HomeMy WebLinkAboutDoc 651 - CCF Violence Against Women GrantDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of October 13, 2010
Please see directions for completing this document on the next page.
DATE: October 6, 2010
FROM: Sarah Johnson Children and Families Commission 322-7461
TITLE OF AGENDA ITEM:
Consideration of Board Chair Signature of Document No. 2010-651, a Grant Award and Special
Conditions for the Department of Justice, Office of Violence Against Women, Community -Defined
Solutions to Violence Against Women Grant Award Number 2010 -WE -AX -0038.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County law enforcement agencies report an upward trend in domestic violence arrests that
indicate injury or lethality. The 2009 numbers of assault, strangulation, attempted homicide, and
homicide arrests are 48% higher than 2004 numbers. To address the increasing potential for lethality in
domestic violence cases, the Deschutes County Domestic Violence Council (advisory Council for the
Safe Havens Grant) recommended the County apply for the Community -Defined Solutions to Violence
Against Women grant.
This award of $300,098 will fund $17,759 for the Deschutes County Children & Families Commission
to provide project and fiscal management and attend mandated training, $149, 667 for Deschutes
County Parole & Probation to provide an Intensive Supervision Probation Officer and $132,762 for
Saving Grace coordination of Lethality and Danger Assessment training, lethality hot line and a victim
advocate to serve high risk victims. CCF will enter into a Memorandum of Understanding with
Deschutes County Parole & Probation and subcontract with Saving Grace -Imagine Life Without
Violence to provide services.
The primary goals for this project are to enhance victim safety and hold batterers accountable by
implementing collaborative use of the Lethality Assessment Program (LAP) and by increasing
supervision of high-risk offenders, with use of the LAP to inform level of supervision. LAP is a
research -based domestic violence risk assessment that will be utilized by law enforcement officers to
connect high-risk domestic violence victims with domestic violence program services.
The grant funding will: 1)Provide training on lethality and danger assessment for collaborative partners;
2) Promote coordinated community responses that account for victim safety by implementation of the
LAP and Danger Assessment; 3) Provide immediate access to services for victims at high risk of
lethality; 4) Provide culturally appropriate services to Latino victims; 6) Ensure high-risk offenders are
held accountable; 7) Provide a continuum of domestic violence services that address the needs of
victims, and 8) Support ongoing initiatives that promote a collaborative response to high-risk victims.
Saving Grace will: 1) Coordinate LAP training for law enforcement agencies and Saving Grace staff; 2)
Coordinate Danger Assessment training for community partners; 3) Implement LAP and LAP hotline
and 4) Provide victim services to high-risk victims referred by LAP. Deschutes County Parole &
Probation will provide intensive supervision for high-risk offenders. Because strangulation is currently
not a felony in Oregon, strangulation offenders do not receive supervision and monitoring by Parole &
Probation in Deschutes County. Strangulation is strongly correlated with other forms of physical
violence and lethality. To address the lack of supervision of strangulation and other high-risk offenders,
Deschutes County Parole & Probation will assign an intensive Supervision Program Parole & Probation
Officer to supervise these offenders.
FISCAL IMPLICATIONS:
The funding is $300,098. The grant period is October 1, 2010 through September 30, 2012.
RECOMMENDATION & ACTION REQUESTED:
Approve application and authorize Chair signature of the document.
ATTENDANCE: Sarah Johnson, Children & Families Commission Community Project
Coordinator, Ken Hales, Director, Deschutes County Juvenille Communtiy Justice
DISTRIBUTION OF DOCUMENTS:
Originals to Sarah Johnson, Deschutes County Children & Families Commission, 1130 NW Harriman,
Suite A, Bend, OR 97701
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be retumed to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line
Date: 1September 29, 2010
Children & Families
Contractor/Supplier/Consultant Name:
Contractor Contact:
N/AI
N/A1
Department:
Commission on
Contractor Phone #:
N/A1
Type of Document: Office of Violence Against Women, Community -Defined Solutions
to Violence Against Women Grant Award in the amount of $300,098. Documents
requiring Dennis Lukes's signature:Grantee Acceptance Document and initial each page
of the Special Conditions.
