HomeMy WebLinkAboutRes 022 - Transfer Approp - Sheriff FundDeschutes County Board of Commissioner
1300 NW Wall St., Suite 200, Bend, OR 97701 - 1961)
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 11, 2009
Please see directions for completing this document on the next page.
DATE: March 3, 2009
FROM: Marty Wynne Finance Phone # (541) 388 -6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2009 -022, transfer of appropriation in the Deschutes
County Sheriffs Office Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2009 -022, transfer of appropriation in the Deschutes County Sheriffs
Office Fund. At the time of the FY 2009 budget, the Civil Department anticipated that the individuld
unit price of four Mobile Data Terminals (MDT) would exceed the Capital Outlay threshold of $5,000
and therefore were budgeted as Capital Outlay. It has since been determined that the cost of each unit
is $4,890.60. An appropriation transfer is necessary to transfer $20,000 of appropriation from Capital
Outlay to Materials & Service.
FISCAL IMPLICATIONS:
A transfer of appropriation from Capital Outlay to Materials & Service in the amount of $20,000 is
necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2009 -022.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388 -6559
Larry Blanton, Sheriffs Office 317 -3118
Jim Ross, Sheriffs Office 322 -4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2008 -2009 * RESOLUTION NO. 2009 -022
Deschutes County Budget and Directing Entries
WHEREAS, attached is a request from the Sheriff's Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget o
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1.
FROM: 255- 2900 - 421.94 -22
TO: 255- 2100- 421.66 -50
That the following transfers of appropriations be made:
Deschutes County Sheriff's Office,
Automotive, Furniture & Fixtures $20,000
Deschutes County Sheriff's Office,
Civil /Special Units, Minor Tools & Equip $20,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of March, 2009.
ATTEST:
Recording Secretary
PAGE 1 OF 1- RESOUJTIoN NO. 2009 -022 (3/11/09)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
DENNIS R. LUKE, Vice -Chair
ALAN UNGER, Commissioner
Page 1 cif 1
Lacy Nichols
From:
Sent:
To:
Cc:
Subject:
Jeanine Faria
Tuesday, March 03, 2009 3:25 PM
Marty Wynne
Lacy Nichols; James Ross
FW: Appropriation Transfer
Attachments: Appropriation transfer request Civil MDTs.xls
Marty,
Jim Ross is requesting that Finance prepare a resolution to transfer appropriation from the Capital Outlay
category to the Materials & Services Category.
Jeanine
From: James Ross
Sent: Tuesday, March 03, 2009 1 :48 PM
To: Jeanine Faria
Cc: Judi Hasse
Subject: Appropriation Transfer
MDT's budgeted as capital are now costing less than $5,000 each and require transfer from capital to material
and services.
Thanks
Jim
3/3/2009
Deschutes County
Appropriation Transfer Request
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The Civil Department budget assumed four MDT's unit price would exceed $5,000.00. A purchase order has been issued for four MDT's
with a unit price of $4,890.60 each. This transfer moves budget dollars from Capital to Material and Services where the MDT's will be
expensed.
Fund:
Dept:
Requested by:
Date:
255
Sheriffs Office
Jim Ross
27- Feb -09
Item
Line Number
Category
Description
Item
(HTE 14 digit code)
(Pers, M &S, Cap Out,
Contingency)
(Element- Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current
Budgeted
Amount
To (From)
Revised Budget
1
255 - 2100 - 421.66.50
Material & Services
Minor Tools and Equipment
-
20,000
20,000
3
255 - 2900 - 421.94 -22
Capital
Operating Equipment
31,732
(20,000)
11,732
TOTAL
31,732
-
31,732
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The Civil Department budget assumed four MDT's unit price would exceed $5,000.00. A purchase order has been issued for four MDT's
with a unit price of $4,890.60 each. This transfer moves budget dollars from Capital to Material and Services where the MDT's will be
expensed.
Fund:
Dept:
Requested by:
Date:
255
Sheriffs Office
Jim Ross
27- Feb -09