HomeMy WebLinkAboutDoc 594 - Family Drug Court Grant AgrmtDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of September 29, 2010
Please see directions for completing this document on the next page.
DATE: September 22, 2010
FROM: Sheryl Hogan, Quality Improvement Specialist Phone: 322-7571
Health Services --Behavioral Health Division
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document #2010-594, Criminal Justice Commission, Family Drug
Court Grant.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The Deschutes County Mental Health Court Program was implemented in 2002 and developed
through extensive planning, collaboration and partnerships with the District Attorney, the Trial
Court Administrator, Public Defenders, The Sheriff, The County Jail, Community Behavioral
Health Director and the Circuit Court Judge. Deschutes County Mental Health Court offers
intensive court supervision as an alternative to incarceration for moderate to high-risk offenders
with a mental illness. Representatives from Behavioral Health Division, District Attorney's Office
and Circuit Court established the existing goals to guide program development, implementation and
operations, including: Protect public safety; Reduce the frequency with which individuals' mental
health and co-occurring disorders come into contact with the criminal justice system; Improve
coordination and collaboration between the criminal justice system, behavioral health, and social
service agencies to enhance engagement, retention and completion of treatment; Decrease the
inappropriate use of incarceration for individuals with mental illness; Improve the overall mental
health functioning, quality of life and well-being of program participants; Expedite case planning,
screening, disposition and processing of mental health court potential candidates.
FISCAL IMPLICATIONS:
Maximum compensation of $252,349.
RECOMMENDATION & ACTION REQUESTED:
Behavioral Health recommends approval.
ATTENDANCE: Sheryl Hogan, Quality Improvement Specialist
DISTRIBUTION OF DOCUMENTS:
An executed copy to:
Nancy England, Contract Specialist, Health Services
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form Is required to be submitted with ALL contracts and other agreements, regardless of whether the document Is to be
on a Board agenda or can be signed by the County Administrator or Department Director. lithe document Is to be on a Board
agenda, the Agenda Request Form Is also required. If this form Is not Included with the document, the document will be returned to
the Department. Please subml documents to the Board Secretary for tracidng purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
Please complete all sections above the Official Review line.
September 3, 2010
Department:
Health Services, Behavioral Health Division
Contractor/Supplier/Consultant Name:
Contractor Contact:
Oregon Criminal Justice Commission
Craig Prins, Director
Type of Document: Intergovernmental Grant Award
Goods and/or Services: Consideration and signature of document number 2010-594,
an Intergovernmental Grant Award between Oregon Criminal Justice Commission
(CJC) and Deschutes County Health Services, Behavioral Health Division.
Background & History: The Deschutes County Mental Health Court Program was
implemented in 2002 and developed through extensive planning, collaboration and
partnerships with the District Attorney, the Trial Court Administrator, Public Defenders,
The Sheriff, The County Jail, Community Behavioral Health Director and the Circuit
Court Judge. Deschutes County Mental Health Court offers intensive court supervision
as an altemative to incarceration for moderate to high risk offenders with a mental
illness. Representatives from Behavioral Health Division, District Attorney's Office and
Circuit Court established the existing goals to guide program development,
implementation and operations, including: Protect public safety; Reduce the frequency
with which individuals' mental health and co-occurring disorders come into contact with
the criminal justice system; Improve coordination and collaboration between the criminal
justice system, behavioral health, and social service agencies to enhance engagement,
retention and completion of treatment; Decrease the inappropriate use of incarceration
for individuals with mental illness; Improve the overall mental health functioning, quality
of life and well-being of program participants; Expedite case planning, screening,
disposition and processing of mental health court potential candidates.
Agreement Starting Date:
July 1, 2010
Annual Value or Total Payment:
Ending Date:
June 30, 2011
Maximum compensation is $252,349
® Insurance Certificate Received (check box)
Insurance Expiration Date:
Check all that apply:
County is Grantee
9/3/2010
❑ RFP, Solicitation or Bid Process
❑ Informal quotes (<$150K)
® Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? ® Yes E No
If No, has budget amendment been submitted? ❑ Yes ❑ No
Is this a Grant Agreement providing revenue to the County? ® Yes ❑ No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
2011
Terms/Conditions outlined in Exhibit A
October 31, 2010, April 30L2011, July 31,
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant funded position so that this will be noted in the offer letter: ❑ Yes ® No
Contact information for the person responsible for grant compliance: Name:
Hogan 541-322-7571
Departmental Contact and Title:
Phone #:
541-322-7516
Department Director Approval:
Nancy England, Contract Specialist
Sign t
Distribution of Document: Return both o
Health Department.
1.3. lo
Sheryl
re Date
als to Nancy England, Behavioral
Official Review:
County Signature Required (check one): Cl BOCC 0 Department Director (if <$25K)
❑ Administrator (if >$25K but <$1 50K; ' >$150K, BOCC Order No.
Legal Review -4/L- C�f-cDate 9- r 7
Document Number 2010-594
9/3/2010
SEP -82010
Criminal Justice Commission
Drug Court Implementation and Enhancement Grant Program
885 Summer Street NE
Salem, OR 97301
GRANT AWARD AGREEMENT AND PROVISIONS
DA 1'E: 07/01/10 GRANT #
PROGRAM NAME: Deschutes County Family Drug Court
ADMINISTERING Deschutes County Health
AGENCY: Services
GRANTEE: Deschutes County, acting TOTAL AWARD:
by and through its
Department of Deschutes
County Health Services
ADDRESS: 2577 NE Courtney Drive
Bend, OR
PROGRAM CONTACT:
Sheryl Hogan
FISCAL CONTACT: Sherri Pinner
AWARD PERIOD:
TELEPHONE:
TELEPHONE:
DC009-11
$252,349
July1,2010 throughJune
30, 2011
541-322-7571
541-322-7509
REVENUE
CJC Grant Funds
EXPENDITURES
Personnel
Contract/Consultant
LEGAL COUNSEL
BUDGET
$252,349
TOTAL REVENUE: $252,349
$54,523
$197,826
TOTAL EXPENDITURES: $252,349
1
IJC -au 10-594
GRANT AWARD AGREEMENT AND PROVISIONS
I. Provisions of Award
A. Agreement Parties. This Agreement is between the State of Oregon, acting by and through its Oregon
Criminal Justice Commission, hereafter called CJC, and the forenamed Grantee.
B. Effective Date and Duration. This Agreement shall become effective on the date this Agreement has been
fully executed by every party. Unless extended or terminated earlier in accordance with its terms, this
Agreement shall terminate on June 30, 2011. Agreement termination shall not extinguish or prejudice CJC's
right to enforce this Agreement with respect to any default by Grantee that has not been cured.
C. Grant Award and Performance Measures. In accordance with the terms and conditions of this Agreement,
Grantee shall implement the Drug Court Implementation and Enhancement Grant as described in the Program
Narrative, Goals, Outputs, and Performance Measures of Grantee's Grant Application (the "Program") and
accomplish Program activities and performance measures as stipulated in the agreed upon progress report.
D. Agreement Documents. This Agreement consists of the following documents, and any other document
referenced, which are listed in descending order of precedence: this Agreement, Exhibit A (Grant Application),
Exhibit B (Reimbursement Form).
E. Source of Funds. Payment for the Program will be from:
_X_the Edward Byrne :Memorial Justice Assistance Grant Program funds, CFDA #16.738;
_X_General Funds.
F. Merger Clause; Waiver. This Agreement and referenced documents constitute the entire Agreement between
the parties on the subject matter hereof. There are no understandings, agreements, or representations, oral or
written, not specified herein regarding this Agreement. No waiver, consent, modification, or change of terms
of this Agreement shall bind all parties unless in writing and signed by both parties. Such waiver, consent,
modification, or change, if made, shall be effective only in the specific instance and for the specific purpose
given. The failure of CJC to enforce any provision of this Agreement shall not constitute a waiver of CJC of
that or any other provision.
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TERMS AND CONDITIONS
II. Conditions of Award
A. The Grantee agrees to operate the Program as described in Grantee's application and to expend funds only in
accordance with the approved budget unless the Grantee receives prior written approval by CJC to modify the
Program or budget. Grantee agrees to cooperate with CJC to negotiate, if necessary, progress report
activity goals and performance measures for the Grantee and any contractual services. CJC may
withhold funds for any expenditure not within the approved budget or in excess of amounts approved by CJC.
Failure of the Grantee to operate the Program in accordance with the written agreed upon objectives contained
in the grant application, progress report, and budget will be grounds for immediate suspension or termination,
or both, of the grant Agreement pursuant to Section IV of this grant Agreement.
B. Funds Available and Authorized- Payments. Grantee shall not be compensated for work performed under this
Agreement by any other agency or department of the State of Oregon. CJC certifies that it has sufficient funds
currently authorized for expenditure to finance costs of this Agreement within CJC's current biennial
appropriation or limitation. Grantee understands and agrees that CJC's payment of amounts under this
Agreement is contingent on CJC receiving appropriations, limitations, allotments or other expenditure
authority sufficient to allow CJC, in the exercise of its reasonable administrative discretion, to continue to make
payments under this Agreement.
C. The Grantee agrees that all public statements referring to the Program must identify the source(s) of funds. If
any funds for this Program come from the U.S. Department of Justice, Office of Justice Programs, Bureau of
Justice Assistance, all public statements must state the percent or dollar amount of federal funds used in the
Program.
