HomeMy WebLinkAboutDoc 579 - Amend IGA - Health ServicesDeschutes County Board of Commissions: s
1300 NW Wall St., Suite 200, Bend, OR 97701-196
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of September 1, 2010
DATE: August 23, 2010
FROM: Nancy England, Contract Specialist, Deschutes County Health Services, 322-7502
TITLE OF AGENDA ITEM:
Consideration of Chair Signature of Document #2010-579, Amendment # 1 to Intergovernmental Financial
Agreement Award #132011 between the Local Public Health Department and the Oregon Department of Hu Ilan
Services for the financing of Local Public Health Services for fiscal year 2010-2011.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
The 2010-201 1 Intergovernmental Agreement for the financing of public health services, effective July 1
2010, between the State of Oregon acting by and through its Department of Human Services and Deschutes
County, acting by and through its Deschutes County Health Services as the Local Public Health Authority
(LPHA), has been amended.
Amendment #132011-1 provides funding for specific Program Elements, modifies the service description for
Program Element #47, entitled "Family Health Services" (FHS) — Project Linking Actions for Unmet Needs
in Children's Health or LAUNCH and Section 1 of Exhibit C entitled "Financial Assistance Award" is
superseded and replaced in its entirety by Exhibit 1.
FISCAL IMPLICATIONS:
Maximum funding reimbursement for specific Program Elements is $707,472
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Document #2010-579, Amendment # 1 to Intergovernmental Financial Agreement
Award 4132011 between the Local Public Health Dept. and the Oregon State Department of Human Services is
requested.
ATTENDANCE: Nancy England, Contract Specialist
DISTRIBUTION OF DOCUMENTS:
Connie Thies, Dept. of Human Services (DHS), Office of Contracts & Procurement, 500 Summer St., E-03,
Salem, OR 9730]-1080, ph: 503-945-6372, FAX: 503-378-4324; and to Nancy England, Health Services
Department, 2577 NE Courtney Dr., Bend, OR 97701, 322-7516.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
Please complete all sections above the Official Review line.
August 12, 2010
Department: 1 Health Services, Health Department .1
Contractor/Supplier/Consultant Name:
Contractor Contact:
Contractor Phone #:
Oregon State Department of Human Services
Connie Thies, Office of Contracts & Procurements
541-945-6372
Type of Document: Amendment
Goods and/or Services: Consideration of Signature of Document #2010-579, Amendment to
Intergovernmental Financial Agreement Award #132011 between the Local Public Health
Department and the Oregon Department of Human Services for the financing of Local Public Health
Services for fiscal year 2010-2011.
Background & History The Oregon Department of Human Services administers Federal public
health grant funds, pools these funds with some state funds and then allocates these to local
health departments. This is the primary means by which State and Federal public health funds
are delivered to the local health authority.
The 2010-2011 Intergovernmental Agreement for the financing of public health services,
effective July 1, 2010, between the State of Oregon acting by and through its Department of
Human Services and Deschutes County, acting by and through its Deschutes County Human
Services as the Local Public Health Authority (LPHA), the entity designated, pursuant to ORS
431.375 (2).
Amendment #132011-1 provides funding for the following:
1- Section 1 of Exhibit C entitled "Financial Assistance Award" is superseded and replaced
in its entirety by Exhibit 1.
2- Program Element #47, "Family Health Services" (FHS) — Project LAUNCH (Linking
Actions for Unmet Needs in Children's Health) is added as set forth in Exhibit 2,
"Program Element Descriptions".
Agreement Starting Date:
July 1,2010
Annual Value or Total Payment:
$707,472
Ending Date:
® Insurance Certificate Received (check box)
Insurance Expiration Date:
Check all that apply:
II
County is Contractor
RFP, Solicitation or Bid Process
June 30, 2011
8/13/2010
x
Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? 7i Yes 1 No
If No, has budget amendment been submitted? Yes fl No
Is this a Grant Agreement providing revenue to the County? J Yes No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
1
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant -funded position so that this will be noted in the offer letter: { { Yes _ No
Contact information for the person responsible for grant compliance: Name: r
Phone #:
Departmental Contact and Title:
Phone #:
541-322-7516
Department Director Approval:
Nancy England, Contract Specialist
(6l8 10
Date
Distribution of Document: Nancy England, fax (541) 322-7565, Include complete
information if document is to be mailed.
