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Home My WebLink About2009-02-04 Business Meeting Agenda-(ES C., Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, FEBRUARY 4, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign -up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Signature of Document No. 2009 -040, an Agreement with Burlington Northern Santa Fe Railroad regarding the Deschutes Market Road Overcrossing Project, Phase II — George Kolb, Road Department 3. CONSIDERATION of Signature of Order No. 2009 -012, Vacating Board of Commissioners' Order Numbers 2005 -054, 2005 -066 and 2007 -109 regarding Measure 37 Waivers — Steven Griffin, Legal Counsel CONSENT AGENDA 4. Signature of a Letter Accepting the Resignation of Pat Tabor from the Deschutes County Mental Health, Alcohol and Drug Advisory Board, and Thanking Her for Her Service 5. Signature of a Letter Accepting the Resignation of Kristy Hessman from the Commission on Children & Families' Board, and Thanking Her for Her Service 6. Signature of Letters Accepting the Resignation of Janet Zuelke and Kevin King from the Board of the Panoramic Access Special Road District, and Thanking Them for Their Service Board of Commissioners' Business Meeting Agenda Wednesday, February 4, 2009 Page 1 of 6 Pages 7. Signature of a Letter Appointing Dennis McGregor (through December 31, 2011) and John Morter (through December 31, 2009) to the Board of the Panoramic Access Special Road District 8. Approval of Minutes: • Business Meeting: January 14, 26 and 28 • Work Session: January 14, 21, 26 and 28 • Hearings: January 21 and 26 (Latham Mine Expansion) CONVENE AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY SERVICE DISTRICT 9. CONSIDERATION of Signature of a Letter Appointing Bruce Barrett to the Redmond Library County Service District Budget Committee, through June 30, 2011 CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT 10. CONSIDERATION of Signature of a Letter Appointing Clayton Higuchi to the Bend Library County Service District Budget Committee, through June 30, 2011 CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 11. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Accounts Payable Vouchers for the Extension/4 -H County Service District Board of Commissioners' Business Meeting Agenda Wednesday, February 4, 2009 Page 2 of 6 Pages RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. CONSIDERATION of Approval of Accounts Payable Vouchers for Deschutes County 14. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388 - 6572.) Monday, February 2, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, February 4, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 5:00 p.m. Regular Meeting with City of La Pine Council — Midstate Community Room, La Pine Friday, February 6, 2009 6:00 p.m. Sisters Chamber of Commerce Installation Dinner — Five Pines Conference Center, Sisters Board of Commissioners' Business Meeting Agenda Wednesday, February 4, 2009 Page 3 of 6 Pages Wednesday, February 11, 2009 7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, February 16, 2009 Most County offices will be closed to observe President's Day. Tuesday, February 17, 2009 12:00 noon Regular Meeting of Board and Department Directors Wednesday, February 18, 2009 11:00 a.m. Annual Meeting with Black Butte Ranch Board — BBR Administration Building 2:00 p.m. Administrative Work Session — could include executive session(s) — note later time Monday, February 23, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, February 25, 2009 7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, February 26, 2009 9:00 a.m. Tri- County Work Session (Deschutes, Jefferson, Crook) Fairgrounds Board Room, Redmond Monday, March 2, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Board of Commissioners' Business Meeting Agenda Wednesday, February 4, 2009 Page 4 of 6 Pages Wednesday, March 4, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 5, 2009 10:00 a.m. Regular Update with District Attorney 11:00 a.m. Regular Update with Community Development Department 1:30 p.m. Regular Update with Road Department 2:30 p.m. Regular Update with Solid Waste Department Wednesday, March 11, 2009 7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 12, 2009 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond 11:00 a.m. Regular Update with Health & Human Services Department Monday, March 16, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 18, 2009 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 19, 2009 10:00 a.m. Regular Update with Community Justice Department Monday, March 23, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, February 4, 2009 Page 5 of 6 Pages Wednesday, March 25, 2009 7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 26, 2009 9:00 a.m. Regular Meeting with Fair & Expo Department 11:00 a.m. Regular Meeting with Commission on Children & Families Monday, March 30, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 1, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, April 2, 2009 8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall Monday, April 6, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, April 8, 2009 7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, February 4, 2009 Page 6 of 6 Pages