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HomeMy WebLinkAbout2010-08-11 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, AUGUST 11, 2010 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Dennis R. Luke and Tammy Baney; Commissioner Alan Unger was out of the office. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; David Givans, Internal Auditor; Tom Blust, Road Department; Laurie Craghead, County Counsel; Nick Lelack, Community Development; Hillary Borrud of The Bulletin; and nine other citizens Chair Luke opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was a Presentation and Update of Activities from the Humane Society of Redmond. Mike Daly and Chris Bauersfield of the HSR introduced Don Wayne, who developed their business plan. Mr. Daly went through the plan at this time (a copy of which is attached for reference). Mr. Daly said that their refundable bottle & can program is bringing in about $900 per month. They are getting income from a person who does dog washes in the event center, and they are also getting regular income from renting out the event center and the RV storage facility. They are also doing off-site fundraising events including vaccination clinics and a golf tournament. Minutes of Board of Commissioners’ Business Meeting Wednesday, August 11, 2010 Page 1 of 7 Pages They recently opened a thrift store that has been very successful. The initial cost of setup was about $12,000, and they made $22,000 the first month. The initial estimate for revenue from the thrift store is about $60,000 a year. Because there were so many items donated, they had to get a warehouse to store and sort it all. They are now using both that location and the original location for sales. They feel that the thrift store will be the biggest revenue generator for the shelter. Chris Bauersfield stated that they have the benefit of two years of data to compare costs. There was a 30% loss in revenue in 2008-09. Income went up in 2009-10, in part due to the spay/neuter program. Their adoption fees were raised and more adoptions took place. They anticipate about $100,000 will be generated by the spay/neuter program. The publicly-owned animals’ surgery fees cover the costs of spaying and neutering shelter animals. They are also adopting out kittens prior to spay or neuter but require a deposit for the surgery. People have to bring back the animals to get their deposit. Operating expenses did increase, mostly for veterinary care. The shortfall was reduced by $67,000 a year. They had a 5% increase in animals being brought in, and their euthanasia rate is about 5%, although they transferred 387 animals to other shelters during the year. They have been taking in small dogs from cities in California because those dogs are easier to place. They redistribute animals as needed and send some to other shelters. They provide low-cost veterinary care to the pets of some citizens. Commissioner Luke stated that most jurisdictions require licensing in order to control rabies. Ms. Bauersfield stated that licensing also can get a lost dog back home more quickly. Commissioner Baney said that a few years ago the future of the shelter was very insecure. She is pleased that things are much better due to the hard work of individuals and the community. Mr. Kanner stated that about half of the loan taken out by the shelter has been repaid through their efforts and from a few large donations through trusts. 3. Before the Board was Consideration of Signature of Order No. 2010-042 Directing the Permanent Closure of Deschutes-Pleasant Ridge Road at the Intersection of Highway 97. Minutes of Board of Commissioners’ Business Meeting Wednesday, August 11, 2010 Page 2 of 7 Pages Tom Blust said that he and Pat Creedican met with Mary Meloy about impacts to the Sheriff’s Posse, which owns property in the area. Mr. Creedicam stated that they addressed concerns about access and vandalism. Ms. Meloy and Mike Carnahan of the Sheriff’s Posse came before the Board. They said they both attended the meeting. Ms. Meloy said that their main concern is safety. (She referred to an oversized map of the area.) They have a corral and small building on their ten acres, which abuts the railroad tracks. They would like to see a right-only turn allowed. They would also like a second access point on the property for various events, such as trail course events that they sanction where there might be 50 truck-trailer units brought in. Mr. Carnahan said they have been working on the property and events for nearly 30 years. They have meetings there and other activities. They need space for circulation and an additional exit in case of an emergency. Commissioner Luke asked if a second access permit would be admissible. Mr. Blust