D. Maintenance, Retention and Access to Records; Audits.
1. Maintenance and Retention of Records. The Grantee agrees to maintain accounting and financial records
in accordance with Generally Accepted Accounting Principles (GAAP) and the standards of the Office of
the Chief Financial Officer set forth in the most recent version of the Office of Justice Programs (OJP)
Financial Guide, including without limitation in accordance with Office of Management and Budget
(OMB) Circulars A-87, A-102, A-110, A-122, A-133. All financial records, supporting documents,
statistical records and all other records pertinent to this grant or agreements under this grant shall be
retained by the Grantee for a minimum of six years following termination or expiration of this Agreement
for purposes of State of Oregon or Federal examination and audit provided, however, that if there is any
audit issue, dispute, claim or litigation relating to this Agreement or the Award, Grantee shall retain and
keep accessible the books of account and records until the audit issue, dispute, claim or litigation has been
finally concluded or resolved. It is the responsibility of the Grantee to obtain a copy of the OJP Financial
Guide from the Office of the Chief Financial Officer available at:
http://www.ojp.usdoj.gov/financialguide/index.htm and apprise itself of all rules and regulations set
forth.
2. Access to Records. CJC, Oregon Secretary of State, the Office of the Chief Financial Officer, the
General Accounting Office (GAO) or any of their authorized representatives, shall have the right of
access to any pertinent books, documents, papers, or other records of Grantee and any contractors or
subcontractors of Grantee, which are pertinent to the grant, in order to make audits, examinations,
excerpts, and transcripts. The right of access is not limited to the required retention period but shall last
as long as the records are retained.
3. Audits. If Grantee expends $500,000 or more in Federal funds (from all sources) in its fiscal year,
Grantee shall have a single organization -wide audit conducted in accordance with the provisions of
OMB Circular A-133. Copies of all audits must be submitted to CJC within 30 days of completion. If
Grantee expends less than $500,000 in its fiscal year in Federal funds, Grantee is exempt from Federal
audit requirements for that year. Records must be available for review or audit by appropriate officials
as provided in Section ILD.2. (Access to Records) herein.
4. Audit Costs. Audit costs for audits not required in accordance with OMB Circular A-133 are
unallowable. If Grantee did not expend $500,000 or more in Federal funds in its fiscal year, but
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contracted with a certified public accountant to perform an audit, costs for performance of that audit
shall not be charged to this grant.
E. Supplanting. The Grantee certifies that Federal funds will not be used to supplant State or local funds, but will
be used to increase the amount of funds that, in the absence of Federal aid, would be made available to the
Grantee to fund programs consistent with grant guidelines referenced in I.E. (Source of Funds).
F. Reports. Failure of the Grantee to submit the required financial, program or audit reports, or to resolve
financial, program, or audit issues may result in the suspension of grant payments or termination of
the grant Agreement.
1. Progress Reports. The Grantee agrees to submit a report each quarter on its progress in meeting each
of its agreed upon goals and objectives and comprehensive evaluation plan. Progress reports must
include data on performance measures. Reports must be received no later than October 31, 2010;
January 31, 2011; April 30, 2011; and July 31, 2011. Grantee shall submit annual and cumulative reports
no later than one month following the end of each year. Any progress report that is outstanding for
more than one month past the due date may cause the suspension or termination of the grant.
Grantee must receive prior approval from CJC to extend a progress report requirement past its due date.
This reporting schedule may be adjusted by CJC on an as needed -basis.
2. Financial Reimbursement Reports.
a. In order to receive reimbursement, the Grantee agrees to submit to CJC, Requests for
Reimbursement (RFR) which includes supporting documentation for all grant expenditures.
RFRs must be received no later than October 31, 2010; January 31, 2011; April 30, 2011; and July
31, 2011. Reimbursements for expenses will be withheld if progress reports are not submitted by
the specified dates or are incomplete. Any RFR that is outstanding for more than one month
past the due date may cause the suspension or termination of the grant. Grantee must
receive prior approval from CJC to extend an RFR requirement past its due date.
b. Reimbursement rates for travel expenses shall not exceed those allowed by the Federal travel policy.
Requests for reimbursement for travel must be supported with a detailed statement identifying the
person who traveled, the purpose of the travel, the times, dates, and places of travel, and the actual
expenses or authorized rates incurred.
c. When requesting reimbursement for equipment costing over $5,000, the Grantee agrees to provide
a description of the equipment, purchase price, date of purchase, and identifying numbers if any.
d. Reimbursements will only be made for actual expenses incurred during the grant period. The
Grantee agrees that no grant funds may be used for expenses incurred before July 1, 2010 or after
June 30, 2011.
e. Grantee shall be accountable for and shall repay any overpayment, audit disallowances or any other
breach of grant that results in a debt owed to the Federal Government pursuant to Sections II.U.,
ILV., and IV.B. CJC may apply interest, penalties, and administrative costs to a delinquent debt
owed by a debtor pursuant to the Federal Claims Collection Standards and OMB Circular A-129.
3. Procurement Standards
a. Grantee shall follow the same policies and procedures it uses for procurement from its non -Federal
funds. Grantees shall use their own procurement procedures and regulations, provided that the
procurement conforms to applicable Federal and State law and standards.
b. All procurement transactions, whether negotiated or competitively bid and without regard to dollar
value, shall be conducted in a manner so as to provide maximum open and free competition.
Justification must be provided to CJC for any non-competitive or sole -source procurement.
Justification should include a description of the program and what is being contracted for, an
explanation of why it is necessary to contract noncompetitively, time constraints and any other
pertinent information. All sole source procurements in excess of $100,000 must receive prior
written approval from CJC in addition to any other approvals required by law applicable to
4
Grantee. Interagency agreements between units of government are excluded from this requirement
to obtain CJC approval of sole source procurements.
c. The Grantee shall be alert to organizational conflicts of interest or non-competitive practices
among contractors that may restrict or eliminate competition or otherwise restrain trade.
Contractors that develop or draft specifications, requirements, statements of work, or Requests for
Proposals (RFP) for a proposed procurement shall be excluded from bidding or submitting a
proposal to compete for the award of such procurement. Any request for exemption must be
submitted in writing to CJC.
4. Audit Reports. Grantee shall provide CJC copies of all audit reports pertaining to this Agreement
obtained by Grantee, whether or not the audit is required by OMB Circular A-133.
G. Program Income. "Program income" means gross income received during the term of this Agreement
described in Section I.B by grantee or any of its subgrantees that is directly generated by a grant supported
activity or is earned as a result of this Agreement. Grant income includes, but is not limited to, income from
fees for services performed, registration fees, usage or rental fees from real or personal property acquired with
grant funds, sales of commodities or items fabricated under a grant, sale of property, royalties, attorney's fees
and costs, and proceeds received through asset seizure and forfeiture. Program income does not include
interest on grant funds, rebates, credits, discounts, and refunds, taxes, special assessments, levies, fines,
including fines resulting from law enforcement activities, and other such revenues raised by Grantee or any of
its subgrantees.
Program income, including income that remains unexpended upon expiration of this Agreement, must be
added to the grant funds and used as provided in Section I.0 of this Agreement. Program income also may be
used to meet any non-federal matching requirement of the grant agreement or may be deducted from the total
allowable costs to determine the net allowable costs.
Program income and expenditures must be reported on the Program Income Report (PIR) form and submitted
quarterly with each RFR. If any program income remains unexpended upon expiration of this Agreement must
be reported on the PIR that is submitted with the final RFR. Grantees that do not have any program income
must submit a PIR only with the final RFR. A copy of the PIR form can be found at
h ttp: / /www.oregon.gov/gC/newdrugcourt.shtml.
H. Monitoring.
1. CJC is responsible for monitoring and reviewing the activities of Grantee to ensure that all services
provided by Grantee under this Agreement conform to State and Federal standards and other
performance requirements specified in the Agreement. After reasonable notice and as often as CJC may
deem necessary during the grant award period, CJC may perform program and fiscal monitoring
pursuant to the Monitoring Policy and Procedures.
2. Grantee shall provide for program and fiscal reviews, including meetings with consumers,
subcontractors, and evaluators, review of service and fiscal records, policies, and procedures, staffing
patterns, job descriptions, and meetings with any staff and stakeholders directly or indirectly involved in
the performance of this Agreements, when requested to do so by CJC for purpose of monitoring.
I. Ownership of Work Product.
1. Definitions. As used in this Section, and elsewhere in this Agreement, the following terms have the
meanings set forth below:
"Grantee Intellectual Property" means any intellectual property owned by Grantee and developed
independently from the Program.
b. "Third Party Intellectual Property" means any intellectual property owned by parties other than CJC
or Grantee.
c. "Work Product" means every invention, discovery, work of authorship, trade secret or other
tangible or intangible item and all intellectual property rights therein that Grantee is required to
deliver to CJC pursuant to the Program
5
2. Original Works. All Work Product created by Grantee pursuant to the Program performed under this
Agreement, including derivative works and compilations, and whether or not such Work Product is
considered a work made for hire or an employment to invent, shall be the exclusive property of CJC.
CJC and Grantee agree that such original works of authorship are "work made for hire" of which CJC is
the author within the meaning of the United States Copyright Act. If for any reason the original Work
Product created pursuant to the Program is not "work made for hire," Grantee hereby irrevocably
assigns to CJC any and all of its rights, title, and interest in all original Work Product created pursuant to
the Program, whether arising from copyright, patent, trademark, trade secret, or any other state or
federal intellectual property law or doctrine. Upon CJC's reasonable request, Grantee shall execute such
further documents and instruments necessary to fully vest such rights in CJC. Grantee forever waives
any and all rights relating to original Work Product created pursuant to the Program, including without
limitation, any and all rights arising under 17 USC §106A or any other rights of identification of
authorship or rights of approval, restriction or limitation on use or subsequent modifications.
In the event that Work Product created by Grantee under this Agreement is a derivative work based on
Grantee Intellectual Property, or is a compilation that includes Grantee Intellectual Property, Grantee
hereby grants to CJC an irrevocable, non-exclusive, perpetual, royalty -free license to use, reproduce,
prepare derivative works based upon, distribute copies of, perform and display the pre-existing elements
of the Grantee Intellectual Property employed in the Work Product, and to authorize others to do the
same on CJC's behalf.
