HomeMy WebLinkAboutRes 131 - Construction - Jail ImprovementsDeschutes County Board of Commissioners
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AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of Monday, November 22, 2010
DATE: November 9, 2010
FROM: Susan Ross Property & Facilities 383 6713
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Resolution No. 2010-131, a Resolution Establishing
Prequalification Standards for Construction of Tenant Improvements at the Deschutes County Jail.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County has been in the planning and design stage for expansion and remodel of the current
jail facility for several years. A request for general obligation bonds to fund the jail project was turned
down by voters last May. The full project is estimated to cost in excess of $40 million, and therefore
the project has been placed on hold. However, there are some portions of the existing jail that need
modifications in order to better facilitate operations for staff and inmates. The tenant improvements
will consist of:
• Renovation of the existing central control room
• Renovation of existing men's and women's locker rooms
• Renovation of existing kitchen storage area
• Addition of staff lounge
Oregon Revised Statutes requires the contracting agency (Deschutes County in this case) wishing to
prequalify bidders to formally adopt the requirement for mandatory prequalification of all persons
desiring to bid for public improvement contracts that are to be let by the agency. The Statutes also
require bidders to submit an application of qualification to the contracting agency.
The attached resolution establishes the requirement for mandatory prequalification. Exhibit "A"
establishes the prequalification standards, and Exhibit "B" is the actual application of prequalification.
Applications will be due no later than December 20, 2010. The applicants determined to be "qualified"
will then receive an official Invitation to Bid on the jail tenant improvement project. The eventual
successful bidder will then be determined by low bid.
FISCAL IMPLICATIONS:
There are no fiscal implications of this resolution, although the resulting release of an invitation to bid
and eventual contract is estimated to be approximately $1 million.
RECOMMENDATION & ACTION REQUESTED: Approval and signature of Resolution No.
2010-131.
ATTENDANCE: Susan Ross, Property & Facilities Director
DISTRIBUTION OF DOCUMENTS: None
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Establishing Prequalification
Standards for Construction of Tenant
Improvements at the Deschutes County Jail
RESOLUTION NO. 2010-131
WHEREAS, The Deschutes County Code, Section 2.37.010, designates the Board of
County Commissioners to act as the local contract review board; and
WHEREAS, ORS 279C.430(1) allows a contracting agency to require mandatory
prequalification for persons desiring to bid for public improvement contracts that are to be let by
the agency; and
WHEREAS, ORS 279C.375(3)(b) establishes the standards that can be considered in
making a determination that an applicant is qualified to bid on a public improvement project; and
WHEREAS, County staff has determined it to be in the best interest of the County to
prequalify contractors who wish to bid on the Deschutes County jail tenant improvements
because of the complexity and security needs of this project; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, acting in its capacity as the local contract review board, as
follows:
Section 1. Based upon the information stated in this Resolution, the Board hereby finds
that mandatory prequalification will be required for all general contractors desiring to bid on the
jail tenant improvement construction project.
Section 2. Prequalification will be based on the standards established in Exhibit "A" and
will be submitted on the form attached as Exhibit "B". Prequalification applications must be
received by Deschutes County by 5 p.m. on Monday, December 20, 2010, at the location
prescribed in Exhibit "B".
PAGE 1 OF 5 - RESOLUTION NO. 2010-131
Section 3. This Resolution shall become effective immediately upon its adoption.
DATED this day of , 2010.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: TAMMY BANEY, Commissioner
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 5 - RESOLUTION NO. 2010-131
EXHIBIT "A"
PREQUALIFICATION STANDARDS FOR JAIL TENANT IMPROVEMENT PROJECT
1. Bidder is required to have previous experience working in a controlled secured
environment such as a county jail, juvenile detention center, or state prison that houses
inmates in a residential setting.
2. Bidder must have prior experience in construction, remodel, or design of secure detention
facilities and have an understanding of jail operations, specialized equipment, and
specialized construction methods and materials.
3. All employees, including employees of subcontractors, working on the project must be
able to pass a criminal history check.
4. Bidder must have available the appropriate financial resources to meet all contractual
responsibilities. Bidders must be able to obtain public and performance bonds of at least
$1.5 million.
5. Bidder must have a satisfactory record of performance.
6. Bidder must have a satisfactory record of integrity.
7. Bidder must be qualified to contract with Deschutes County and must be licensed by
Oregon Construction Contractors Board.
PAGE 3 of 5 - RESOLUTION NO. 2010-131
EXHIBIT "B"
APPLICATION FOR PREQUALIFICATION FOR
JAIL TENANT IMPROVEMENT PROJECT
Bidder
Mailing Address
Contact Person
Phone # Email Address
On a separate sheet of paper, provide the following information:
1. A list of managerial, technical, and supervisory staff who would be assigned to this
project. Describe each person's role, construction experience, and specific experience
working in secure detention facilities.
2. Describe the firm's experience working in secure detention facilities. Provide examples
of specific projects. Provide names and contact information of owner representatives on
these projects. Include current phone numbers and current email addresses.
3. Describe the firm's and assigned staff's knowledge in construction, remodel, and design
of secure facilities and understanding of detention operations and specialized construction
methods and materials. Describe knowledge you may have about the types of materials
and finishes most appropriate for a secure detention facility, taking into consideration
security and safety, energy efficiency, maintenance, and items that can hold up to inmate
abuse.
4. Provide a statement that you acknowledge and understand that all employees, including
employees of subcontractors and consultants, working on the project must pass a criminal
history check and that no employee will be permitted access to the site without first
receiving clearance by the Deschutes County Sheriff's Office.
5. Provide evidence that you are able to obtain public and performance bonds of at least
$1.5 million. The Surety Company furnishing this evidence shall have a sound financial
standing and a record of service satisfactory to Deschutes County and shall be authorized
to do business in the State of Oregon.
6. Provide the names and contact information of owner representatives on your past four
contracts exceeding $1 million in value. Include current phone numbers and current
PAGE 4 OF 5 - RESOLUTION NO. 2010-131
email addresses. These contacts will serve as references to gauge your record of
performance and integrity.
7. Provide names and contact information of subcontractors with contracts exceeding
$100,000 on your four most recent contracts. Include current phone numbers and current
email addresses. These contacts will serve as references to gauge your record of
performance and integrity.
8. Provide evidence that you are an individual, partner, or corporation existing under the
laws of the State of Oregon.
This application must be received by 5 p.m. Monday, December 20, 2010, by Susan Ross,
Deschutes County Property & Facilities Director, at the Property & Facilities Department, 14
N.W. Kearney, Bend, Oregon, 97701, or by email at susanc@deschutes.org. Applications
received after this time will not be considered.
Deschutes County will inform applicants by January 19, 2011, if they qualify or do not
qualify to bid on the jail tenant improvement construction project.
Contact Susan Ross, Deschutes County Property & Facilities Director, at 541-383-6713 or
email susanc ,deschutes.org with questions.
PAGE 5 OF 5 - RESOLUTION NO. 2010-131