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HomeMy WebLinkAbout2009-01-07 Business Meeting Minutesfi Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JANUARY 7, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger. Also present were Dave Kanner, County Administrator; George Kolb and Tom Blust, Road Department; and two other citizens. No representatives of the media were in attendance. Chair Baney opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Order No. 2009 -006, Establishing Four Roads as County Roads (Skyline Ranch Road, Metolius Drive, Spring River Road and River Summit Drive). George Kolb gave an overview of the item. LUKE: Move approval. BANEY: Second. VOTE: LUKE: Yes. BANEY: Chair votes yes. Commissioner Unger joined the meeting at this point. 3. Before the Board was Consideration of Signature of Document No. 2009- 012, a Cost Reimbursement Agreement with the Bureau of Land Management regarding the 19th Street Extension Right -of -Way and Environmental Studies on Federal Lands. Minutes of Board of Commissioners' Business Meeting Wednesday, January 7, 2009 Page 1 of 4 Pages Mr. Kolb pointed out that this agreement only covers environmental studies on federal lands, not other lands. Commissioner Luke said that there was a meeting with ODOT yesterday and this item was discussed then. He recommended to them that they proceed on the land use part because it is time consuming. LUKE: Move approval. UNGER: Second. VOTE: UNGER: Yes. LUKE: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2009- 011, a Bargain & Sale Deed for the Sale of County Owned, Unbuildable Property to an Adjacent Property Owner. Teresa Rozic said that this parcel fits into the statute that allows private sale under certain conditions. This was discussed in June and the Board indicated she should move forward on this issue. The property is a long parcel just 20 feet wide. LUKE: Move approval. UNGER: Second. VOTE: UNGER: Yes. LUKE: Yes. BANEY: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. LUKE: Move approval. BANEY: Second. VOTE: UNGER: Yes. LUKE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, January 7, 2009 Page 2 of 4 Pages Consent Agenda Items 5. County Administrator Signature of Document No. 2009 -006, a Lease Agreement with The 7th Level, LLC (Keller Williams Central Oregon Realty) for County -Owned Property 6. Signature of Order No. 2009 -004, Assigning the Name of River Summit Drive to an Unnamed Access Road 7. Signature of Order No. 2009 -005, Assigning the Name of Spring River Road to a Section of the Existing Spring River Road 8. Approval of the Appointment of Commissioners to the Central Oregon Intergovernmental Council Board of Directors — Primary and Alternate — through December 31, 2009 — Commissioner Unger will be the primary delegate and Commissioner Baney will be the alternate. CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 9. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the 9 -1 -1 County Service District. There were no payables processed this week. CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the Extension /4 -H County Service District. There were no payables processed this week. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 11. Before the Board was Consideration of Approval of Accounts Payable Vouchers for Deschutes County. There were no payables processed this week. Minutes of Board of Commissioners' Business Meeting Wednesday, January 7, 2009 Page 3 of 4 Pages 12. Before the Board was Consideration of Additions to the Agenda. In regard to the Terrebonne improvements to Highway 97, Mr. Blust gave an overview of the project and process. There will be sidewalks and curbs installed in Terrebonne along Highway 97 as well as interchange work done at Lower Bridge Way. The sidewalks and curbs will help with the parking situation in Terrebonne and allow for better visibility. Mr. Kolb gave an overview of some of the road and bridge improvements to be done between the north part of the Redmond bypass to Terrebonne, Smith Rock Way and beyond to the Jefferson County line. In regard to Wickiup Junction, Mr. Blust stated that ODOT will try to get the railroad overcrossing tied in with Burgess Road so that it works. There is not adequate funding available to do a complete fix at this location at this time. Commissioner Luke said that there is work planned from Lava Butte south, involving adding driving lanes and turn lanes. Mr. Blust said that groundbreaking will begin for improvements at Deschutes Market Road tomorrow. In regard to Deschutes Junction, there are problems with the short deceleration lane. They are looking at changing the design to allow adequate space for acceleration and deceleration. Being no further items to come before the Board, the meeting adjourned at 10:30 a.m. DATED this 7th Day of January 2009 for the Deschutes County Board of Commissioners. ATTEST: vtA.A_-t.