HomeMy WebLinkAboutRes 021 - Transfer Appropr - Grant ProjectsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.or;
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 11, 2009
Please see directions for completing this document on the next page.
DATE: March 3, 2009
FROM: Marty Wynne Finance Phone # (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -021, transfer of appropriation to the Grant Project;
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -021, transfer of appropriation from the General Fund to the Grar t
Projects Fund. The Grants Projects Fund (120) received a "pass through" grant in the amount of
$135,275.17. This exceeds the amount estimated in the original budget by $35,375.17. In order to have
sufficient authority (appropriation) for the expenditure of this grant, it is necessary to transfer additional
appropriation from the General Fund.
FISCAL IMPLICATIONS:
A transfer of appropriation from the General Fund Non - Departmental Contingency category to the
Grant Projects Fund Materials & Service category in the amount of $35,500 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -021.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Dave Inbody, BOCC 322 -7697
REVIEWED
LEGAL COUNSEL
For Recordin Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2008 -2009 * RESOLUTION NO. 2009 -021
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e -mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget 10
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTE.S
COUNTY, OREGON, as follows:
Section 1.
FROM: 001 - 4500 - 501.97 -01
TO: 120- 0800 - 465.59 -20
That the following transfers of appropriations be made:
Deschutes County General Fund,
Non Departmental, Contingency $35,500
Deschutes County Grant Projects,
Grants /Contributions Misc $35,500
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of March, 2009.
ATTEST:
Recording Secretary
PAGE 1 OF 1-RESOLUTION No. 2009-021 (3/11/09)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
DENNIS R. LUKE, Vice -Chair
ALAN UNGER, Commissioner
Lacy Nichols
From:
Sent:
To:
Cc:
Subject:
Attachments:
Fund 120
)propriation Transfe
Marty,
Dave Inbody
Friday, February 20, 2009 1:33 PM
Marty Wynne
Lacy Nichols
FW: GF Appropriation Transfer
Fund 120 Appropriation Transfer.xls
I am requesting a board resolution to increase the appropriation in Fund 120.
- -Dave
Original Message
From: Jeanine Faria
Sent: Friday, February 20, 2009 11:52 AM
To: Dave Inbody
Cc: Marty Wynne; Lacy Nichols
Subject: GF Appropriation Transfer
Dave:
It will be necessary to increase the appropriation in
exceeded the estimated revenue.
In order to increase the appropriation, you will need
board resolution. I've attached the Excel file which
request you will make to Marty, copy to Lacy.
This request will need to be made ASAP as Fund 120 in
Oregon Budget Law.
If you have any questions, please contact me.
Jeanine
1
Fund 120 because the grant received
to request that Finance prepare a
you will need to attach to the email
currently out of compliance with
Deschutes County
Appropriation Transfer Request
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The Grant Projects Fund (120) received a "pass through" grant in the amount of $135,275.17. This exceeds the amount estimated
in the original budget by $35,375.17. In order to have sufficient authority (appropriation) for the expenditure of this grant, it is necessary
to transfer additional appropriation from the General Fund.
Fund:
Dept:
Requested by:
Date:
Grant Projects Fund
BOCC
Staff
2/20/2009
Line Number
Category
Description
Item
(HTE 14 digit code)
Project
Code
(Pers, M &S, Cap Out,
Contingency)
(Element- Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current
Budgeted
Amount
To (From)
Revised
Budget
1
001 -4500- 501.97 -01
Contingency
Contingency
5,425,086
(35,500)
5,389,586
2
120 - 0800 - 465.59 -20
Materials & Services
Grants /Contribution Misc.
99,900
35,500
135,400
TOTAL 5,524,986 - 5,524,986
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The Grant Projects Fund (120) received a "pass through" grant in the amount of $135,275.17. This exceeds the amount estimated
in the original budget by $35,375.17. In order to have sufficient authority (appropriation) for the expenditure of this grant, it is necessary
to transfer additional appropriation from the General Fund.
Fund:
Dept:
Requested by:
Date:
Grant Projects Fund
BOCC
Staff
2/20/2009