Goods and/or Services: This award will fund $17,759 for Commission on Children &
Families (CCF) project and fiscal management and mandated travel/training; $149,667
for Deschutes County Parole & Probation Intensive Supervision Probation Officer; and
$132,762 for Saving Grace coordination of Lethality and Danger Assessment training,
lethality hot line and victim advocate to serve high risk victims.
Background & History: The Deschutes County Commission on Children & Families
(CCF) served as the applicant on behalf of the Board of County Commissioners. CCF
will enter into a Memorandum of Understanding with Deschutes County Parole &
Probation and subcontract with Saving Grace -Imagine Life Without Violence to provide
services.
The primary goals for this project are to enhance victim safety and hold batterers
accountable by implementing collaborative use of the Lethality Assessment Program
(LAP) and by increasing supervision of high-risk offenders, with use of the LAP to inform
level of supervision. LAP is a research -based domestic violence risk assessment that
will be utilized by law enforcement officers to connect high-risk domestic violence
victims with domestic violence program services.
The grant funding will: 1)Provide training on lethality and danger assessment for
collaborative partners; 2) Promote coordinated community responses that account for
victim safety by implementation of the LAP and Danger Assessment; 3) Provide
immediate access to services for victims at high risk of lethality; 4) Provide culturally
appropriate services to Latino victims; 6) Ensure high-risk offenders are held
accountable; 7) Provide a continuum of domestic violence services that address the
needs of victims, and 8) Support ongoing initiatives that promote a collaborative
response to high-risk victims.
Saving Grace will: 1) Coordinate LAP training for law enforcement agencies and Saving
Grace staff; 2) Coordinate Danger Assessment training for community partners; 3)
Implement LAP and LAP hotline and 4) Provide victim services to high-risk victims
referred by LAP. Deschutes County Parole & Probation will provide intensive
9/29/2010
Distribution of Document: Who gets the original document and/or copies after it has
been signed? Include complete information if the document is to be mailed.
Sarah Johnson
Official Review:
County Signature Required (check one): Ni BOCC 0 Department Director (if <$25K)
0 Administrator (if >$25K but <$150 • if >$150K, BOCC Order No.
Legal Review
%.,
Date
Document Number 2010-651
/ - l - ( 0
9/29/2010
arr>C-s Department of Justice
►- ? Office on Violence Against Women
„! t
Grant
PAGE 1 OF 5
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
Deschutes County Commission on Children and Families
1 130 North West Harriman Street Suite A
Bend, OR 97701
4. AWARD NUMBER: 2010 -WE -AX -0038
5. PROJECT PERIOD: FROM 10/01/2010 TO 09/30/2012
BUDGET PERIOD: FROM 10/01/2010 TO 09/30/2012
6. AWARD DATE 09/17/2010
7. ACTION
Initial
1A. GRANTEE IRSNENDOR NO.
636002292
8. SUPPLEMENT NUMBER
00
9, PREVIOUS AWARD AMOUNT $ 0
3. PROJECT TITLE
Project to Enhance Victim Safety
10. AMOUNT OF THIS AWARD $ 300,098
I. TOTAL AWARD $ 300,098
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under 42 U.S.C. 3796hh - 3796hh-4 (OVW - Arrest)
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
Susan B. Carbon
Director
18, TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Dennis Luke
Chair, Board of County Commissioners
17. SIGNATURE OF APPROVING OFFICIAL
r, -t +IL
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X A W4 29 00 00 300098
21, W410D00062
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
REVIE
COUNSEL
C -2010-651
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant
program requirements, must meet two additional requirements:(I) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. §§ 42.205(5) or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grant
program requirements, your organization must comply with the following EEOP reporting requirements:
If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date of this letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You
may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208.
If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare
an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and
make it available for review on request. In addition, your organization has to complete Section [3 of the Certification Form and return it to
OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of
the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your
organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of
Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-
0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.