indicated that since it is a dead-end road, he sees no problem with this. Ms. Meloy then asked for a third access with a gate and a fence. Commissioner Luke stated that they are using one access now, and does not understand why they should have three. He was told that they had wanted to do this for some time and the road action accelerated this desire. Commissioner Luke said that there will be a cul-de-sac where the road is closed off, and it will be paved. Commissioner Baney asked what the second access should be, and was told that it should be similar to what is already there. Dave Kanner stated the County road money cannot be spent on improving public property. He asked if the right of way is County property, and was told that most of it was. Mr. Farnsworth indicated that ODOT can contribute part of the cost. Commissioner Luke fully supports the closure of the road in any case. He would like to see any remaining safety concerns addressed, however. Mr. Carnahan stated that the fire district did not require a locking gate; a cul-de- sac will suffice. Mr. Blust will organize a meeting to discuss the issue further. BANEY: Move signature of Order No. 2010-042. LUKE: Second. VOTE: BANEY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, August 11, 2010 Page 3 of 7 Pages 4. Before the Board was Consideration of First Reading of Ordinance No. 2010-012, Amending County Code to Adopt a Terrebonne Community Plan. Nick Lelack gave a brief overview of the item. One owner wants to consolidate two properties that are not useable at this time. It appears that this can be done. BANEY: Move first reading by title only of Ordinance No. 2010-012. LUKE: Second. VOTE: BANEY: Yes. LUKE: Chair votes yes. Chair Luke conducted the first reading by title only. The second reading will take place at the Wednesday, August 25 business meeting. Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval. LUKE: Second. VOTE: BANEY: Yes. LUKE: Chair votes yes. Consent Agenda Items 5. Signature of Order No. 2010-045, Accepting the Petition and Setting a Date for a Public Hearing for Annexation into Deschutes County Rural Fire Protection District #1 6. Authorize County Administrator’s Signature of Document No. 2010-565, a Right of Entry to the U.S. Forest Service 7. Signature of Document No. 2010-564, an Amendment to an Intergovernmental Agreement with the Oregon Commission on Children & Families regarding Grant Funds 8. Signature of Document No. 2010-520, a Contract for Subgrant between the Deschutes County Commission on Children & Families and Healthy Families of the High Desert Minutes of Board of Commissioners’ Business Meeting Wednesday, August 11, 2010 Page 4 of 7 Pages 9. Signature of Document No. 2010-524, a Contract for Subgrant between the Deschutes County Commission on Children & Families and MountainStar Family Relief Nursery 10. Approval of Economic Development Grant Requests: ƒ Redmond-Sisters Hospice - $4,000 – Festival of Trees. Commissioners Luke and Unger granted $500; Commissioner Baney granted $1,000. ƒ NeighborImpact - $2,000 – Redmond child care network. Commissioners Luke and Baney granted $500; Commissioner Unger granted $1,000. ƒ La Pine Senior Activity Center - $6,000 – nutritional program. The three Commissioners granted $500 each. ƒ Heritage Theatre Company - $2,000 – community arts and meals Commissioners Baney and Unger granted $500 each. ƒ Sunriver Music Festival - $2,500 – expanding cultural tourism in Central Oregon. Commissioners Luke and Unger granted $500 each; Commissioner Baney granted $1,000. ƒ Deschutes County Healthy Beginnings - $2,400 – expanded health care and early intervention. Commissioner Baney granted $800. ƒ Common Table – $6,000 – remodeling project. Commissioners Luke and Unger granted $500 each; Commissioner Baney granted $2,000. 11. Approval of Minutes: ƒ Business Meeting of August 4 ƒ Work Sessions of August 2 and 4 ƒ Tri-County Meeting of July 20 ƒ Minutes of Executive Sessions: July 7, 19, 26 & 28; August 2 and 4 CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District in the Amount of $332,382.11. Minutes of Board of Commissioners’ Business Meeting Wednesday, August 11, 2010 Page 5 of 7 Pages BANEY: Move approval, subject to review. LUKE: Second. VOTE: BANEY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $2,019.31. BANEY: Move approval, subject to review. LUKE: Second. VOTE: BANEY: Yes. LUKE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,193,095.07. BANEY: Move approval, subject to review. LUKE: Second. VOTE: BANEY: Yes. LUKE: Chair votes yes. 15. ADDITIONS TO THE AGENDA None were presented. The meeting adjourned at 11:15 a.m. Minutes of Board of Commissioners’ Business Meeting Wednesday, August 11, 2010 Page 6 of 7 Pages