HomeMy WebLinkAboutRes 018 - Transfer Approp - RV Park FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 25, 2009
Please see directions for completing this document on the next page.
DATE: February 17, 2009
FROM: Marty Wynne Finance Phone # (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -018, transfer of appropriation in the RV Park Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -018, transfer of appropriation in the RV Park Fund. An error wts
made in the allocation of the debt service payments required on Full Faith and Credit (FF &C) 2005 and
FF &C 2007 for the RV Park Fund (601) and the Fair & Expo Center Fund (618).
FISCAL IMPLICATIONS:
A transfer of appropriation from Debt Service to Contingency for $32,040 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -018.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Susan Ross, Property & Facilities 383 -6713
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGO''T
A Resolution Transferring Appropriations
Within the Various Funds of the 2008 -2009 * RESOLUTION NO. 2009 -018
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e -mail from the Property & Facilities Director requesting a transfer
of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget :o
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTI S
COUNTY, OREGON, as follows:
Section 1.
FROM:
FROM:
That the following transfers of appropriations be made:
601- 1000 - 471.81 -01
601 -1000- 472.81 -02
TO: 601 -1000- 501.97 -01
Deschutes County RV Park
Debt Service, Principal
Deschutes County RV Park
Debt Service, Interest
Deschutes County RV Park
Contingency
$17,027
$15,013
$32,040
Section 2. That the Finance Director make the appropriate entries in the Deschutes Count y
Budget document to show the above appropriations.
DATED this th day of February, 2009.
ATTEST:
Recording Secretary
PAGE 1 OF 1- RESOLUTION NO. 2009-018 (2/25/09)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
DENNIS R. LUKE, Vice -Chair
ALAN UNGER, Commissioner
Lacy Nichols
Page 1 of 1
From: Marty Wynne
Sent: Wednesday, February 11, 2009 8:47 AM
To: Lacy Nichols
Subject: FW: Appropriations Transfers
Attachments: Fund 601 and 618 Appropriation Transfer.xls; Fund 130 Appropriation Transfer.xls
F.Y.I.
From: Susan Ross
Sent: Tuesday, February 10, 2009 5:23 PM
To: Marty Wynne
Cc: Judi Hasse
Subject: Appropriations Transfers
Marty, attached are requests for appropriations transfers. The first request involves funds 601 (RV Park Fund)
and 618 (Fair & Expo Fund). The debt service amounts had been allocated incorrectly between the two funds, so
we are just cleaning this up.
The second request is necessary to increase appropriation in a transfer out line in Fund 130, Park Acquisition and
Development, in order to transfer additional cash to the RV Park Fund. The need for this additional cash is
explained in the attached spreadsheet.
Please let me know if you have any questions. Thanks.
Susan Ross
Deschutes County Property & Facilities Director
541 - 383 -6713
541 - 317 -3168 fax
2/11/2009
Deschutes County
Appropriation Transfer Request
A transfer of appropriation is required for the following reason and will be used for the following purpose:
An error was made in the allocation of the debt service payments required on FF &C 2005 and FF &C 2007 for the RV Park (Fund 601) and the
Fair & Expo Center (Fund 618).
Fund:
Dept:
Requested by:
Date:
601
Property Management
Susan Ross
2/10/2009
Line Number
Category
Description
Item
(HTE 14 digit code)
Project
Code
(Pers, M &S, Cap Out,
Contingency)
(Element- Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current
Budgeted
Amount
To (From)
Revised
Budget
1
601 - 1000 - 471.81 -01
Debt Service
Principal
148,163
(17,027)
131,136
2
601 - 1000 - 472.81 -02
Debt Service
Interest
127,336
(15,013)
112,323
3
601 - 1000 - 501.97 -01
Contingency
Contingency
47,571
32,040
79,611
TOTAL 323,070 - 323,070
A transfer of appropriation is required for the following reason and will be used for the following purpose:
An error was made in the allocation of the debt service payments required on FF &C 2005 and FF &C 2007 for the RV Park (Fund 601) and the
Fair & Expo Center (Fund 618).
Fund:
Dept:
Requested by:
Date:
601
Property Management
Susan Ross
2/10/2009