Sincerely,
ins-/ a. caw -
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office on Violence Against Women
AWARD CONTINUATION
SHEET
Grant
PAGE 2 OF 5
PROJECT NUMBER 2010 -WE -AX -0038
AWARD DATE 09/17/2010
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office on Violence Against Women (OVW) Financial Grants Management Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audit of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -I33 audits (and
any other audits of DOJ grant funds) are not satisfactory and promptly addressed as further described in the current
edition of the OVW Financial Grants Management Guide.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government without the
express prior written approval of OVW, in order to avoid violation of 18 USC § 1913. The recipient may, however, use
federal funds to collaborate with and provide information to Federal, State, local, tribal and territorial public officials
and agencies to develop and implement policies to reduce or eliminate domestic violence, dating violence, sexual
assault, and stalking (as those terms are defined in 42 USC I3925(a)) when such collaboration and provision of
information is consistent with the activities otherwise authorized under this grant program.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OVW.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office on Violence Against Women
AWARD CONTINUATION
SHEET
Grant
PAGE 3 OF 5
PROJECT NUMBER 2010 -WE -AX -0038 AWARD DATE 09/17/2010
SPECIAL CONDITIONS
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70.
8. The grantee agrees to comply with all relevant statutory and regulatory requirements which may include, among other
relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322, the Violence Against Women Act of
2000, P.L. 106-386, the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.0 3711 et seq., the Violence
Against Women and Department of Justice Reauthorization Act of 2005, P.L. 109-162, and OV W's implementing
regulations at 28 CFR Part 90.
9. The Director of OVW, upon a finding that there has been substantial failure by the grantee to comply with applicable
laws, regulations, and/or the terms and conditions of the grant or cooperative agreement, will terminate or suspend until
the Director is satisfied that there is no longer such failure, all or part of the grant or cooperative agreement, in
accordance with the provisions of 28 CFR Part 18, as applicable mutatis mutandis.
10. Under the Govemment Performance and Results Act (GPRA) and VAWA 2000, grantees are required to collect and
maintain data that measure the effectiveness of their grant -funded activities. Accordingly, the grantee agrees to submit
semi-annual electronic progress reports on program activities and program effectiveness measures. Information that
grantees must collect under GPRA and VAWA 2000 includes, but is not limited to: 1) number of persons served; 2)
number of persons seeking services who could not be served; 3) number and percentage of arrests relative to the
number of police responses to domestic violence incidents; 4) number of protection orders issued; and 5) number of
victim advocates supported by grant funding.
11. The grantee agrees to submit semiannual progress reports that describe project activities during the reporting period.
Progress reports must be submitted within 30 days after the end of the reporting periods, which are January 1 -June 30
and July 1 - December 31 for the duration of the award. Future awards may be withheld if progress reports are
delinquent. Grantees are required to submit this information online, through the Grants Management System (GMS), on
the semi-annual progress report for the relevant OVW grant programs.
12. A final report, which provides a summary of progress toward achieving the goals and objectives of the award,
significant results, and any products developed under the award, is due 90 days after the end of the award. The Final
Progress Report should be submitted to the Office on Violence Against Women through the Grants Management
System with the Report Type indicated as "Final".
13. The recipient agrees that it will submit quarterly financial status reports to OVW on-line (at
https://grants.ojp.usdoj.gov) using the SF 425 Federal Financial Report form (available for viewing at
www.whitehouse.gov/omb/grants/standard_forms/ff_report.pdf), not later than 30 days after the end of each calendar
quarter. The final report shall be submitted not later than 90 days following the end of the award period.
OJP FORM 4000/2 (REV. 488)
Department ofJustice
Office on Violence Against Women
AWARD CONTINUATION
SHEET
Grant
PAGE 4 OF 5
PROJECT NUMBER 2010 -WE -AX -0038 AWARD DATE 09/17/2010
SPECIAL CONDITIONS
14. Pursuant to 28 CFR §66.34, the Office on Violence Against Women reserves a royalty -free, nonexclusive, and
irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, in whole or in part (including
in the creation of derivative works), for Federal Government purposes:
(a) any work that is subject to copyright and was developed under this award, subaward, contract or subcontract
pursuant to this award; and
(b) any work that is subject to copyright for which ownership was purchased by a recipient, subrecipient or a contractor
with support under this award.
In addition, the recipient (or subrecipient, contractor or subcontractor) must obtain advance written approval from the
Office on Violence Against Women program manager assigned to this award, and must comply with all conditions
specified by the program manager in connection with that approval before: 1) using award funds to purchase ownership
of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new
work developed under this award.