Official Review:
County Signature Required (check one): fj 1 BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K butpl$150K; if >$150K, BOCC Order No.
Legal Review
�1YL (AI Date
Document Number 2010-579
8/13/20 0
In compliance with the Americans with Disabilities Act, this document is available in
alternate formats such as Braille, large print, audiotape, oral presentation, and electronic
format. To request an alternate format, call the State of Oregon, Department of Human
Services, Office of Forms and Document Management at (503) 945-7021, Fax (503)
373-7690, or TTY (503) 947-5330.
Agreement #132011
FIRST AMENDMENT TO DEPARTMENT OF HUMAN SERVICES
2010-2011 INTERGOVERNMENTAL AGREEMENT FOR THE
FINANCING OF PUBLIC HEALTH SERVICES
This First Amendment to Department of Human Services 2010-2011 Intergovernmental
Agreement for the Financing of Public Health Services, effective July 1, 2010 (as amended ti Le
"Agreement"), is between the State of Oregon acting by and through its Department of Human Services
("Department") and Deschutes County, acting by and through its Health Services ("LPHA"), the entity
designated, pursuant to ORS 431.375(2), as the Local Public Health Authority for Deschutes County.
RECITALS
WHEREAS, the Department and LPHA wish to modify the Financial Assistance Award set
forth in Exhibit C of the Agreement and...
WHEREAS, the Department and LPHA wish to add PE 47 "Family Health Services ("FHS") -
Project LAUNCH".
NOW, THEREFORE, in consideration of the premises, covenants and agreements contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree as follows
AGREEMENT
1. Section 1 of Exhibit C entitled "Financial Assistance Award" of the Agreement is heresy
superseded and replaced in its entirety by Exhibit 1 attached hereto and incorporated herein 1y
this reference. Exhibit 1 must be read in conjunction with Section 4 of Exhibit C, entitled
"Explanation of Financial Assistance Award" of the Agreement.
2. PE 47 "Family Health Services ("FHS") — Project LAUNCH" is hereby added as set forth in
Exhibit 2 "Program Element Descriptions" to this Amendment and hereby incorporated into the
Agreement by this reference.
3. LPHA represents and warrants to Department that the representations and warranties of LP 11A
set forth in Section 2 of Exhibit E of the Agreement are true and correct on the date hereof with
the same effect as if made on the date hereof.
4. Capitalized words and phrases used but not defined herein shall have the meanings ascri )ed
thereto in the Agreement.
2010-2011 Intergovernmental Agreement for the Financing of Public Health S
REVIEWD pages
132011-1 adb.doc - Deschutes County
I_FGAL COUNSEL fi;® 2 n 1 fl 17 9
5. Except as amended hereby, all terms and conditions of the Agreement remain in full force and
effect.
6. This Amendment may be executed in any number of counterparts, all of which when taken
together shall constitute one agreement binding on all parties, notwithstanding that all parties
are not signatories to the sane counterpart. Each copy of this Amendment so executed shall
constitute an original.
7. This Amendment becomes effective on the date of the last signature below.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set
forth below their respective signatures.
APPROVED:
STATE OF OREGON ACTING 13Y AND THROUGH ITS DEPARTMENT OF HUMAN SERVICES
(DEPARTMENT)
By:
Name: William .1. Coulolnbc
Title: Deputy Public Health Director
Date:
DESCIIUTES COUNTY ACTING BY AND THROUGH ITS HEALTH SERVICES (LPHA)
By:
Name: Dennis R. Luke, Chair
Title: Deschutes County Board of
Date: Commissioners
DEPARTMENT OF.IUSTICE— APPROVED FOR LEGAL SUFFICIENCY
Approved h1' D. Kevin Car/son, Senior Assistant Attorney General on June 7, 2010. Copy of approval
on filo at DHS, Office of Contracts and Procurement (OC&P.)