In the event that Work Product created by Grantee under this Agreement is a derivative work based on
Third Party Intellectual Property, or is a compilation that includes Third Party Intellectual Property,
Grantee shall secure on the CJC's behalf and in the name of CJC an irrevocable, non-exclusive,
perpetual, royalty -free license to use, reproduce, prepare derivative works based upon, distribute copies
of, perform and display the pre-existing elements of the Third Party Intellectual Property employed in
the Work Product, and to authorize others to do the same on CJC's behalf.
3. Grantee Intellectual Property. In the event that Work Product is Grantee Intellectual Property Grantee
hereby grants to CJC an irrevocable, non-exclusive, perpetual, royalty -free license to use, reproduce,
prepare derivative works based upon, distribute copies of, perform and display the Grantee Intellectual
Property, and to authorize others to do the same on CJC's behalf.
4. Third Party Works. In the event that Work Product is Third Party Intellectual Property, Grantee shall
secure on the CJC's behalf and in the name of CJC, an irrevocable, non-exclusive, perpetual, royalty -free
license to use, reproduce, prepare derivative works based upon, distribute copies of, perform and display
the Third Party Intellectual Property, and to authorize others to do the same on CJC's behalf.
Indemnity.
1. General Indemnity. To the extent permitted by Article XI, Section 10, of the Oregon Constitution and
the Oregon Tort claims Act, ORS 30.260 through 30.300, to the extent the Act is applicable, Grantee
shall defend, save, hold harmless, and indemnify within the limits and subject to the restrictions of the
Oregon Tort Claims Act, if applicable, the State of Oregon and CJC and their officers, employees and
agents from and against all claims, suits, actions, losses, damages, liabilities, costs and expenses of any
nature whatsoever, including attorneys fees, resulting from, arising out of, or relating to the activities of
Grantee or its officers, employees, subgrantees, or agents under this Agreement, except for liability
arising solely out of the wrongful acts of employees or agents of the State of Oregon or CJC.
2. To the extent permitted by Article XI, Section 7, or the Oregon Constitution and the Oregon Tort
Claims Act, ORS 30.260 through 30.300, to the extent the Act is applicable, State and CJC shall defend,
save, hold harmless, and indemnify within the limits and subject to the restrictions of the Oregon Tort
Claims Act, if applicable, Grantee and its officers, employees and agents against all claims, suits, actions,
losses, damages, liabilities, costs and expenses of any nature whatsoever, including attorney fees, resulting
from, arising out of, or relating to the activities of the State of Oregon and CJC or its officers,
employees, or agents under this contract, except for liability arising solely out of the wrongful acts of
employees or agents of Grantee.
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3. Indemnity for Infringement Claims. Without limiting the generality of the previous section, Grantee
expressly agrees to defend, indemnify, and hold CJC, the State of Oregon and their agencies,
subdivisions, officers, directors, agents, and employees harmless from any and all claims, suits,
actions, losses, liabilities, costs, expenses, including attorneys fees, and damages arising out of or
related to any claims that the work, the work product or any other tangible or intangible items
delivered to CJC by Grantee that may be the subject of protection under any state or Federal
intellectual property law or doctrine, or the CJC's use thereof, infringes any patent, copyright, trade
secret, trademark, trade dress, mask work, utility design, or other proprietary right of any third party;
provided, that State of Oregon shall provide Grantee with prompt written notice of any infringement
claim.
4. Control of Defense and Settlement. The Indemnitor shall have control of the defense and settlement
of any claim that is subject to the previous sections; however, neither Grantee nor any attorney
engaged by Grantee shall defend a claim in the name of the State of Oregon or any CJC of the State
of Oregon, nor purport to act as legal representative of the State of Oregon or any of its agencies,
without first receiving from the Oregon Attorney General, in a form and manner determined
appropriate by the Attorney General, authority to act as legal counsel for the State of Oregon, nor
shall Grantee settle any claim on behalf of the State of Oregon without the approval of the Attorney
General. An indemnitee under this Section II.I. may, at its election and expense, assume its own
defense and settlement in the event that the indemnitee determines that the indemnitor is prohibited
from defending the indemnitee, or is not adequately defending the indemnitee's interests, or that an
important governmental principle is at issue and the indemnitee desires to assume its own defense.
K. Insurance.
1. Workers' Compensation. All employers, including Grantee, that employ subject workers, as defined
in ORS 656.027, shall comply with ORS 656.017 and shall provide workers' compensation insurance
coverage for those workers, unless they meet the requirement for an exemption under ORS
656.126(2). Grantee shall require and ensure that each of its subcontractors complies with these
requirements.
2. Professional Liability Insurance. Grantee shall obtain and maintain in effect with respect to all
occurrences taking place during the period from the effective date of this Agreement through the
termination of this Agreement, professional liability insurance covering professional liability arising
from the conduct and implementation of the Program, from an insurance company authorized to do
business in the State of Oregon. Coverage limits shall not be less than:
_x_ $533, 300 combined single limit per occurrence for a political subdivision;
$1,600,000 combined single limit per occurrence for a corporation combined single limit per
occurrence.
3. Comprehensive or Commercial General Liability Insurance. Grantee shall obtain and maintain in
effect with respect to all occurrences taking place during the period from the effective date of this
Agreement through the termination of this Agreement, comprehensive or commercial general liability
insurance covering personal injury and property damage arising from the conduct and implementation
of the Program (including contractual liability coverage for the indemnity provided in this Agreement)
from an insurance company authorized to do business in the State of Oregon. Coverage limits shall
not be less than:
_x $533, 300 combined single limit per occurrence for a political subdivision;
$1,600,000 combined single limit per occurrence for a corporation combined single limit per
occurrence.
4. Automobile Liability Insurance. If in the conduct and implementation of the Program, Grantee
provides transportation for and/or transports individuals in automobiles, Grantee shall obtain and
maintain in effect with respect to all occurrences taking place during the period from the effective
date of this Agreement through the termination of this Agreement, automobile liability insurance with
a combined single limit, or the equivalent, of not less than $500,000 each accident for bodily injury
and property damage, including coverage for owned, hired or non -owned vehicles, as applicable.
7
5. Notice of Cancellation or Change. There shall be no cancellation, material change, reduction of limits, or
intent not to renew the insurance coverage(s) without 30 days prior written notice from the Grantee or its
insurer(s) to Oregon Criminal Justice Commission.
6. Certificates of Insurance. As evidence of the insurance coverages required by this Agreement, and
prior to the execution of this Agreement, Grantee shall furnish certificate(s) of insurance to Oregon
Criminal Justice Commission, Automobile Liability and Commercial General Liability insurance
coverage required by this section must name the State of Oregon, Oregon Criminal Justice
Commission, including its officers and employees as Additional Insureds but only with respect to acts
or omissions of the Grantee, its officers, employees or agents under this Agreement or in the conduct
or implementation of the Program to be provided under this Agreement. The Grantee shall be
financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance.
L. No Implied Waiver, Cumulative Remedies. The failure of CJC to exercise, and any delay in exercising any
right, power, or privilege under this Agreement shall not operate as a waiver thereof, nor shall any single or
partial exercise of any right, power, or privilege under this Agreement preclude any other or further exercise
thereof or the exercise of any other such right, power, or privilege. The remedies provided herein are
cumulative and not exclusive of any remedies provided by law.
M. Governing Law; Venue; Consent to Jurisdiction. This Agreement shall be governed by and construed in
accordance with the laws of the State of Oregon without regard to principles of conflicts of law. Any claim,
action, suit, or proceeding (collectively, "Claim") between CJC (or any other agency or department of the State
of Oregon) and Grantee that arises from or relates to this Agreement shall be brought and conducted solely
and exclusively within a Circuit Court for the State of Oregon; provided, however, if the Claim must be
brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United
States District Court for the District of Oregon. In no event shall this Section be construed as a waiver by the
State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity,
immunity based on the eleventh amendment to the Constitution of the United States or otherwise, from any
Claim or from the jurisdiction of any court. EACH PARTY HEREBY CONSENTS TO THE EXCLUSIVE
JURISDICTION OF SUCH COURT, WAIVES ANY OBJECTION TO VENUE, AND WAIVES ANY
CLAIM THAT SUCH FORUM IS AN INCONVENIENT FORUM.
N. Time is of the Essence. Grantee agrees that time is of the essence with respect to all provisions of this
Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to
limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.
O. Notices. Except as otherwise expressly provided in this Agreement, any communications between the parties
hereto or notice to be given hereunder shall be given in writing by personal delivery, facsimile, or mailing the
same by registered or certified mail, postage prepaid to Grantee or CJC at the address or number set forth on
page 1 of this Agreement, or to such other addresses or numbers as either party may hereafter indicate
pursuant to this Section. Any communication or notice so addressed and sent by registered or certified mail
shall be deemed delivered upon receipt or refusal of receipt. Any communication or notice delivered by
facsimile shall be deemed to be given when receipt of the transmission is generated by the transmitting
machine. Any communication or notice by personal delivery shall be deemed to be given when actually
delivered. Any communication or notice given by email shall be effective upon the sender's receipt of
confirmation generated by the recipient's email system that the notice has been received by the recipients' email
system. The parties also may communicate by telephone, regular mail or other means, but such
communications shall not be deemed notices under this Section unless receipt by the other party is expressly
acknowledged in writing by the receiving party.
P. Subcontracts, Successors and Assignments.
1. Grantee shall not enter into any subcontracts for any of the Program activities required by this
Agreement without CJC's prior written consent. Grantee shall require any subcontractors to comply in
writing with the terms and conditions of this Agreement and provide the same assurances as the
Grantee must in its use of Federal funds. CJC's consent to any subcontract shall not relieve Grantee of
any of its duties or obligations under this Agreement.
2. This Agreement shall be binding upon and inure to the benefit of CJC, Grantee, and their respective
successors and assigns, if any.
8
3. Grantee may not assign, delegate, or transfer its rights or obligations hereunder or any interest herein
without the prior consent in writing of CJC.
