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HomeMy WebLinkAbout2009-03-04 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MARCH 4, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Tammy Baney, Dennis R. Luke and Alan Unger. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Joe Stutler, Forester; Mark Pilliod, Legal Counsel; Rebecca Brown, Sheriff's Office; media representative Hillary Borrud of the Bulletin and four other citizens. Chair Baney opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. Commissioner Luke said that there have been several letters in the local paper stating among other things that the County put the Local Rule on the ballot. The County did not put it on the ballot; it was done by citizen petition and the County followed the law. Also, by law it is a countywide issue subject to the vote of all County citizens. None other was offered. 2. Before the Board was Consideration of Signature of Order No. 2009 -015, Declaring Certain Deschutes County Personal Property Surplus, and Authorizing Sale through PublicSurplus.com. Rebecca Brown gave a brief overview of the item. This action allows the Sheriff's Office to sell surplus vehicles. LUKE: Move approval. UNGER: Second. Minutes of Board of Commissioners' Business Meeting Wednesday, March 4, 2009 Page 1 of 5 Pages VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 3. Before the Board was Consideration of Signature of Resolution No. 2009- 008, Declaring Deschutes County's Intent to Exchange Real Property with the Bend Metro Park & Recreation District and Setting a Hearing Date. Paul Steil of Bend Metro Park & Recreation District and Eric Forester, Hickman Williams & Associates came before the Board. Mr. Steil said that they started working on this issue in 2005. The goal is to complete the trail that runs along Century Drive so that people will not use private property. In order to get a correct alignment, there needed to be a swap of property with the County. There is also a lot line adjustment process occurring with the City of Bend. Eric Forester said that his company did some of the survey work. The properties will be the same as before. The City has approved the map and it is now being reviewed by the Surveyor. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Chair Signature of a Notice of Intent to Award Contracts for 2009 Qualified Pool Bids for Fuels Treatment in Deschutes County. Mark Pilliod stated that this is an arrangement similar to the one followed last year. Various companies are prepared to provide different services in regard to treating fuels. The Forester recommends signature of retainer agreements with these companies as appropriate. They will be called on to provide various services as needed. Joe Stutler said that the process has been refined from last year. And the actual cost of work has gone down for a variety of reasons. Crook County came out with the same process for that county this year. Minutes of Board of Commissioners' Business Meeting Wednesday, March 4, 2009 Page 2 of 5 Pages The County has saved about $500,000 over the year because of this competitive process. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. LUKE: Move approval. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Consent Agenda Items 5. Economic Development Grant Request: • Volunteer of the Year Award Ceremony — Commissioner Luke granted $500 Commissioner Unger said that he has been discussing the issue of providing bus service to the County Fair as has been done in the past. 6. Approval of Minutes: • Business Meeting: February 23 & 25 • Work Sessions: February 23 & 25 CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 7. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the 9 -1 -1 County Service District in the Amount of $7,903.47. LUKE: Move approval, subject to review. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Wednesday, March 4, 2009 Page 3 of 5 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION /4 -H COUNTY SERVICE DISTRICT 8. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the Extension /4 -H County Service District in the Amount of $4,572.13. LUKE: Move approval, subject to review. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. Before the Board was Consideration of Approval of Accounts Payable Vouchers for Deschutes County in the Amount of $637,709.43. LUKE: Move approval, subject to review. UNGER: Second. VOTE: LUKE: Yes. UNGER: Yes. BANEY: Chair votes yes. 10. Before the Board were Additions to the Agenda. None were offered. Being no further items to come before the Board, the meeting adjourned at 10:30 a.m. Minutes of Board of Commissioners' Business Meeting Wednesday, March 4, 2009 Page 4 of 5 Pages DATED this 4th Day of March 2009 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary Tammy Baney, Ch - flz.