DEPARTMENT OF HUMAN SERVICES, OFFICE OF CONTRACTS & PROCUREMENT
By:
Nanic: Phillip G. McCoy, OPBC
Title: Contract Specialist
Date:
2010-2011 Intergovernmental .grcenunt for lite Financing of Public Health Services l'age 2 or 8 pages
132011-1 adh.doc - Deschutes County
EXHIBIT 1
FINANCIAL ASSISTANCE AWARD
State of Oregon Page 1 of 2
Department of Human Services
Public Health Services
1) Grantee
Name. Deschwes County I-HeaItr. DepL
:TrOneet 2577N, E CaFJOne,yr
dty: Be,-,r1
:-.Dta!:e IJR zip (Thde <,-.1770 1
2) issue Date
iu'y '27, 2012
This Action
AMENDMENT
P.1(2011
3) Award Period
From .uiv 1 2010 Througn June 32 2'311
4) DHS Public Health Funds Approved
Previous. Increase/ tr,r,int
Program Ay,rard (Decrease'l Av..,arc
PE 21 '.---',-,a,3- ---,iic,p,-:,11 tar F'JhIii-. HeaLn
105,734
CI
105 734
( ,
PE 113 TO Ca-::e '.1ager-in
3,0Ui3
U
7. hoi:-
'E :17 HIV Prevention Ser.,/Ices;
H15' Prevention BIsick (3rant `:;_eu,r,-,:ec,
30222
0
:30 222
1-7.-::,cifi'','•,ThiLe Tir,s. 11 "---d\-/ ! AIDS Ser,,,,ces
E Li:,i Rvac '..`vnii_e--careflaagerireW
7,3,534
0
75 53.4
oF 11;1i F1yi 3,•7,,.1-_11pporl Services
21 202
0
21 2,52
HE 1.2 PuO. Health Erne,,jem_y Htioa,o+less,d:_ldy-Acg 01
15, 105.
Cl
510{:-.-
( a
12 Pub. Heal h Erneroeory Preprire:tiessil,Aug 11:-June30)
110.,G00
0',::14
117.204
HE 13 Tobocco Fceventior: & Education
'100.123
I i.--.':,±:-.4'.-:!.
PE 15, Heac::-ry r,..Iacrimuriche: Pnase 2
05,000
I 8,1300
83,000
PE 40 'Vorrien Infants and Children
PAHLY HEALTH SERVICES
I350 442
21 .L%iO
1180 5...:10
abikI
'E 41 Farf ,y' Flaorrng Agency C).rant,
R4',.--IILY HEALTH SEHNICE:•:=;
130,422
0
1'3'2. 42:2
( c i
5) FOOTNOTES:
a:, ..L.1,,,,-Sept grantII---',F,'qic:,-'• anci inHir 037 52 of n-Arlirr
for Bloaiste,edro P it:A-notion_
;;, ,_._cLobtl if,' uogr,_ „Ione uiarit is 0494,501 inc :.,clude, ''.1.,-,.=1,:I,!-J1,'3,
anc: 021: .:1,I:14 for Ei,-easffeeclIng 7HDrlotion
,n) :'I, =IF; rIF:.t-. icr. Title X R,a-,e Grant $4:-";- :--'e7 IS T,tle V
.52 5J...1y ; - AugusJ..2,:': a.iyards, ra,_i-it b0 spoilt hy 0,".-' I 0 Lind report
Ln ‘.310fti-,.11.:,et,,,,,..eor, c.rai,00lies; ,:if 1.11112,,ypes;
:-_„, mc,:-e :rn3r one fund type ro,,,,e.,,,e,r, fe,-.1,:rralfur,,as may not.
federa: ',._ rids ,,,,,i_11 as Medicaid .,,.
f' The av,ordeo ariolititc, 111 150 -nclude env Phase 2 or A.dva-,,:ed
,an 21111 1 Conference A.,,,arci •:,-) ,--el no,n-ite''',
•- --1',.._'.51-3 -.-_, tcIal In7rr-H_-Azawiw, Bcisdc !r-Ipecial Payment A',/,.oro
-eported separat'iv
Jr-i NotrWoria Education and
of minimum Notntionai Foucailor
submitted tor that pe,iiod.