Q. No Third Party Beneficiaries. CJC and Grantee are the only parties to this Agreement and are the only parties
entitled to enforce the terms of this Agreement. Nothing in this Agreement gives, is intended to give, or shall be
construed to give or provide any benefit or right not held by or made generally available to the public, whether
directly, indirectly or otherwise, to third persons unless such third persons are individually identified by name
herein and expressly described as intended beneficiaries of the terms of this Agreement.
R. Survival. All provisions of this Agreement set forth in the following sections shall survive termination of this
Agreement: Section II.D. (Maintenance, Retention and Access to Records; Audits); Section II.F. (Reports); and
Section II.I. (Indemnity).
S. Severability. If any term or provision of this Agreement is declared by a court of competent jurisdiction to be
illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and
the rights and obligations of the parties shall be construed and enforced as if this Agreement did not contain
the particular term or provision held to be invalid.
T. Relationship of Parties. The parties agree and acknowledge that their relationship is that of independent
contracting parties and neither party hereto shall be deemed an agent, partner, joint venturer or related entity of
the other by reason of this Agreement.
U. Recovery of Funds.
1. Recovery of Overpayments. Grantee shall be accountable for and shall repay any overpayment or any
amounts resulting from any breach of this Agreement that results in a debt owed to the Federal
Government. CJC may apply interest, penalties, and administrative costs to a delinquent debt owed by a
debtor pursuant to the Federal Claims Collection Standards and OMB Circular A-129. The parties agree
to go through the process provided in Section IV.B. before Grantee is required to make any payment
under this paragraph.
2. Recovery of Unexpended Funds. Any grant funds disbursed to Grantee that remain unexpended on the
termination of this Agreement ("Unexpended Funds") must be returned to CJC. Grantee may, at its
option, satisfy its obligation to return Unexpended Funds under this Section by paying to CJC the
amount of Unexpended Funds or permitting CJC to recover the amount of the Unexpended Funds
from future payments to Grantee from CJC. If Grantee fails to return the amount of the Unexpended
Funds within fifteen (15) days after the date this Agreement is terminated, Grantee shall be deemed to
have elected the deduction option and CJC may deduct the amount demanded from any future payment
from CJC to Grantee, including but not limited to, any payment to Grantee from CJC under this
Agreement and any payment to Grantee from CJC under any contract or agreement, present or future,
between CJC and Grantee. If no such contracts or agreements are in effect and no future contracts or
agreements between Grantee and CJC are contemplated by CJC 15 days after the date this Agreement is
terminated, Grantee shall return the Unexpended Funds to CJC.
3. Recovery of Misexpended Funds. If CJC alleges that Grantee expended funds in violation or
contravention of this Agreement, CJC and Grantee shall enter into nonbinding discussions under
Section IV.B. within 15 days of CJC's notice to Grantee of the allegation, with such discussions to be
concluded within 45 days of CJC's notice to Grantee. If the parties determine that funds were in fact
expended in violation or contravention of this Agreement ("Misexpended Funds") then the
Misexpended Funds shall be replaced by Grantee within 15 days of that determination, unless CJC
agrees to another time or method of repayment. If the parties do not agree on the amount of
Misexpended Funds, CJC may recover the amount determined by CJC to be Misexpended Funds from
any future payment from CJC to Grantee, including, but not limited to, any payment to Grantee from
CJC under this agreement and any payment to Grantee from CJC under any contract or
agreement, present or future, between CJC and Grantee. If no such contracts or agreements are in
effect and no future contracts or agreements between Grantee and CJC are contemplated by CJC 15
days after the date of the determination of Misexpended Funds, Grantee shall return the Misexpended
Funds to CJC.
9
V. Amendments. CJC may agree to amend this to the extent permitted by applicable statutes and
administrative rules. No amendment to this Agreement shall be effective unless it is in writing signed by
the parties, and all approvals required by applicable law have been obtained before becoming effective.
III. Grantee Compliance and Certifications
A. Debarment, Suspension, Ineligibility and Voluntary Exclusion. The Grantee certifies by accepting grant funds
that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible,
nor voluntarily excluded from participation in this transaction by any Federal department or agency. (This
certification is required by regulations published May 26, 1988, implementing Executive Order 12549,
Debarment and Suspension, 28 CFR Part 69 and 28 CFR Part 67.)
B. Compliance with Applicable Law. The Grantee agrees to comply with all applicable laws, regulations, and
guidelines as written or as amended, of the State of Oregon, the Federal Government and CJC in the
performance of this Agreement. Without limiting the generality of the foregoing, Grantee agrees to comply
with all laws, rules and guidelines set forth in the most recent version of the Grant Management Handbook
published by CJC, including but not limited to:
1. The provisions of 28 CFR applicable to grants and cooperative agreements including Part 18,
Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence
Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and
Activities; Part 42, Non-Discrimination/Equal Employment Opportunity Policies and Procedures; Part
46, Protection of Human Subjects; Part 61, Procedures for Implementing the National Environmental
Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures, and Federal laws or
regulations applicable to Federal assistance programs.
2. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646).
3. Section 102(a) of the Flood Disaster Protection Act of 1973, P.L. 93-234, 87 Stat.97, approved
December 31, 1976.
4. Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive
Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.)
5. National Environmental Policy Act of 1969, 42 USC 4321 et seq.
6. Flood Disaster Protection Act of 1973, 42 USC 4001 et seq.
7. Clean Air Act, 42 USC 7401 et seq.
8. Clean Water Act, 33 USC 1368 et seq.
9. Federal Water Pollution Control Act of 1948, as amended, 33 USC 1251 et seq.
10. Safe Drinking Water Act of 1974, 42 USC 300f et seq.
11. Endangered Species Act of 1973, 16 USC 1531 et seq.
12. Wild and Scenic Rivers Act of 1968, as amended, 16 USC 1271 et seq.
13. Historical and Archaeological Data Preservation Act of 1960, as amended, 16 USC 469 et seq.
14. Coastal Zone Management Act of 1972, 16 USC 1451 et seq.
15. Coastal Barrier Resources Act of 1982, 16 USC 3501 et seq.
16. Indian Self -Determination Act, 25 USC 450f.
17. Hatch Political Activity Act of 1940, as amended, 5 USC 1501 et seq.
18. Animal Welfare Act of 1970, 7 USC 2131 et seq.
19. Demonstration Cities and Metropolitan Development Act of 1966, 42 USC 3301 et seq.
20. Federal Fair Labor Standards Act of 1938 (as appropriate), as amended, 29 USC 201 et seq.
10
C. Standard Assurances and Certifications Regarding Lobbying.
1.
No federal appropriated funds have been paid or will be paid, by or on behalf of the Grantee, to any
person for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, an officer or employee of Congress, or any employee of a member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a member of Congress,
an officer or employee of Congress, or an employee of a member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the Grantee agrees to complete and submit
Standard Form -LLL "Disclosure Form to Report Lobbying", in accordance with its instructions.
3. The undersigned will require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all subgrantees will certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fads to
file the required certification will be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
D. Certification of Non-discrimination.
1. The Grantee, and all its contractors and subcontractors, certifies that no person shall be excluded from
participation in, denied the benefits of, subjected to discrimination under, or denied employment in
connection with any activity funded under this Agreement on the basis of race, color, age, religion,
national origin, handicap, or gender. The Grantee, and all its contractors and subcontractors, assures
compliance with the following laws:
a. Non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended;
b. Tide IV of the Civil Rights Act of 1964, as amended;
c. Section 504 of the Rehabilitation Act of 1973, as amended;
d. Title II of the .Americans with Disabilities Act (ADA) of 1990;
e. Title IX of the Education Amendments of 1972;
f. The Age Discrimination Act of 1975;
g. The Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and
G; and
h. The Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
2. In the event that a Federal or State court or administrative agency makes a finding of discrimination
after a due process hearing on the grounds of race, color, age, religion, national origin, handicap or
gender against the Grantee or any of its contractors or subcontractors, the Grantee or any of its
contractors or subcontractors will forward a copy of the finding to CJC. CJC will forward a copy of the
finding to the Office for Civil Rights, Office of Justice Programs.
I1
IV. Default, Remedies, Termination
A. Default by Grantee. Grantee shall be in default of this Agreement if:
1. Grantee fails to comply substantially with the requirements or statutory objectives of the grant
guidelines referenced in I.E. (Source of Funds) or other provisions of Federal law.
2. Grantee fails to have Program operational within 90 days of the award period start date.
3. Grantee fails to make satisfactory progress toward the goals and objectives and comprehensive
evaluation plan set forth in the application or the progress report.
4. Grantee fails to adhere to the requirements and the terms and conditions of the grant award.
5. Grantee proposes or implements substantial plan changes to the extent that, if originally submitted, the
application would not have been selected.
6. Grantee fails to submit the required financial, program or audit reports, or to respond to monitoring
reports, or to resolve financial, program, or audit issues.
7. Grantee institutes or has instituted against it insolvency, receivership or bankruptcy proceedings, makes
an assignment for the benefit of creditors, or ceases doing business on a regular basis.
8. Grantee fails to comply substantially with any other applicable Federal or State statute, regulation, or
guideline.
B. Default by CJC. CJC shall be in default of this Agreement if:
1. CJC fails to pay Grantee any amount pursuant to the terms of this Agreement, and CJC fails to cure
such failure within 30 days after Grantee's notice or such longer period as Grantee may specify in such
notice; or
2. CJC commits any material breach or default of any covenant, warranty, or obligation under this
Agreement, and such breach or default is not cured within 30 days after Grantee's notice or such longer
period as Grantee may specify in such notice.