It is the responsibility of the recipient (and of each subrecipient, contractor or subcontractor as applicable) to ensure
that this condition is included in any subaward, contract or subcontract under this award.
15. All materials and publications (written, visual, or sound) resulting from award activities shall contain the following
statements: "This project was supported by Grant No. awarded by the Office on Violence
Against Women, U.S. Department ofJustice. The opinions, findings, conclusions, and recommendations expressed in
this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the Department
ofJustice, Office on Violence Against Women.
16. The grantee agrees that funds will not be used for prevention activities (e.g., outreach to elementary and secondary
schools, implementation of educational programs regarding domestic and dating violence intervention, and public
awareness campaigns). The grantee may use funds to provide outreach regarding the specific services offered under
the grant.
17. The grantee agrees to use grant funds to strengthen legal advocacy service programs for victims of domestic violence,
dating violence, sexual assault and stalking, including strengthening assistance to such victims in immigration matters.
Grant funds may not be used to provide long-term or short-term legal representation.
18. The grantee agrees to submit for OVW review and approval any anticipated addition of, removal of, or change in
collaborating partner agencies or individuals who are signatories of the Memorandum of Understanding, and if
applicable, the Internal Memorandum of Agreement.
19. The grantee agrees to allocate project funds as designated by the Office on Violence Against Women for allowable
costs to participate in OVW-sponsored technical assistance. Funds designated for OVW-sponsored technical
assistance may not be used for any other purpose without prior approval of OVW and the issuance of a Grant
Adjustment Notice (GAN) permitting such use. Technical assistance includes, but is not limited to, peer-to-peer
consultations, focus groups, mentoring site visits, conferences and workshops conducted by OVW-designated technical
assistance providers or OVW-designated consultants and contractors.
20. As a first time grant recipient under this grant program, the grantee agrees to send its project coordinator to an OVW
technical assistance new grantee orientation seminar. Additionally, if there is a change in the project coordinator during
the grant period, the grantee agrees to send the new project coordinator, regardless of prior experience with this or any
other federal grant, to an OVW technical assistance new grantee orientation seminar.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office on Violence Against Women
AWARD CONTINUATION
SHEET
Grant
PAGE 5 OF 5
PROJECT NUMBER 2010 -WE -AX -0038 AWARD DATE 09/17/2010
SPECIAL CONDITIONS
21. The grantee will provide the Office on Violence Against Women (OVW) with the agenda for any training seminars,
workshops, or conferences not sponsored by OVW that project staff propose to attend using grant funds. The grantee
must receive prior approval from OVW before using OVW grant funds to attend any training, workshops, or
conferences not sponsored by OVW. To request approval, grantees must submit a Grant Adjustment Notice (GAN)
request through the grants management system to OVW with a copy of the event's brochure, curriculum and/or agenda,
a description of the hosts or trainers, and an estimated breakdown of costs. The GAN request should be submitted to
OVW at least 20 days before registration for the event is due. Approval to attend non-OVW sponsored programs will
be given on a case-by-case basis.
22. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the Office on Violence Against Women prior to obligation or
expenditure of such funds.
23. Pursuant to 42 USC 3796hh(d), the grantee understands that 5% of this award is being withheld and that it may not
obligate, expend or drawdown that 5% unless, by the period ending on the date on which the next session of the State
legislature ends, the State or unit of local government, --
(1) certifies that it has a law or regulation that requires -
(A) the State or unit of local govemment at the request of a victim to administer to a defendant, against whom an
information or indictment is presented for a crime in which by force or threat of force the perpetrator compels the
victim to engage in sexual activity, testing for the immunodeficiency virus (HIV) not later than 48 hours after the date
on which the information or indictment is presented;
(B) as soon as practicable notification to the victim, or parent and guardian of the victim, and defendant of the testing
results; and
(C) follow-up tests for HIV as may be medically appropriate, and that as soon as practicable after each such test the
results be made available in accordance with subparagraph (B).
The "next session of the State legislature" means the next session after the date on which the application for this award
was submitted.
