
Consideration of signature by county administrator of Document 2010-333, an Addendum to Space Use
Agreement between Deschutes County and Kemple Memorial Children's Dental Clinic.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
This is a one-year extension of an office space lease. The Kemple Memorial Children's Dental Clinic
leases approximately 312.5 square feet of space in the Public Safety Complex, Juvenile Communit.v
Justice Building. They have leased this space since 2006. Kemple is an emergency dental clinic for
low-income school age children (K - 12). As provided for in the lease, Kemple has exercised its option
to renew the lease for another year.
FISCAL IMPLICATIONS:
In exchange for the office space, Kemple provides necessary dental services to juveniles housed in the
Juvenile Community Justice facility.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends signature by the county administrator.
ATTENDANCE: Teresa Rozic
DISTRIBUTION OF DOCUMENTS:
One fully signed original to Teresa Rozic for the Lessee.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
July 6, 2010
Please complete all sections above the Official Review line.
Department:
Contractor/Supplier/Consultant Name:
Contractor Contact:
Vickie Matthews
Property & Facilities
Kemple Memorial Children's Dental Clinic
Contractor Phone #:
Type of Document: Addendum To Space Use Agreement
Goods and/or Services: Extend existing lease.
541-617-1653
Background & History: This is a one-year extension of an office space lease. The
Kemple Memorial Children's Dental Clinic leases approximately 312.5 square feet of
space in the Public Safety Complex, Juvenile Community Justice Building. They have
leased this space since 2006. Kemple is an emergency dental clinic for low-income
school age children (K - 12). As provided for in the lease, Kemple has exercised its
option to renew the lease for another year.
Agreement Starting Date:
July 1,2010
Ending Date:
June 30, 2011
Annual Value or Total Payment: In exchange for the office space, Kemple provides
necessary dental services to juveniles housed in the Juvenile Community Justice
facility.
® Insurance Certificate Received (check box)
Insurance Expiration Date:
Check all that apply:
RFP, Solicitation or Bid Process
Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
II
II
II
12/22/2010
Funding Source: (Included in current budget? I I Yes ❑ No
If No, has budget amendment been submitted? ❑ Yes U No
Is this a Grant Agreement providing revenue to the County? ❑ Yes
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
No
7/6/2010
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant -funded position so that this will be noted in the offer letter: I I Yes I I No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Teresa Rozic Phone #: 385-1414
4i
Department Director Approval: �.-�z "�� 1 (La r�p i b
9
Si nature bate
Distribution of Document: One fully signed original to Teresa Rozic for the Lessee.
Official Review:
County Signature Required (check one): D BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review Date
Document Number
7/6/201 )
REVIEWED
LEGAL COUNSEL
ADDENDUM TO SPACE USE AGREEMENT
Parties:
DESCHUTES COUNTY, a political subdivision of the State of Oregon (Lessor)
KEMPLE MEMORIAL CHILDREN'S DENTAL CLINIC, a nonprofit corporation, (Lessee)
WHEREAS, County and Program entered into a Space Use Agreement (DC
2006-245) on August 11, 2006, ("the Agreement") covering Space described as
approximately 312.5 square feet of office space in the Deschutes County Juvenile
Justice Center located at 63360 Britta Street, Building 1, Bend, Deschutes County,
Oregon 97701 (the "Premises"); and
WHEREAS, the parties have amended the Agreement (DC 2008-23 and 2009-
308) to extend the term and make other changes; and
WHEREAS, the parties desire to once again exter'd the term of the Agreement;
NOW, THEREFORE, the parties agree that the Agreement is hereby amended to
read as follows:
1. Term: The term of this Agreement shall commence June 1, 2006 and shall
terrninate June 30, 2011, unless sooner terminated. Lessor and Lessee each reserve
the right to terminate this Lease prior to its expiration with thirty (30) days written notice,
given to the other party.
Except as otherwise provided in this Addendum, the terms and conditions of the
Agreement remain in effect.
LESSOR:
LESSEE:
DATED this day of , 2010
DESCHUTES COUNTY
By:
Dave Kanner, County Administrator
DATED this Z� day of
2010
KEMPLE'MEMQ,RIAL CHILDREN'S DENTAL CLINIC
By:
Nie and Titl
2
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Kemple DC 2010-333 Page 1 of 1