C. Remedies upon Default. Not -withstanding any other term or provision in this Agreement, CJC will provide
reasonable notice to the Grantee if CJC believes Grantee is or may be in default and will attempt to resolve the
problem informally. The parties shall engage in nonbinding discussions to give Grantee an opportunity to
present reasons why it believes it is not in default or that the default is not material and give CJC an
opportunity to withdraw its notice. The parties may also negotiate an appropriate resolution of the default,
including without limitation the amount of any Misexpended Funds. If Grantee does not cure any default
within 30 days of written notice thereof to Grantee from CJC or such longer period as CJC may authorize in its
sole discretion, CJC may pursue any remedies available under this Agreement, at law or in equity. Such
remedies include, but are not limited to withholding of reimbursement, termination or suspension of this
Agreement, return of all or a portion of the grant funds, payment of interest earned on the grant funds,
declaration of ineligibility for the receipt of future grant awards from CJC, and damages to CJC. If, as a result
of Grantee's default, CJC demands return of all or a portion of the grant funds or payment of interest earned
on the grant funds, Grantee shall pay the amount upon CJC's demand after the process described in this
Section.
D. Termination.
1. CJC Termination. CJC may terminate this Agreement:
a. Immediately upon written notice to Grantee, if CJC does not obtain sufficient funding,
appropriation, limitations, allotments or other expenditure authority to allow CJC, in the exercise
of its reasonable administrative discretion, to meet its payment obligations under this Agreement.
14
b. Immediately upon written notice to Grantee if state or Federal laws, regulations or guidelines are
modified, changed or interpreted in such a way that the CJC does not have the authority to
provide grant funds for the Program or no longer has the authority to provide the grant funds
from the planned funding source.
c. Upon 30 days advance written notice to Grantee, if Grantee is in default under this Agreement
and such default remains uncured at the end of said 30 day period or such longer period, if any,
as CJC may specify in the notice.
d. Immediately upon written notice to Grantee, if any license or certificate required by law or
regulation to be held by Grantee to implement the Program is for any reason denied, revoked,
suspended, not renewed or changed in such a way that Grantee no longer meets requirements to
operate the Program.
e. Immediately upon written notice to Grantee, if CJC determines that there is a threat to the
health, safety or welfare of any individual receiving services as part of the Program.
2. Grantee Termination. Grantee may terminate this Agreement:
a. Upon 30 days advance written notice to CJC, if Grantee is unable to continue implementation of
the Program as a result of circumstances not reasonably anticipated by Grantee at the time it
executed this Agreement and that are beyond Grantee's reasonable control. If Grantee
terminates this Agreement under this Section, CJC may end all further disbursements of grant
funds upon receipt of Grantee's termination notice but Grantee shall not be required to repay to
CJC any grant funds previously disbursed to and expended by Grantee in accordance with the
terms and conditions of this Agreement.
b. CJC fails to pay Grantee any amount pursuant to the terms of this Agreement, and CJC fails to
cure such failure within 30 days after Grantee's notice or such longer period as Grantee may
specify in such notice.
c. CJC commits any material breach or default of any covenant, warranty, or obligation under this
Agreement, fails to perform its commitments hereunder within the time specified or any
extension thereof, and CJC fails to cure such failure within 30 days after Grantee's notice or such
longer period as Grantee may specify in such notice.
3. Effect of Termination. Upon termination of this Agreement, CJC shall have no further obligation to
disburse Grant moneys to Grantee, whether or not the entire grant has been disbursed to Grantee,
and Grantee's authority to expend previously disbursed grant funds shall end. Termination of this
Agreement shall not affect Grantee's obligations under this Agreement or CJC's right to enforce this
Agreement against Grantee in accordance with its terms, with respect to grant funds actually received
by Grantee under this Agreement, or with respect to portions of the Program actually implemented.
Specifically, but without limiting the generality of the preceding sentence, termination of this
Agreement shall not affect Grantee's representations and warranties, reporting obligations, record-
keeping and access obligations, obligation to comply with applicable law, the restrictions and
limitations on Grantee's expenditure of grant funds actually received by Grantee hereunder, Grantee's
indemnification obligations, Grantee's obligations related to Work Product, Grantee's obligation to
repay any overpayment of grant funds or CJC's right to recover any grant funds from Grantee in
accordance with the terms of this Agreement.
V. Representations and Warranties
Grantee represents and warrants to CJC as follows:
A. Existence and Power. Grantee is
_a corporation
_x_a political sub -division of the State of Oregon
duly organized, validly existing, and in good standing under the laws of Oregon. Grantee has full power and
authority to transact the business in which it is engaged and full power, authority, and legal right to execute and
deliver this Agreement and incur and perform its obligations hereunder.
15
B. Authority No Contravention. The making and performance by Grantee of this Agreement (a) have been duly
authorized by all necessary action of Grantee, (b) do not and will not violate any provision of any applicable
law, rule, or regulation or order of any court, regulatory commission, board or other administrative agency or
any provision of Grantee's articles of incorporation or bylaws and (c) do not and will not result in the breach
of, or constitute a default or require any consent under any other agreement or instrument to which Grantee is
a party or by which Grantee or any of its properties are bound or affected.
C. Binding Obligation. This Agreement has been duly authorized, executed and delivered on behalf of Grantee
and constitutes the legal, valid, and binding obligation of Grantee, enforceable in accordance with its terms.
D. Approvals. No authorization, consent, license, approval of, filing or registration with, or notification to, any
governmental body or regulatory or supervisory authority is required for the execution, delivery or performance
by Grantee of this Agreement.
16
The Administering Agency, by signature of its authorized official, hereby acknowledges that he/she has read this
Agreement, understands it, agrees to be bound by its terms and conditions (including all references to other
documents) and is authorized by Grantee to execute this Agreement on Grantee's behalf. Failure to comply with this
Agreement and with applicable State and Federal rules and guidelines may result in the withholding of reimbursement,
the termination or suspension of the Agreement, denial of future grants, and damages to CJC.
Approved for Legal Sufficiency
Approved by email by AAG Keith L..Kutler dated September 1, 2010
Assistant Attorney General
Approved by Grantee
Dennis R. Luke, Chair
Deschutes County Board of
Signature of Authorized Administering Agency Official Date Commissioners
Name/Title
3-6�oa�9�
Federal Tax ID Number State Tax ID Number
Approved by Criminal Justice Commission
ta
Craig Prins, Executive Director
Date
17
Exhibit A
OREGON CRIMINAL JESTICE COM MISSIEN, DRUG COURT GRANT PROGRAM
APPENDIX - APPLICATION COVER SHEET
Criminal Justice Commission
885 Summer Street NE
Salem, Oregon 97301
(503) 378-5796 Fax: (503) 378-4861
amber.l.kaatzAstate.or.us
Grant Program:
Grant Program
0 Drug Court
Program Title:
Deschutes County Family Drug Court
Applicant:
Deschutes County Mental Health
Address:
2577 NE Courtney Drive
City:
Bend
Zip:
OR
Phone #:
541-322-7500
Fax #:
541-322-7565
Program
Contact:
Sheryl Hogan
Phone #:
541-322-7571
Fax #:
541-322-7565
Program Contact Email
Address:
sheryl_hogan@co.deschutes.or.us
Fiscal Contact:
Sherri Pinner
Phone #:
541-322-7509
Fax #:
541-322-7565
Fiscal Contact Email
Address:
sherri_pinner@co.deschutes.or.us
PROGRAM BUDGET
Total Funds Requested:
Total Other Support (if applicable):
Total Program Funds (grant + other):
Proposed Year 2010-2011
Estimated Year 2011-2012
$252,349
$252,349
$258,977
$258,977
$511,326
$511,326
Program Abstract (use only space provided): The Deschutes County Family Drug Court (DCFDC) is a court -
supervised intensive treatment program serving parents in Deschutes County who have had their children removed from
their custody or are at risk of having their children removed as a result of substance abuse. The program includes but is
not limited to frequent random drug testing, intensive drug and alcohol treatment, regular probation reporting, vocational
rehabilitation, parent coaching, regular recovery group meetings, mental health therapy, health and wellness education
and treatment as well as communicable disease testing and referral. Program performance measures include: 1)
Increasing substance abuse treatment compliance and accountability. 2) Increasing the number of sober and responsible
caregivers. 3) Reducing barriers to safety, responsibility and reunification. 4) Increase in safe environments where
children are healthy and safe from abuse.
Certification: The signatory of this Application Cover Sheet is a duly authorized representative of the Applicant, has been
authorized by Applicant to make all representations, attestations, and certification contained in this RFA and all Addenda,
if any issued, and to execute this Application document on behalf of Applicant. By signature below, the undersigned
Authorized Official hereby certifies on behalf of Applicant that all contents of this Application Cover Sheet and the
submitted Application are truthful, complete, and accurate. Failure to provide information required by the RFA may
ultimately result in rejection of the Application.
Administering Agency:
Deschutes County Mental Health
Federal
Tax ID #:
93-6002292
Administering Agency
Authorized Official:
Scott Johnson
Signature of Administering
Agency Authorized
Date:
Official:
Exhibit A
Program Justification Form
Program
Name:
Deschutes County Family Drug Court
Program is a/an:
® Adult Drug Court (participates with criminal charges or active cases with family
dependency)
® Family Dependency Court (children in dependency)
❑ Juvenile Drug Court
Program Description:
The description should be presented in a way that helps stakeholders such as board members, administrators,
staff, evaluators, funding agencies, advocacy groups, citizens, and elected officials understand and communicate
about the program.
The Deschutes County Family Drug Court (DCFDC) is a court -supervised intensive treatment
program serving parents in Deschutes County who have had their children removed from their
custody or are at risk of having their children removed as a result of substance abuse. The
program includes but is not limited to the following services and expectations: frequent random
drug testing, intensive drug and alcohol treatment, regular probation reporting, vocational
rehabilitation, parent coaching, regular recovery group meetings, mental health therapy, health
and wellness education and treatment as well as communicable disease testing and referral.