- ( Recording Secretary Tammy Baney, Chair Dennis R. Luke, Vice Chair ®® Alan Unger, Commissioner Minutes of Board of Commissioners' Business Meeting Wednesday, January 7, 2009 Page 4 of 4 Pages D Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JANUARY 7, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign -up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Signature of Order No. 2009 -006, Establishing Four Roads as County Roads (Skyline Ranch Road, Metolius Drive, Spring River Road and River Summit Drive) — George Kolb, Road Department 3. CONSIDERATION of Signature of Document No. 2009 -012, a Cost Reimbursement Agreement with the Bureau of Land Management regarding the 19`h Street Extension Right -of -Way and Environmental Studies on Federal Lands — George Kolb, Road Department 4. CONSIDERATION of Signature of Document No. 2008 -011, a Bargain & Sale Deed for the Sale of County Owned, Unbuildable Property to an Adjacent Property Owner — Teresa Rozic, Property & Facilities CONSENT AGENDA 5. County Administrator Signature of Document No. 2009 -006, a Lease Agreement with The 7th Level, LLC (Keller Williams Central Oregon Realty) for County -Owned Property 6. Signature of Order No. 2009 -004, Assigning the Name of River Summit Drive to an Unnamed Access Road Board of Commissioners' Business Meeting Agenda Wednesday, January 7, 2009 Page 1 of 7 Pages 7. Signature of Order No. 2009 -005, Assigning the Name of Spring River Road to a Section of the Existing Spring River Road 8. Approval of the Appointment of Commissioners to the Central Oregon Intergovernmental Council Board of Directors — Primary and Alternate — through December 31, 2009 CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 9. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H COUNTY SERVICE DISTRICT 10. CONSIDERATION of Approval of Accounts Payable Vouchers for the Extension/4 -H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 11. CONSIDERATION of Approval of Accounts Payable Vouchers for Deschutes County 12. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 71-1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, January 7, 2009 Page 2 of 7 Pages FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Thursday, January 1, 2009 Most County offices will be closed to observe New Years Day. Monday, January 5, 2009 8:30 a.m. Elected Officials Swearing -in Ceremony, Judge Sullivan's Courtroom 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Tuesday, January 6, 2009 1:30 p.m. Budget Committee Overview and Update Wednesday, January 7, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, January 8, 2009 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond Wednesday, January 14, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 5:30 p.m. Annual Dinner with the Judges and Court Administrator Thursday, January 15, 2009 11:30 a.m. Regular Meeting with Commission on Children & Families' Board Monday, January 19, 2009 Most County offices will be closed to observe Martin Luther King, Jr. Day Board of Commissioners' Business Meeting Agenda Wednesday, January 7, 2009 Page 3 of 7 Pages Tuesday, January 20, 2009 1:00 p.m. Health Department — Incident Command System Training for Executives Wednesday, January 21, 2009 1:30 p.m. Administrative Work Session — could include executive session(s) 5:00 p.m. Public Hearing — Latham Mine Land Use Appeal Thursday, January 22, 2009 8:00 a.m. Administration/Board of Commissioners Annual Planning Retreat — Fair & Expo Center Monday, January 26, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, January 28, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, January 29, 2009 8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall Monday, February 2, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, February 4, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 5:00 p.m. Regular Meeting with City of La Pine Council — Midstate Community Room, La Pir►e Board of Commissioners' Business Meeting Agenda Wednesday, January 7, 2009 Page 4 of 7 Pages Wednesday, February 11, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, February 16, 2009 Most County offices will be closed to observe President's Day. Tuesday, February 17, 2009 12:00 noon Regular Meeting of Board and Department Directors Wednesday, February 19, 2009 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, February 23, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, February 25, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, March 2, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 4, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 5, 2009 10:00 a.m. Regular Update with District Attorney 11:00 a.m. Regular Update with Community Development Department 1:30 p.m. Regular Update with Road Department Board of Commissioners' Business Meeting Agenda Wednesday, January 7, 2009 Page 5 of 7 Pages Monday, March 9, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 11, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday March 12, 2009 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond 11:00 a.m. Regular Update with Mental Health Department 1:00 a.m. Regular Update with Health Department Monday, March 16, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 18, 2009 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 19, 2009 10:00 a.m. Regular Update with Community Justice Department 1:30 p.m. Regular Update with Solid Waste Department Monday, March 23, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 25, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 7, 2009 Page 6 of 7 Pages Thursday, March 26, 2009 9:00 a.m. Regular Meeting with Fair & Expo Department 11:00 a.m. Regular Meeting with Commission on Children & Families Monday, March 30, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 1, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, April 2, 2009 8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall Monday, April 6, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 8, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, January 7, 2009 Page 7 of 7 Pages