The same p,:_!,dtam may be ronaed
be LISe (:as match, -For other
Fhaoe 1 funds for -`i'D.--:! 1
Funding rnusI:. be tracked and
6) Capital Outlay Requested in This Action:
PI101 -iliprtiVal I-:; lerII,IIE:1 1.4:1 ::',.,-IpAa: I: )lItI--3y : .apth-il , •:allay is defineo 1105111 ,,...rt-r:IrII.VEL or Pciu, p-
mew: w:t1-1 a ;purchase pi ice Ti excess of 05. 702 and a lite expectancy -greater ihan one year
PROG.
PROGRAM ITEM DESCRIPTION COST APPROV
20111-2011 Intergovernmental Agreement for the Financing of Public Ilealth Services
132011-1 :MILdne - Deschutes County
Page 3 of 8 pages
State of
Department of
Public Hea
Oregon Page 2 of 2
Human Services
th Services
1) Grantee
Name: De:s'._hu l,= -s County Hea J', Dept_
S reet. 2F.77 N. E. Courtney
:ity: Bend
e OR Zip Code: 97701
2) Issue Date
uu y 2, 2010
This Action
A5 ENCMENT
F`r` 'I 1 '
3) Award Period
Frear .:113, 1 20' 0'' TIT ;_Ig June :30. 210 1 I
4) DHS Public Health Funds Approved
Pre'. io,.s Irlcr:=.a�;ef (Thant
Program , ,v'.:srd 1'ecrease Award
,-='E 4'2 fv1C4*Child & Adolescent Hea to ,;err gal F:_:rlci
-AMID('' HEALTH SERVICES
11 z2:
0
' I =12`
_
-'E 42 fv-1::> -Title\ Child & Adole ice t Healrh
A`,1ILY HEALTH SEES/MES
17 _25
0
17J2.2
f i
DE 42 MC-H-Titie`d -- Flex'-'.:ble nr{s
SAMIL'Y HEALTH SERVIC:`=S
4I 552
Ii
41.522
i e .i
'E 42 mc Periratril Health -- Genera Fund
FAMILY HEALTH :SERVICES
7.00 11
J
Q0r;
1e
='E 42 Ea pies First
Hai•v"ILY HEALTH S`RVIG=S
1t1.2,7,.:,
:-' --
1 - ''
='E 42 C:re7J2rI 1;';t1 -,curare
ySI1LY;-.EALTHSERVICES
2'1 017
_
21 100
2E 43 1°r,1 l 7i_ati , Speciai—'ayrnerlts
AN1ILY HEALTH SERVICES
43. 1 1
13
42 11
c;.1 -I '
'E 44 s t_h-.r'1 Eased He ash 1_:ent_-s
A'v11LY HEALTH SERVICES
l'2: -1,1(
U
i f 1
='E 47 L ri�kina Ac. -=_m_; fur ("rnet Needs in Children's Healih
f
- 10541.054
TI-,TAL
5) FOOTNOTES:
":_;-3, 700 of k:ra1 2v,_ard must be II(ed Y' _,-E-1_4--,- harries to 31 '
shot:I'J LI ;e the results of their 201_17'' assessment dent- Rrp:`71 _:;
rnrrst 55 spent,! uh 1c 1tec 22:7eplerron 20 5. These t_.Inss
72.974 representr. Fars,,, Direct Nu rir;n Education one-time
''',/,1(..::;2 rec'r eea __s P. C. E. cne-44n7e furn ins_
01,2 represents ents .,mar-en1 on -tine frnidi•,rl.