Structurally, DCFDC is governed by two distinct groups, the Treatment Team and the Policy
Advisory Team. The DCFDC treatment team is comprised of the Department of Human
Services (DHS) caseworker(s), Deschutes County Parole and Probation, Deschutes County
Mental Health representative(s), Deschutes County Health Department representative(s),
Deschutes County Family Resource Center representative(s), Ready -Set -Go
representative(s), Court Appointed Special Advocate (CASA) representative(s) and the Best
Care Treatment Services Liaison. The treatment team works cooperatively to ensure the
success of the DCFDC program and the timely delivery of services to all of the participants.
The Treatment Team meets every Monday prior to court to review the progress of each
participant and family. The team provides the Family Drug Court Judge with progress reports
and recommendations. Treatment Team court session participation has been integral to
program success by reinforcing client accountability and pooling resources.
The Policy Advisory Team acts as a consultative group in connection with the development
2
and operation of the DCFDC. Membership includes representatives from all the grant
recipient agencies and organizations as well as community partners. Future membership
goals include the addition of a DCFDC graduate. The DCFDC Policy Advisory Team meets on
a monthly basis to review and evaluate the program, to advise the court regarding program
changes or improvements, and to assist the court in securing resources for program
enhancement.
Key issues identified during this grant year relate to program sustainability.
Does the grantee implement: Evidence Based Program
Name the source from which the program model/best practices guidelines was cited:
All of the Evidence Based Practices listed below are approved by the Oregon Department of
Human Services (DHS) and can be found on the DHS web site.
1) 12 -Step Facilitation Therapy — This EBP facilitates active client participation in 12 step
programs. This brief, structured, manual driven approach offers 12 to 15 sessions to
familiarize clients with the behavioral, spiritual and cognitive principles that form the core 12
steps to recovery employed by Alcoholics Anonymous and Narcotics Anonymous. The "Self -
Management Group Treatment Manual" was drawn from J. Nowinski and S. Baker's Twelve -
Step Facilitation Handbook: A Systematic Approach to Early Recovery From Alcoholism and
Addiction (New York: Lexington Books, 1992) which clearly defines the elements of 12 step
facilitation as well as facilitator requirements. Program efficacy has been researched and
published. The most notable study related to 12 -step facilitation was completed by Project
MATCH in the late 1990's. Although a fidelity tool has yet to be developed, adherence to
standards outlined in the manuals authored by Joseph Nowinski, PhD, MD, can be measured.
2) ASAM Placement Criteria 2nd Edition (revised) — ASAM PPC 2R has been an
established system of treatment matching the level of care based on client need to reduce
3
under treatment and over treatment. A number of research projects have been conducted to
determine the validity of this tool with positive findings. The ASAM PPC 2R manual clearly
outlines categories and makes standardization possible. Fidelity can be measured on an
agency level to determine if the tool employed meets ASAM PPC 2R criteria and individual
level through record review to determine clinical adherence to the model.
3) Co-occurring Disorders: Integrated Dual Diagnosis — The need for concurrent mental
health and substance abuse treatment is phenomenal. Over 50% of adults served in mental
health settings have been identified as having co-occurring substance abuse related
disorders. By providing integrated services through a team -based or agency approach to
reduce client barriers and system fragmentation, clients achieve higher recovery rates. A
number of experts in the field, including the research of Kenneth Minkoff, MD, have
demonstrated the effectiveness of integrated treatment. The Integrated Dual Disorders
Treatment Fidelity Scale (IDDT) has been developed and is widely available.
4) Motivational Interviewing — This directive, client -centered counseling style facilitates
exploration and resolution of client ambivalence to elicit behavior change. The process is
focused and goal directed. Developed by William R. Miller in the early 1980's, Motivational
Interviewing has assisted clients with substance abuse, dual diagnosis, eating disorders and
other issues. The Motivational Interviewing Treatment Integrity (MITI) Code is a fidelity tool to
measure practitioner adherence to MI standards.
5) Seeking Safety — This EBP is a present -focused therapy to help people attain safety
from trauma and substance abuse. This integrated approach looks at PTSD (or trauma) and
substance abuse treatment concurrently. Developed by Lisa Najavits, PhD, in the early
1990's, Seeking Safety consists of 25 topics administered in a flexible manner from group to
individual treatment in outpatient, inpatient, and residential settings. The treatment manual
offers clear guidelines and handouts for standardization; and the Seeking Safety Adherence
Scale is used to evaluate a clinician's use of the treatment based on listening to or watching a
tape of a session (audio or video), or sitting in on the session. It is used for outcome research
and for general clinical supervision purposes. The Adherence Scale Score Sheet is a form
that the supervisor or rater fills out for use with the Adherence Scale.
4
6) Deschutes County Family Drug Court employs the 10 Key Components of Drug Courts
based on successful state and national models and on guidelines developed by the National
Association of Drug Court Professionals Drug Court Standards Committee and Chief Advisory
Committee on Treatment Courts.
Please indicate the name of the evidence -based program or best practices guidelines
implemented:
BestCare Treatment, the substance abuse provider for Deschutes County Family Drug Court,
utilizes a number of evidence -based practices. These EBP's include: 12 -Step Facilitation
Therapy, ASAM PPC IIR, Co-occuring Disorders -Integrated Dual Diagnosis, Motivational
Interviewing and Seeking Safety. Deschutes County Family Drug Court employs the 10 Key
Components of Drug Courts.
Provide narrative demonstrating the ongoing fidelity to the evidence -based program or best
practices guidelines at the local site.
BestCare is the contracted treatment provider for the DCFDC. A number of their EBP's are
curriculum -based. Seeking Safety is provided in a weekly group format. Periodic clinical
supervision is used to monitor fidelity. Motivational Interviewing is also provided in a 5 session
weekly format based on a defined syllabus. 12 -Step Facilitation is also a weekly group. The
program facilitation uses the developed manual, and clients complete the required
assignments. Co-occurring Disorders: Integrated Dual Diagnosis Treatment is provided for
clients who are in the residential treatment program. BestCare has both substance abuse and
mental health staff at their facility. The ASAM PPC 2R is administered at program entry and
exit. Client levels of addiction are recorded in OTCMS. DBT Substance Abuse has not been
implemented by BestCare at this time. Clients with borderline personality disorders are
referred to DCHS for DBT services as needed.
DCFDC fidelity to the 10 Key Components of Drug Courts is monitored on an ongoing basis to
ensure program success.
5
Revise, if necessary, the inputs, outputs, goals of the program, outcome objectives and
performance measures for the specific program paid in full, or in part, with CJC funds, and
provide a brief written justification for those changes below.
Submit revisions to the logic model.
Attached: Yes
Refer to attached Logic Model. Deschutes County Family Drug Court performance measures
include: 1) Lessening the impact of methamphetamines and other illegal drug use on
community resources such as law enforcement agencies, courts and corrections. 2) Reducing
community rates of addiction and substance abuse. 3) Increasing the number of sober and
responsible caregivers. 4) Increase in safe environments where children are healthy and safe
from abuse. 5) Increasing substance abuse treatment compliance and accountability. 6)
Reduce barriers to safety, responsibility and reunification. 7) Increase program effectiveness
and client outcomes. 8) Inform program process and performance evaluations. 9) Reduce the
spread of disease. 10) Reduce and prevent the development of chronic health conditions.
Although overall long term program performance measures have not significantly changed,
how some of these items are measured has shifted due to data collection methodology.
As Deschutes County Family Drug Court enrollment numbers and experience increase,
measurements and collection methodology improve.
List training provided for program staff that further enhances delivery of the identified evidence
based program and/or best practice guidelines as well as cultural competency delivered in
previous year.
In June 2010 four members of the Treatment Team were able to attend the National Drug
Court Conference in Boston. Although not originally included in the 2009-2010 budget, due to
late contracts and unsecured public health nurse services, remaining funds were restructed to
include participation in this event. The value of this conference include offering attendees new
motivation and resources as well as sharing of information with other Treatment Team
members to benefit Deschutes Family Drug Court.
BestCare staff include bilingual treatment providers and services. All Treatment Team
members have received cultural competency training within the past year.
6
Submit a memoranda of understanding (MOU) with each of the collaborative partners
signatures (demonstrates ongoing collaborative with all partners such as drug
court/dependency court judge, district attorney's office, defense attorney, child welfare,
community corrections or juvenile department, sheriffs office, trial court administrator, drug
court coordinator, and treatment provider).
Attached: Yes
Exhibit A
F ULL FUNDING BUDGET SUMMARY, WORKSHEET & NARRATIVE
Use the following instructions to complete the Budget sections of this application.
➢ To move through the fields on the budget pages click on the gray shaded areas or use the Tab
Key. The narrative fields will automatically expand to accommodate the length of each
response.
➢ Budget and Narrative: Read the instructions for each expense category carefully. Use the
Narrative sections to explain how each expenditure is directly related to the activities described
in the Program Narrative.
➢ Supplemental Budget detail expense category pages are included if additional space is
required for any of the budget detail expense categories (personnel, taxes and benefits, etc.).
Check the "supplemental budget included" box to the far right of each budget detail expense
category header if using the Supplemental Budget.
➢ Submit a Budget Summary for any proposed Subaward or Subcontractor.
7
BUDGET SUMMARY
a) Bud
et
Expense Category
Proposed Budget for Year 2010-2011
Estimated Budget for Year 2011-2012
Grant
Funds
Other*
Support
Total
Grant
Funds
Other*
Funds
Total
1. Personnel Salaries
54,523
208,977
263,500
54,523
208,977
263,500
2. Contractual/Consultant
Services
197,826
50,000
247,826
197,826
50,000
247,826
3. Rent and Utilities
4. Supplies
5. Travel/Training/Conferences
6. Equipment
7. Administration
8. Evaluation
9. Other Expenses
TOTAL
252,349
258,977
511,326
252,349
258,977
511,326
49%
51%
100%
49%
51%
100%
*If applicable
-Round all figures to the nearest whole dollar
-Amounts must equal Grant Totals and Match Totals from Budget and Match Detail and Narrative
b) Other Support* (if applicable
Identify sources and amounts (for cash contributions indicate if the source is earned Program Income by
checking the box in the PI column)
Source of Other Support
DHS Child Welfare staff, 3 FTE
Probation Officer, .50 FTE
Proposed Other Funds for
Cash
20
PI
0-2011
In-kind
174,591
Total
Estimated Other Funds for 2011-
2012
174,591
34,386
34,386
Cash
PI
In-kind
Total
174,591
174,591
34,386
34,386
8
OHP and CDO billable services, carved out of grant
Deschutes Family Recovery grants obtained
30,000
30,000
20,000
20,000
30,000
30,000
20,000
20,000
* Totals must equal Total Other Funds in Budget Summary
TOTAL 258,000
TOTAL
258,000
BUDGET AND NARRATIVE
Line 1.a. Personnel.
