HomeMy WebLinkAboutRes 130 - Transfer Appropr - General Funde
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of November 22, 2010
Please see directions for completing this document on the next page.
DATE: November 5, 2010
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2010-130, transfer of appropriation within the General
Fund Non -Departmental category.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2010-130. A subsidy for temporary restaurant licenses was approved after
the FY 2011 budget was adopted. Actual expenditures are projected to exceed the amounts originally
appropriated in the Materials & Service category. A transfer of appropriation from Contingency to
Materials & Service is required.
FISCAL IMPLICATIONS:
A transfer of appropriation from General Fund Non -Departmental Contingency to Materials & Service
for $27,500 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2010-130.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dave Inbody, Board of County Commissioners 322-7697
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2010-2011 * RESOLUTION NO. 2010-130
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Board of County Commissioners Office requesting
a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON. as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-4500-501.97-01 Deschutes County Non -Departmental,
Contingency $ 27,500
TO: 001-4500-419.51-10 Deschutes County Non -Departmental,
Fees & Permits $ 27.500
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this nd day of November, 2010.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: ALAN UNGER, Vice -Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 1 OF 1 -RESOLUTION NO. 2010-130 (11/22/10)
Lacy Nichols
From: Dave Inbody
Sent: Wednesday, November 03, 2010 10:56 AM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria
Subject: FW: Appropriation Transfer
Follow Up Flag:
Flag Status:
Attachments:
Fund 001 Dept 45
Appropriation...
Marty,
Follow up
Red
Fund 001 Dept 45 Appropriation Transfer.xls
After speaking to Jeanine about this appropriation transfer, I decided to increase the
amount of the transfer. Please disregard my previous request.
Thanks,
Dave
Original Message
From: Dave Inbody
Sent: Wednesday, November 03, 2010 8:55 AM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria
Subject: FW: Appropriation Transfer
Marty,
Attached is an appropriation transfer request to cover the cost of the subsidy for
temporary restaurant license fees approved by the Board of Commissioners. Let me know if
you have any questions.
Thanks,
Dave
Original Message
From: Jeanine Faria
Sent: Wednesday, November 03, 2010 8:27 AM
To: Dave Inbody
Cc: Lacy Nichols
Subject: Appropriation Transfer
You attached a yellow sticky to a voucher this week indicating that a total of $25,000
would be expended and that a transfer of appropriation would be required.
See the attached Excel file. Please add an explanation as to why additional appropriation
is needed. The budget on that line is currently at $7,500. The description of the amount
budgeted is "2010 Avg - 614/mo $7,368 + cushion of $132". Not counting the voucher
submitted this week, $538.54 has been expended in FY 2011 (payment in August to Government
Ethics Commission).
Then, send an email to Marty, with a copy to Lacy and me, (attach the Excel file), asking
Marty to prepare a resolution.
Jeanine
1
N
a)
%
T a)
o N
U c
u) co
a)
~
L C
O
0
a
O
Q
A transfer of appropriation is required for the following reason and will be used for the following purpose:
a) � a)
a) O >
L
U
O
-2
O a)
D)
-o C
7 �
L C_
O N
L �—
a)w
c
� C
N
C 1E-
2 (0 a)
a)�
O
C)
7 �
(0 �
N
tea)
`o coo
Q
CT
m N
O a)
C
u -D
co
v
a)
>
` L
o t
>, co
co
c Q 0
O 0
a) E
E
o m a)
y
E
c 3'�
o (n
o E
U co a)
w a) E
O L >.
~ Q
co
o'd>.
m 1:346-0 a) O D
1— CO (n
General Fund
T
0
a)
0
O
O
N
Cr;
a)
0
E
a)
>
O
Z
y)
r)
t.-1_ a)
O
7 a) a) (0
LL 0 CC 0
Revised
Budget
35,000 I
6,845,274
TOTAL 6,880,274 - 6,880,274I
To (From)
27,500
(27,500)
Current
Budgeted
Amount
7,500
6,872,774
Description
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Fees & Permits
Contingency
L"
0
0)
o
co
0
(Pers, M&S, Cap Out,
Contingency)
Materials & Services
Contingency
Line Number
(HTE 14 digit code)
001-4500-419.51-10
001-4500-501.97-01
E
N
A transfer of appropriation is required for the following reason and will be used for the following purpose:
a) � a)
a) O >
L
U
O
-2
O a)
D)
-o C
7 �
L C_
O N
L �—
a)w
c
� C
N
C 1E-
2 (0 a)
a)�
O
C)
7 �
(0 �
N
tea)
`o coo
Q
CT
m N
O a)
C
u -D
co
v
a)
>
` L
o t
>, co
co
c Q 0
O 0
a) E
E
o m a)
y
E
c 3'�
o (n
o E
U co a)
w a) E
O L >.
~ Q
co
o'd>.
m 1:346-0 a) O D
1— CO (n
General Fund
T
0
a)
0
O
O
N
Cr;
a)
0
E
a)
>
O
Z
y)
r)
t.-1_ a)
O
7 a) a) (0
LL 0 CC 0