If the grantee submits a certification, a Grant Adjustment Notice (GAN) will be issued, and the funds will become
available for drawdown. If, by the date on which the next session of the State legislature ends, the grantee is not in
compliance with this provision, the withheld funds will be deobligated from the amount of funds awarded for this
award period.
If the grantee is an Indian Tribe, it should contact OVW to determine whether it falls within the definition of -unit of
local government- as defined by 42 USC § 3791. If it does not, a GAN will be issued and the condition will be
removed.
24. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and subrecipients to adopt and enforce policies banning
employees from text messaging while driving any vehicle during the course of performing work funded by this grant,
and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes
caused by distracted drivers.
26. The recipient's budget is pending approval; therefore the recipient may not drawdown funds until the Office on
Violence Against Women, Grants Financial Management Division has approved the budget and budget narrative and a
Grant Adjustment Notice (GAN) has been issued to remove this special condition. Any obligations or expenditures
incurred by the recipient prior to the budget being approved are made at the recipient's own risk.
OJP FORM 4000/2 (REV. 4-88)
\ Department of Justice
t �,„w co.
p'r �> Office on Violence Against Women
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Grant
PROJECT NUMBER
2010 -WE -AX -0038
PAGE 1 OF I
This project is supported under 42 U.S.C. 3796hh - 3796hh-4 (OVW - Arrest)
1. STAFF CONTACT (Name & telephone number)
Sue Pugliese
(202) 305-1660
2. PROJECT DIRECTOR (Name, address & telephone number)
Sarah Johnson
Community Project Coordinator
1130 NW Harriman
Suite A
Bend, OR 97701-1960
(541)322-7461
3a. TITLE OF THE PROGRAM
OVW FY 10 Community -Defined Solutions to Violence Against Women Program
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
4. TITLE OF PROJECT
Project to Enhance Victim Safety
5. NAME & ADDRESS OF GRANTEE
Deschutes County Commission on Children and Families
1130 North West Harriman Street Suite A
Bend, OR 97701
6. NAME & ADRESS OF SUBGRANTEE
7. PROGRAM PERIOD
FROM: 10/01/2010 TO: 09/30/2012
8. BUDGET PERIOD
FROM: 10/01/2010 TO: 09/30/2012
9, AMOUNT OF AWARD
$ 300,098
10. DATE OF AWARD
09/17/2010
11. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Community -Defined Solutions to Violence Against Women Program (herein referred to as the Community -Defined Solutions/Arrest Program) implements
certain provisions of the Violence Against Women Act, which was enacted in September 1994 as Title IV of the Violent Crime Control and Law Enforcement Act
of 1994, reauthorized in the Violence Against Women Act of 2000 and the Violence Against Women and Department of Justice Reauthorization Act of 2005. The
program enhances victim safety and offender accountability in cases of domestic violence, dating violence, sexual assault and stalking by encouraging jurisdictions
to implement pro -arrest policies as an effective intervention that is part of a coordinated community response. An integral component of the Arrest Program is the
creation and enhancement of collaborative partnerships between criminal justice agencies, victim services providers, and community organizations which respond to
domestic violence, sexual assault, dating violence and stalking.
Deschutes County encompasses an area of 3,055 square miles in the center of Oregon and is the tenth largest -sized county in the state. The region is isolated, both
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office on Violence Against Women
Washington, D.C. 20531
Memorandum To: Official Grant File
From: Mamie R. Shiels, Attorney Advisor
Subject: Categorical Exclusion for Deschutes County Commission on Children and Families
The Grants to Encourage Arrest Policies and Enforcement of Protection Orders Program (Arrest) implements
certain provisions of the Violence Against Women Act, which was enacted in September 1994 as Title IV of the
Violent Crime Control and Law Enforcement Act of 1994, the Violence Against Women Act of 2000 and
reauthorized in the Violence Against Women Act in 2005. The program enhances victim safety and offender
accountability in cases of domestic violence, sexual assault, dating violence and stalking by encouraging
jurisdictions to implement mandatory and pro -arrest policies as an effective domestic violence intervention that is
part of a coordinated community response. An integral component of Arrest Program initiatives is the creation and
enhancement of collaborative partnerships between criminal justice agencies, victim services providers, and
community organizations which respond to domestic violence, sexual assault, dating violence and stalking. None
of the following activities will be conducted under the OVW federal action: 1. New construction. 2. Any
renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic
Places or (b) located within a 100 -year floodplain. 3. A renovation which will change the basic prior use of a
facility or significantly change its size. 4. Research and technology whose anticipated and future application could
be expected to have an effect on the environment. 5. Implementation of a program involving the use of chemicals.