D Supplemental budget
included
Enter compensation paid to agency employees (indicate if rate of pay is hourly or monthly or an annual salary). Indicate
in the C and N columns if the position is Current or New. Compensation paid for agency employees engaged in grant
activities must be consistent with that paid for similar work within the organization. Do not include subcontract or
subaward costs in this section; these costs should be included in Contractual Services. Do not include costs for
administrative staff in this section; these costs should be included in Administration.
Title of Position
Administrative Analyst
Public Health Nurse
Mental Health Specialist
Name of Employee
(if available)
Sheryl Hogan
Nancy Williams
Amber Clegg
C
IZI
IZI
IZI
El
N
Rate of Pay
Total Pay
4,213
Program
FTE (%)
Total
Progr
am
6.1%
4,213
El
El
27,745
8,441
43.2%
27,74
10.2%
8,441
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
40,399
40,399
Line 1.b. Taxes and Benefits. ❑Supplemental budget
included
Include payroll taxes and fringe benefits for all personnel listed above and only for the percentage of time devoted to the
program. Payroll taxes and fringe benefits for volunteers may be included. Fringe benefits on overtime hours are limited
to benefits that increase incrementally when personnel work overtime (excludes fixed monthly benefits).
Title of Position
Total Payroll
Cost (from
previous table)
Tax %
(FICA, FICA-
Med, W/C,
UI)
Benefits %
(insurance,
.etirement, etc.)
Program
Tax Cost
Program
Benefit
Cost
Total
Cost
(Taxes
+
Benefits
Administrative Analyst
4,213
134
1658
1,792
Public Health Nurse
27,745
920
11,349
12,270
9
Mental Health Specialist
8,441
202
2,497
2,699
TOTAL
16,761
GRANT TOTAL
16,761
OTHER SUPPORT TOTAL
Personnel/Taxes and Benefits Narrative (explain the direct use to the program of the personnel listed): Deschutes
County has submitted maintenance of the CJC funding levels within this format. Refer to the attached budget for
proposed 7% budget decreases. Keep in mind that budget submissions do not incorporate any cost of living or tenure
increases. Therefore, Drug Court staff provides more services within a more restrictive time frame. Because Byrne grant
funds were exhausted in 2009/10, Deschutes County Drug Court 2010-2011 budget has been further reduced by
$35,418.
There are three primary positions covered within the personnel taxes and benefits category.
The mental health therapist with Deschutes County Health Services (DCHS) will deliver necessary co-occurring disorder
treatment services to drug court clients. She will provide consultation about mental health disorders with treatment team
and providers and help facilitate participant access to psychiatric evaluations and medications. The therapist will
participate on the weekly Treatment Team and attend court.
The public health nurse with Deschutes County Health Services will conduct home-based client and family health and
wellness assessments. She will refer families to necessary services within the Health Department, such as birth control,
prenatal, well baby, immunization, as well as community resources. She will provide consultation about health issues and
participate on the treatment team. Note that at the 7% decrease this dedicated position and many of the integrated health
services and oversight will no longer continue. However, families eligible for Deschutes County Health Services will be
referred to Health Department programs as needed.
The CJC Administrative Analyst Evaluator/Grant Administrator roles include oversight of DCFDC program assessment
and evaluation process, contracting, provider compliance with grant requirements and reimbursement. The role involves
collection of evaluation information from the Treatment Team and Court Coordinator, as well as regular contact with
providers regarding time cards and contract compliance. The Administrative Analyst participates on the Policy Advisory
Team.
Critical to DCFDC are the in-kind services of three full time DHS child welfare staff and the part time dedicated services of
the county probation officer.
The probation officer supervises and monitors the activities of adult participants for purpose of determining compliance
with Court and treatment mandates. In addition, she collects and enters participant data into the computer system. The
probation officer attends the Treatment Team meetings and court.
The DHS child welfare workers initiate and administer child welfare and protective custody actions. Caseworker
responsibilities include monitoring children in foster care settings and during parental visitations. DHS caseworkers assist
in assessing, selecting, and referring participants. Caseworkers monitor family progress and prepare for reunification.
The child welfare workers participate on the Treatment Team and attend court.
Line 2. Contractual/Consultant Services. ❑Supplemental budget
included
Include all costs which are to be incurred
as a result of a subaward or subcontract. Grantee must include a Budget
Summary for all subcontractors. Prior
to execution, Agency must approve all agreements entered into pursuant to this
award that exceed $100,000. Subaward
made known at the time of Application may be considered approved if the activities
are funded as proposed. All procurements must be made according to agency established procedures, provided they
minimally adhere to applicable Federal and State guidelines. Solicitations of quotes from at least 3 sources are required for
procurements between $5,000 and $100,000. Competitive bids must be used for procurement of contractual services over
$100,000. Sole source contracts require additional information and prior Agency approval. Contractor rates in excess of
$450 per 8-hour day require additional documentation and prior Agency approval. Check the appropriate column indicating
type of award and use "# of hrs/days" and "Cost per hr/day" as appropriate.
Cost
Sub-
Three
Competitive
Sole
# of hrs/
per
Program
Award
Quotes
Bid
Source
Consultant Name/Organization Name
days
hr/dav
Cost
❑
❑
❑
BestCare
95,000
1
❑
❑
❑
Department of Human Services
►�
❑
❑
❑
❑
Healthy Families of the High Desert, ESD
12,000
❑
❑
❑
❑
Family Resource Center
16,824
❑
❑
❑
Oregon Judicial Department
66,211
��
❑
❑
❑
❑
Deschutes Family Recovery
7,791
TOTAL
GRANT TOTAL
197,826
OTHER SUPPORT TOTAL
1
Contractual/Consul. Services Narrative (explain how the specific services to be provided relate to the program
exclusively): BestCare, the alcohol and drug treatment provider is responsible for conducting assessments, developing
treatment plans, administration of outpatient and/or residential treatment. This relationship includes case management,
monitoring as well as recording client progress. The assigned BestCare treatment provider will participate on the
Treatment Team and attend court. Last fall, BestCare added two part time Recovery Coaches to provide motivational
counseling, working collaboratively with treatment team members and other agencies, to provide transportation services
to identified clients who need these services and finally to provide support to clients to attend recovery support groups
such as 12 -Step Meetings and to teach clients how recovery support groups work and how best to use them.
The Drug Court Coordinator position is partially funded through a CJC grant. The coordinator develops written protocols,
procedures and criteria for Family Drug Court participants. She coordinates and participates in court proceedings. Based
on input from Treatment Team members, the coordinator provides case briefings on the status of participants to the
Family Drug Court judge. She coordinates and facilitates interagency Treatment Team meetings. She assists with data
collection and oversight, compiles reports and provides input in the evaluation process. The coordinator also participates
on the Policy Advisory Team.
The Family Resource Center serves to provide parent skills training for clients with children over age 5, in group and
individual settings as determined appropriate by the family level of need. The Family Resource Center caseworker
assesses parent skills and provides consultation to DCFDC team on parenting skills and parenting progress made by the
participants. The caseworker participates on the Treatment Team and attends court as needed.
The Deschutes Education Service District Healthy Families of the High Desert caseworkers provide parent skills training
for clients with children under age 5, in individual home-based settings as determined appropriate by the family level of
need. The caseoworder assesses parent skills and provides consultation to DCFDC team on parenting skills and
parenting progress made by the participants. The caseworker participates on the Treatment Team and attends court as
needed.
Deschutes Family Recovery, Inc. is the entity created for the administration of flexible funding. Within this role, this group
maintains a petty cash account for emergency funds, and has check writing authority. Their role is to ensure flexible fund
requests adhere to treatment plan goals and basic standards. As a nonprofit organization, they are able to accept and
disperse donations. Their goal is to address sustainability through location of alternative resources (i.e. donations).
The Transition Coach enables Deschutes Family Recovery to continue subcontracting services that ultimately help
clients who are struggling to advance from Phase 3 to Phase 4 in Deschutes County Family Drug Court. This case
manager assists clients in obtaining stable housing and employment. She participates on the Treatment Team and
attends court as needed.
This year, we are relying on this nonprofit's increasing ability to obtain alternative sources of outside funding to address
flixible funding and Transition Coach activities. A representative of DFR group participates on the Policy Advisory Team.
Line 3. Rent and Utilities. ❑ Supplemental budget
included
Itemize by type: (rent, telephone, utilities, janitorial services, etc.)
Item Description
Computation
Program
Cost
1
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
Rent and Utilities Narrative (explain how these facilities and expenses will benefit the program exclusively):
Line 4. Supplies.
❑ Supplemental budget
i ncli ided
Generally supplies are items that have a useful life of less than one year. List supplies by type, quantity and unit cost.
Item Description
Quantity
Unit Price
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
ISupplies Narrative (explain how these purchases will benefit the program exclusively):
1
Line 5. Travel/Conferences/Training. ❑ Supplemental budget included
Include travel expenses for agency program personnel only, including
local travel and travel expenses for meetings,
diem, motor pool fees, commercial transportation,
exceed the rates and conditions established in the
Agency approval. Any subcontract or subaward travel
conferences, and training. Include costs for mileage, lodging, per
parking fees, registration and material fees. Travel costs may not
State/Federal guidelines. All out-of-state travel must have prior
A. Local Travel (indicate purpose of travel; include meetings, conference, training,
etc.)