1.7552):
71_7.472
2,412
;e_1la•1':~ _ The =-ealth L;et,a-tmenr_
,' 5., ' : -__'her 2s. 2n 10 = urds
rn ; he rei_'o,-:er1 Je[lJr " Iy.
fen, _h nq-
6) Capital Outlay Requested in This Action:
Error a,pp`ovnl Is 75221(50 for '- 31_0t;3 t—tliiav 251:,,t3 ' _2t1=i is 'lefln .a, as an e.xperd t, -Ire for es:1-1tp-
r1ei', '.40 =a stirchase price n exce of SS5 I:00 rs a Ile ex1'c`i'_dricv tiller, _r bran '.! -3r.
PROG,
PROGRAM ITEM DESCRIPTION COST APPROV
HI
-
2010 -2011 Intergovernmental Agreement for the 11' mincing of Public 1lcaltlr Scr� ices
132011-1 adb.doc - Deschutes Counts
Page 4 of R pages
EXH1131'f 2
PROGRAM ELEMENT DESCRIPTIONS
Program Element #47: Family Health Services ("FHS") Project LAUNCH
(Deschutes Co. only)
1. General Description and Purpose.
a, The Substance Abuse and Mental Health Services Administration, SAMIISA has awarded
funds to the State of Oregon to initialize and support specific ongoing activities related to
"Linking Actions for Unmet Needs in Children's Health" (Project LAUNCH). The purpose
of Project LAUNCI1 is to promote the wellness of young children, birth to eight years of
age. Project LAUNCII defines wellness as optimal functioning across all developmental
domains, including physical, social, emotional, cognitive and behavioral health. Project
LAUNCH is a five year grant, from 2009-2014, with a demonstration project component in
Deschutes County.
b. The purpose of Oregon LAUNCH is to develop a state and local coordinated child -serving
system that integrates behavioral and physical health services. Oregon LAUNCII will
provide an integrated and holistic system of wellness, prevention and treatment services to
assist 1,500 children, birth to eight -years of age, and their families in Deschutes County,
Oregon over a live -year period.
c. The funds provided under this Financial Assistance Agreement for this Program Clement
shall only be used, in accordance with and subject to the requirements and limitations set
forth below, as supplemental funds to support Oregon LAUNCII.
2. Definitions Specific to Oregon LAUNCH.
a, Early Childhood Matters - Oregon's framework for a statewide birth -through -live Carly
Childhood system.
h. The Early Childhood Council (ECC) - This council consist of three subcommittees:
• Health Matters
• Carly Learning Matters
• Family Matters
3. Local Project LAUNCH Resources, Organizations, and Related Programs:
a. Child Care Resource and Referral is the resource and referral that provides services and
mental health consultation to childcareproviders.
b. Deschutes County Commission on Children and Families (DCCF) is a governmental
agency that promotes child abuse prevention and early intervention through early childhood
care, education and community partnerships.
20111-2011 Intergovernmental Agreement for the Financing or Public llcallh Services Page 5 of 8 pages
1321111-1 adh.doc - Deschutes (bunk'
c. Deschutes County Health System - School -Based Health Centers (DCHS- SBHC) arc
primary care health clinics located in the elementary schools in Deschutes County.
d. Family Access Network (FAN) is a local non-profit organization that provides family
advocacy services in every public school to assist children and families in accessing
services to meet basic needs.
c. Family Access Network Coalition (1 8 organizations) is a school based organization that
advocates for children and families.
f. Family Resource Center (FRC) is the primary local provider for parenting education.
