HomeMy WebLinkAboutRes 004 - Transfer Appropr - Road DeptDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org,
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of January 14, 2009
Please see directions for completing this document on the next page.
DATE: January 6, 2009
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009-004, transfer of appropriation in the Road Department
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009-004, transfer of appropriation in the Road Department Fund. Tl e
Road Department estimates savings of $1,775,565 available from the Deschutes Junction project. 'I hese
estimated savings will enable the Road Department to complete additional preservation and overlay
projects. A transfer of appropriation from the Capital Outlay category to the Materials and Service
category is required.
FISCAL IMPLICATIONS:
A transfer of appropriation from Capital Outlay to Materials & Service in the amount of $1,775,56 5 is
necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009-004.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Tom Blust, Road Department 322-7105
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2008-2009 * RESOLUTION NO. 2009-004
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Road Department requesting a transfer c f
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTE S
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 325-5000-431.93-20 Deschutes County Road Department,
Transportation System $1,775,565
TO: 325-5000-431.65-98 Deschutes County Road Department,
Preservation/Overlays $1,775,565
Section 2. That the Finance Director make the appropriate entries in the Deschutes Courcy
Budget document to show the above appropriations.
DATED this th day of January, 2009.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: DENNIS R. LUKE, Vice -Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 1 OF 1-REsoturioN No. 2009-004 (1/14/09)
Page 1 of 1
Lacy Nichols
From: Teri Maerki
Sent: Monday, December 29, 2008 2:09 PM
To: Lacy Nichols
Cc: Marty Wynne
Subject: FW: Supplemental Budget
Attachments: Appropriation Transfer Road Dec 2008.xls
Please prepare a resolution for an appropriation transfer as recommended by Tom Blust (See below).
The appropriation transfer request form is attached. Note the current budgeted amount on the request form
includes the supplemental budget scheduled to be approved on December 31st.
Thank you,
Teri
From: Marty Wynne
Sent: Monday, December 29, 2008 10:24 AM
To: Teri Maerki
Subject: FW: Supplemental Budget
F.Y.I.
Marty
From: Tom Blust
Sent: Monday, December 29, 2008 9:59 AM
To: Dave Kanner; Marty Wynne
Subject: Supplemental Budget
I noticed that the proposed supplemental budget does not include an adjustment to the capital expenditure
amount to reflect the Deschutes Junction project savings. I assumed we would move the appropriation over to
the materials and services side under Preservation/Overlays (I may have misunderstood the direction the Board
wanted to take on this). If we make this change here is what I would recommend:
Decrease 325-5000-431.93-20 Transportation System by $1,775,565 to a revised budget of $3,600,000 (this
reflects our actual bids plus a project contingency).
Increase 325-5000-431.65-98 Preservation/Overlays by $1,775,565 to a new revised budget of $4,467,880
Tom
12/29/2008
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Revised
Budget
4,467,880
3,600,000'
ITOTAL 8,067,880 - 8,067,880
To (From)
1,775,565
(1,775,565)
Current
Budgeted
Amount
2,692,315
5,375,565
Description
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Preservation/Overlays
Transportation System
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(Pers, M&S, Cap Out,
Contingency)
Materials & Services
Capital Outlay
Project
Code
Line Number
(HTE 14 digit code)
325-5000-431.65-98
325-5000-431.93-20
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