- De nis R. Luke, Vice Chair ate -- Alan Unger, Commissioner Minutes of Board of Commissioners' Business Meeting Page 5 of 5 Pages Wednesday, March 4, 20119 TES Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, MARCH 4, 2009 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign -up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Signature of Order No. 2009 -015, Declaring Certain Deschutes County Personal Property Surplus, and Authorizing Sale through PublicSurplus.com — Rebecca Brown, Sheriff's Office 3. CONSIDERATION of Signature of Resolution No. 2009 -008, Declaring Deschutes County's Intent to Exchange Real Property with the Bend Metro Park & Recreation District and Setting a Hearing Date — Teresa Rozic, Property and Facilities 4. CONSIDERATION of Chair Signature of a Notice of Intent to Award Contracts for 2009 Qualified Pool Bids for Fuels Treatment in Deschutes County — Joe Stutler, Forester CONSENT AGENDA 5. Economic Development Grant Request: • Volunteer of the Year Award Ceremony 6. Approval of Minutes: • Business Meeting: February 23 & 25 • Work Sessions: February 23 & 25 Board of Commissioners' Business Meeting Agenda Wednesday, March 4, 2009 Page 1 of 8 Pages CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H COUNTY SERVICE DISTRICT 8. CONSIDERATION of Approval of Accounts Payable Vouchers for the Extension /4 -H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. CONSIDERATION of Approval of Accounts Payable Vouchers for Deschutes County 10. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated If you have questions regarding a meeting, please call 388 - 6572.) Monday, March 2, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Board of Commissioners' Business Meeting Agenda Wednesday, March 4, 2009 Page 2 of 8 Pages Wednesday, March 4, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 5, 2009 7:30 a.m. State of the County Forecast Breakfast — Bend Country Club 10:00 a.m. Regular Update with Community Development Department 2:00 p.m. Regular Update with Road Department 3:00 p.m. Regular Update with Solid Waste Department Wednesday, March 11, 2009 7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 12, 2009 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond 11:00 a.m. Regular Update with Health & Human Services Department Monday, March 16, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 18, 2009 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 19, 2009 9:00 a.m. Regular Update with the Clerk 10:00 a.m. Regular Update with Community Justice Department Monday, March 23, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, March 4, 2009 Page 3 of 8 Pages Wednesday, March 25, 2009 7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 26, 2009 9:00 a.m. Regular Meeting with Fair & Expo Department 10:00 a.m. Regular Meeting with the Assessor 11:00 a.m. Regular Meeting with Commission on Children & Families Monday, March 30, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 1, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, April 2, 2009 8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall Monday, April 6, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, April 8, 2009 7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, March 4, 2009 Page 4 of 8 Pages Wednesday, April 15, 2009 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, April 20, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 22, 2009 7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, April 27, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 29, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, May 4, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, May 6, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, May 12, 2009 12 noon Regular Commissioners /Department Directors Update Board of Commissioners' Business Meeting Agenda Wednesday, March 4, 2009 Page 5 of 8 Pages Wednesday, May 13, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, May 14, 2009 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond Monday, May 18, 2009 9:00 a.m. Budget Deliberations Tuesday, May 19, 2009 9:00 a.m. Budget Deliberations 1:00 p.m. Departmental Budget Presentations Wednesday, May 20, 2009 9:00 a.m. Budget Deliberations Thursday, May 21, 2009 9:00 a.m. Budget Deliberations Monday, May 25, 2009 Most County Offices will be closed to observe Memorial Day. Wednesday, May 27, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, June 1, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Board of Commissioners' Business Meeting Agenda Wednesday, March 4, 2009 Page 6 of 8 Pages Wednesday, June 3, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, June 4, 2009 10:00 a.m. Regular Update with the District Attorney 11:00 a.m. Regular Update with Community Development Department 1:30 p.m. Regular Update with Road Department 2:30 p.m. Regular Update with Solid Waste Department Wednesday, June 10, 2009 7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session — could include executive session(s) Thursday, June 11, 2009 11:00 a.m. Regular Update with Health & Human Services Department Monday, June 15, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, June 17, 2009 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, June 18, 2009 10:00 a.m. Regular Update with Community Justice Department Monday, June 22 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, March 4, 2009 Page 7 of 8 Pages Wednesday, June 24, 2009 7:30 a.m. Conference Call with Public Affairs Council (State Lobbyist) regarding Legislation 10:00 a.m. Board of Commissioners' Meeting — includes public hearings on proposed budgets, and consideration of adoption of the budgets 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, June 25, 2009 9:00 a.m. Regular Meeting with Fair & Expo Department 11:00 a.m. Regular Meeting with Commission on Children & Families 2:00 p.m. Regular Meeting with the Sheriff Wednesday, June 24, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, June 24, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, July 2 8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall Friday, July 3 Most County Offices will be closed to observe Independence Day. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, March 4, 200 Page 8 of 8 Pages