HomeMy WebLinkAboutRes 132 - Credit Card for Health SvcsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of December 27, 2010
Please see directions for completing this document on the next page.
DATE: December 2, 2010
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2010-132, authorizing a credit card for the Deschutes
County Health Services Department.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2010-132. The County will issue a credit card to the Health Services
Department for use limited to "credentialing".
FISCAL IMPLICATIONS:
Expenditure volume is expected to be the same.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2010-132.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Scott Johnson, Behavioral Health 322-7502
Sherri Pinner, Behavioral Health 322-7509
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Authorizing a County Issued Credit
Card for the Health Services Department
* RESOLUTION NO. 2010-132
*
WHEREAS, attached is an e-mail from the Health Services Department requesting the issuance
of a credit card, and
WHEREAS, the Health Services Department is required to pay for certain "credentialing" costs
over the Internet, using a credit card, and
WHEREAS the County will provide a credit card for use limited to expenditures for
"credentialing"; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. The following guidelines will apply:
a. In no event, will such credit card be used for any expenditure other than those
specifically for "credentialing".
b. The Finance Department will order the credit card for the Health Services
Department, with a limit of $2,500.00. This limit may be increased in the future
commensurate with actual experience.
c. The Health Services Department will be responsible to ensure that all necessary
documentation is submitted to Finance, to be attached to the pay voucher related to
credit card payments.
d. Pay vouchers related to credit card payments must be submitted in a timely manner
to avoid any late payment charges.
e. The credit card will be issued in the name of the Department, with the
understanding that the Health Services Department will have a written policy as to
who will be authorized to make required expenditures and how the credit card will
be used in the credentialing process, and how the credit card will be secured. This
policy shall be submitted to the County Internal Auditor for his review and
approval.
PAGE 1 OF 2 -RESOLUTION NO. 2010-132 (12/27/10)
DATED this th day of December, 2010.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: ALAN LINGER, Vice -Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2 -RESOLUTION NO. 2010-132 (12/27/10)
Lacy Nichols
From: Sherri Pinner
Sent: Monday, November 15, 2010 7:38 AM
To: Lacy Nichols
Subject: FW: Health Department Credit Card
Follow Up Flag:
Flag Status:
Follow up
Flagged
Just to verify, this credit card would be used by Health Services, both the public health and behavioral health divisions.
Thanks,
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.
Original Message
From: Marty Wynne
Sent: Friday, November 12, 2010 12:54 PM
To: Lacy Nichols
Cc: Sherri Pinner; Jeanine Faria; Cheryl L Circle
Subject: Health Department Credit Card
Lacy,
We are going to authorize a credit card for the Health Department for the one purpose of paying for the "credentialing"
of their staff. Would you pull the resolution that was approved for the Sheriff's credit card -- let's use that as a template
for this. Thanks.
Marty
1
Lacy Nichols
From: Sherri Pinner
Sent: Tuesday, December 14, 2010 8:31 AM
To: Marty Wynne
Cc: Lacy Nichols
Subject: Credit card limit
Marty,
I believe a credit card limit of $2,500.00 would allow us to credential all current staff and allow for growth.
Thanks,
Sherri Pinner
Business/Operations Manager
Deschutes County Health Services Department
541-322-7509
541-322-7565 fax
Our mission: To promote and protect the health and safety of our community.