Consequently, the subject federal action meets the criteria for a categorical exclusion as contained in paragraph
4.(b) of Appendix D to Part 61 of the Code of Federal Regulations (adopted by OVW at 28 CFR § 0.122(b)).
Department of Justice
Office on Violence Against Women
September 17, 2010
The Honorable Dennis Luke
Deschutes County Commission on Children and Families
1130 North West Harriman Street
Suite A
Bend, OR 97701
Dear Chairman Luke:
Washington, D.C. 20531
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office on Violence Against Women has
approved your application for funding under the Community -Defined Solutions to Violence Against Women Program in the
amount of $300,098 for Deschutes County Commission on Children and Families. This award provides the opportunity for
recipients to develop and strengthen effective responses to violence against women. This grant program encourages
communities to treat domestic violence, sexual assault, dating violence and stalking as serious crimes by strengthening the
criminal justice response to these crimes and promoting a coordinated community response. Victim safety and offender
accountability are the center piece of projects funded under the program.
Enclosed you will find the award package. This award is subject to all administrative and financial requirements, including the
timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a
minimum level of cash -on -hand. Should you not adhere to these requirements, you will be in violation of the terms of this
agreement and the award will be subject to termination for cause or other administrative action as appropriate.
If you have questions regarding this award, please contact Sue Pugliese at (202) 305-1660. For financial grants management
questions, contact the OVW Grants Financial Management Division at (202) 514-8556, or by e-mail at
ovw.gfmd@usdoj.gov. For payment questions, contact the Office of the Chief Financial Officer, Customer Service Center
(CSC) at (800) 458-0786, or by email at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
Susan B. Carbon
Director
Enclosures
Department of Justice
Office of Justice Programs
Office for Civil Rights
Washington. D.C. 2053/
September 17, 2010
The Honorable Dennis Luke
Deschutes County Commission on Children and Families
1130 North West Harriman Street
Suite A
Bend, OR 97701
Dear Chairman Luke:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against
Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at http://www.lep.gov.
Ensuring Equal Treatment for Faith -Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations. In general, the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must be held separately
from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's
website at http://www.ojp.usdoj.gov/ocr/ettbo.htm.
State Administering Agencies and faith -based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious
Freedom Restoration Act (RFRA) is reasonably construed, on a case-by-case basis, to require that its funding agencies permit faith -based
organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion
when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RF RA to the statutes that prohibit discrimination in employment may be directed to this
Office.
by geography and distance, from the state's most populated metropolitan areas. The rural sectors of the county increased from 52,029 to 83,030. As of 2008, 89%
of the population identified as White, non -Latino in origin. The next largest group is the Latino population, which represents 5.8% of the population. Native
Americans, African Americans, Asian Americans, and people of mixed descent make up the remainder of the population. The target population will be victims of
domestic violence in Deschutes County.
Deschutes County, in collaboration with its non-profit, non-govemmental victim service partner Saving Grace -Imagine Life Without Violence, will implement this
project to enhance victim safety and hold high-risk offenders accountable. Through this new award, the project will: 1) provide training on lethality and danger
assessment for collaborative partners to enhance victim safety; 2) implement the Lethality Assessment Program (LAP) and Danger Assessment protocols; 3) hire
and train LAP on-call Hotline Advocates; 4) hire and train a .5 FTE LAP Advocate to work with LAP referred victims; 5) develop LAP hotline procedures and
provide culturally appropriate services to Spanish speaking/Latino victims; and 6) support and train a 1.0 FTE Intensive Supervision Program Parole & Probation
Officer to supervise, monitor, and track domestic violence offenders convicted of strangulation and other high-risk misdemeanor offenses.
CA/NCF