FRC currently uses:
o Incredible Years ([Y)
o Parenting Wisely (PW)
g. Healthy Beginnings is a prevention -focused program to ensure that children meet age-
appropriate developmental standards upon entering kindergarten and increase parents' skills
by bringing accessible, educational, preventive screenings to children ages birth to 5 and
their parents.
h. Healthy Families of the High Desert is a child abuse prevention program that provides
parent groups and home visitation services to first time parents.
i. KIDS Center is a local organization that offers advocacy, child abuse prevention programs,
medical assessments, victim counseling, family therapy, and parent training services.
j. Latino Community Association is a local organization that serve as the resource for the
local Hispanic community.
k. Local Interagency Coordinating Council is a group of providers and families who
coordinate services for children with disabilities.
1. Mountain Star Family Relief Nursery is an emergency childcare and support system for
families that are facing domestic violence, child abuse, and neglect.
m. Neighbor Impact is the local organization that provides head Start programs.
n. Parent Child Interaction Therapy is an intervention developed to reduce child behavioral
problems and risks for child abuse.
o. Promoting First Relationships is an intervention model that to promote trusting and
secure caregiver -child relationships and the child's healthy social emotional development.
4. Procedural and Operational Requirements. 'The funds provided under this Cooperative
Agreement between SAMHSA, the State of Oregon Department of Human Services, and
Deschutes County shall only be used to support activities related to planning, administration,
operation, and delivery of services as outlined by the SAM [ISA Project LAUNCH grant
guidelines.
21110-21)11 Intergovernmental Agreement for the Financing or Public 1leallh Services Page 6 or ti pages
132011-1 adb.(i e - Deschutes Count)
a. SAMHSA Project LAUNCH - Specific Local Requirements and Timelines
1.) Create and fill the local -level position of Child Wellness Coordinator by fanuary 4,
2010.
2.) Convene Deschutes County Council on Young Child Wellness on a recurring basis.
3.) Develop a local level strategic plan for the LAUNCH initiative by May 17w, 2010.
4.) Implement local level changes in child wellness policy, service systems, evaluation,
as indicated by the LAUNC11 strategic plan throughout the 5 year grant cycle, 2009-
2014.
5.) Participate in the Evaluation Task Force and contribute data to the Evaluation Plan on
a recurring basis.
6.) Train providers on I ;vidence Based Program Interventions identified in the Grant:
Promoting First Relationships, Parents as Teachers, Parent Child Interaction Therapy
and incredible Years throughout the 5 year grant cycle, 2009-2014.
7.) Increase early identification of development and mental health issues through
comprehensive developmental assessments and referral. The School Based Health
Centers will begin using these developmental assessments by March, 2010.
8.) Integrate Parent Child Interaction Therapy into primary care in school-based health
clinics and FQI IC settings throughout the 5 year grant cycle, 2009-2014.
9.)
Create Healthy Child Family Support Teams (HCFST) at the School Based health
Centers (SBE IC). These I ICFSTs will consist of a nurse practitioner, a mental health
consultant and a family access network advocate, who will provide coordinated
services and healthcare in a "Medical home" model. The HCFST will provide care
throughout the 5 year grant cycle, 2009-2014.
10.) implement "Promoting First Relationships" in the Deschutes County public health
nurse home visiting program by December, 2010.
II.) Lxpand "Parents as leachers" into the community home visitation programs offered
by Healthy Families of the High Desert throughout the 5 year grant cycle, 2009-2014.
12.) Provide parent skills training using: Incredible Years" and "Parenting Wisely"
curricula by June, 2010.
13.) Work with DCHS Public Information Coordinator to create and implement a Young
Child Wellness campaign by December, 2011.
2010-2011 Intergovernmental Agreement for the Financing of Public Health Services Page 7 of 8 pages
1321111-1 adb.doc - Deschutes County
b. Reporting Obligations and Periodic Reporting Requirements. In addition to the
reporting obligations set forth in section S of Exhibit l?, of this Agreement, LPIIA, will
submit a quarterly invoice to the DiIS Contract Administrator describing work performed,
timelines and budget updates on a quarterly basis during the current Agreement period.
2010-2011 Intergovernmental Agreement fur the Financing of Public health Services Page 8 of 8 pages
132011-1 adb.duc - Deschutes County