# of miles
Mileage rate
Program
Cost
B. Conferences (indicate conference title)
# of
people
# of
nights
Lodging
costs
Meals/
Per diem
Other costs
Program
Cost
C. Grantee -sponsored training (indicate training
topics)
# of
people
# of
nights
Lodging
costs
Meals/
Per diem
Other costs
Program
Cost
1
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
1 Travel/Conferences/Training Narrative (explain how these expenses will benefit the program exclusively):
Line 6. Equipment.
❑ Supplemental budget included
Include tangible items costing over $1,000 or having a useful life of more than one year.
Item Description
Quantity
Unit Price
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
IEquipment Narrative (explain how these purchases will benefit the program exclusively):
1
Line 7. Administration. ❑ Supplemental budget included
Include program -related costs such as accounting, program management, human resources, legal services, and payroll
preparation. Administrative costs may not exceed 10% of the total proposed budget. Successful applicants will be
expected to provide a copy of your Federally approved Indirect Rate Agreement.
Item Description
Computation
Program
Cost
TOTAL
GRANT TOTAL
1
OTHER SUPPORT TOTAL
1
IAdministration Narrative (explain how the administrative expenses will benefit the program directly):
Line 8. Evaluation.
❑ Supplemental budget included
Itemize expenses related to the development and implementation of evaluation data collection and analysis.
Item Description
Computation
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
Other Evaluation Narrative (explain how these costs will benefit the program exclusively.
Line 9. Other Costs. ❑ Supplemental budget included
Include expenses that do not readily fit into any of the other budget categories.
Item Description
Computation
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
Other Costs Narrative (explain how these costs will benefit the program exclusively.
SUPPLEMENTAL BUDGET
Title of Position
Line 1.a. Personnel.
Title of Position
Name of Employee
(if available)
C
❑
❑
N
Rate of Pay
Total Pay
Program
FTE (%)
Total
Program
Amount
❑
❑
TOTAL
GRANT TOTAL
CITHFP SI IPPC)PT TCITAI
Line 1.b. Taxes and Benefits.
Title of Position
Total Payroll
Cost (from
previous table)
Tax %
(FICA, FICA-
Med, W/C,
UI)
Benefits %
(insurance,
'etirement, etc.)
Program
Tax Cost
Program
Benefit
Cost
Total
Cost
(Taxes +
Benefits)
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
1 Personnel/Taxes and Benefits Narrative (explain the direct use to the program of the personnel listed):
1
SUPPLEMENTAL BUDGET
Line 2. Contractual/Consultant Services.
Sub-
Award
Three
Quotes
Competitive
Bid
Sole
sourc
Consultant Name/Organization Name
# of hrs/
days
Cost per
hr/day
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
Contractual/Consul. Services Narrative (explain how the specific services to be provided relate to the program
exclusively):
Line 3. Rent and Utilities.
Item Description
Computation
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
IRent and Utilities Narrative (explain how these facilities and expenses will benefit the program exclusively):
1
SUPPLEMENTAL BUDGET
Line 4. Supplies.
Item Description
Quantity
Unit Price
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
Supplies Narrative (explain how these purchases will benefit the program exclusively):
1
Line 5. Travel/Conferences/Training.
A. Local Travel (indicate purpose of travel; include meetings, conference, training,
etc.)
# of
miles
Mileage
rate
Program
Cost
B. Conferences (indicate conference title)
# of
people
# of
nights
Lodging
costs
Meals/
Per
Other
costs
Program
Cost
C. Grantee -sponsored training (indicate training topics)
# of
people
# of
nights
Lodging
costs
Meals/
Per
Other
costs
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
1
1 TravellConferenceslTraining Narrative (explain how these expenses will benefit the program exclusively):
SUPPLEMENTAL BUDGET
Line 6. Equipment.
Item Description
Quantity
Unit Price
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
IEquipment Narrative (explain how these purchases will benefit the program exclusively):
1
Line 7. Administration.
Item Description
Computation
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
IAdministration Narrative (explain how the administrative expenses will benefit the program directly):
1
SUPPLEMENTAL BUDGET
Line 8. Evaluation.
Item Description
Computation
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
Evaluation Narrative (explain how the evaluation expenses will benefit the program directly):
Line 9. Other Costs.
Item Description
Computation
Program
Cost
TOTAL
GRANT TOTAL
OTHER SUPPORT TOTAL
Other Costs Narrative (explain how these costs will benefit the program exclusively.)
SUBAWARD%SUBCONTRACTOR INFORMATION:
Grant Program:
❑ Drug Court Grant Program
Program Title:
Subawardee/
Subcontractor:
Address:
City/State:
Zip:
Phone #:
Fax #:
Authorized official for
subaward:
Signature of authorized
official:
Date:
BUDGET SUMMARY - SUBAWADISUBCONTRACTOR
Expense Category
Proposed Budget Year 2010-2011
Estimated Budget Year 2011-2012
Grant
Funds
Other
Support*
Total
Grant
Funds
Other
Support'
Total
1. Personnel Salaries
2. Contractual/Consultant
3. Rent and Utilities
4. Supplies
5. Travel/Training/Conferences
6. Equipment
7. Administrative
8. Evaluation
9. Other Expenses
TOTAL
Round all figures to the nearest whole dollar * f applicable
%
%
"yo
Identify sources and amount of Other Support (for cash contributions indicate if the source of
match is earned Program Income by checking the box in the Pl column
Source of Other Support
Proposed Other Support for 2010-2011
Cash
PI
In-kind
Total
*Grand Total must equal Total Other Support in Budget Summary
GRAND TOTAL
9
0
MEMORANDUM OF UNDERSTANDING
Document # 2007-287
THIS MEMORANDUM OF UNDERSTANDING (MOU) consists of Exhibits A, B and C
attached hereto and by this reference fully incorporated herein and is between the
Deschutes County Departments of Mental Health, Health, Parole and Probation, Sheriff,
District Attorney and the Deschutes County Public Defender as well as Oregon
Department of Human Services, Family Resource Center, Deschutes County Circuit
Court, Best Care Treatment Services, Ready, Set, Go, Court Appointed Special
Advocates (CASA) and Family Recovery Inc.
In consideration of the mutual promises and conditions herein set forth the parties agree
as follows:
The purpose of this MOU is to support the efforts of Deschutes County's Family Drug
Court Program. A table explaining in general the responsibilities of the various agencies
which are participating in the Program is found on Exhibit B, attached hereto and
incorporated by reference. The parties will receive reimbursement as prescribed in their
contract which will in total not exceed the applicable amounts set forth in Exhibit B.
The term of this MOU is from July 1, 2007 until June 30, 2008. it shall be renewed
automatically for one year on July 1 of each succeeding year based upon future funding
without further action by any party unless any party notifies the others in writing and in
advance that it no longer desires to participate In the Program.
The parties understand and agree that County has sufficient funds currently available
and authorized for expenditure to finance the costs of this MOU and the Family Drug
Court program within County appropriation, including grant funding and that payment of
amounts under this MOU attributable to work performed is contingent on County
receiving from the Oregon Criminal Justice Services Division of the Oregon Office of
Homeland Security and the Oregon Criminal Justice Commission grant funding sufficient
to allow County, in the exercise of its reasonable administrative discretion, to continue to
make payments under this MOU. in the event the Oregon Criminal Justice Services
Division of the Oregon Office of Homeland Security or the Oregon Criminal Justice
Commission Oregon discontinues their grant to the County or places limitations on the
County's expenditure authority, any party or all parties to this MOU may terminate this
MOU without penalty or liability.
The parties to this MOU are equally subject to the terms of each grant agreement
entered into by the County with the Oregon Criminal Justice Services Division of the
Oregon Office of Homeland Security and the Oregon Criminal Justice Commission.
The parties agree they will share information as necessary to effectively serve
Deschutes County Family Drug Court clients.
In the event there is a contract among the parties, that ' will su'ersede the MOU.
/!,
Deschutes County Health Department BY:
Deschutes County Department of Parole and Probation BY:
irector
Dir ctor
0
Deschutes County Department of Mental Health BY:
Deschutes County Sheriff By:
Deschutes County District Attorney BY:
Deschutes County Public Defender BY:
De Abs 4 ,4ssoe
Best Care Treatment Services BY:
Director
District Attomeif
Defense Attomey
"•'rfense Attom
efense Attorney
Deschutes County Circuit Court BY:
Exe tive irector
AA
milt' Dru • C • rt J'.idge
Department of Human Services BY:
Family Resource Center BY:
S Region 10 District Man
Executive Director
Ready, Set, Go BY: ( ,tn , nate
Coordinate
dit„,:e.d,{te
/ Executive i irec r
Family Recovery Inc. BY:
Court Appointed Special Advocates (CASA) BY
Chair
Exhibit B
REQUEST FOR REIMBURSEMENT (RFR)
Implementing Agency:
Program Title:
Address:
Contact Person:
Phone Number: Fax Number:
Grant Number: Report for the Period Covering:
Budget Category
Expenses Paid
This Period
Cumulative
Expenses to Date
Program Budget
Personnel
$
$
$
Equipment
$
$
$
Travel/Conferences/Training
$
$
$
Supplies
$
$
$
Contractual Services
$
$
$
Rent/Utilities
$
$
$
Administrative
$
$
$
Other
$
$
$
Total Expenditures
$
$
$
Less Matching Funds
$
$
$
Grant Funds Requested
$
$
$
Prepared By: Title
Signature of Program Contact:
Note: Please refer to the budget
must have
submitted in the original grant application. All expenditures
adequate supporting documentation.
OFFICE USE ONLY
DATE.
Approval: Drug Court Grant Coordinator
Approval: Executive Director
DATE-